Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:	Tuesday, May 22, 2018 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

Members Present:

• Maureen Cole - Mayor, Council
• Dave Frayne - Deputy Mayor, Council
• Tom Tomes - Councillor - Ward 1, Council
• Marissa Vaughan - Councillor - Ward 1, Council
• Wayne DeLuca - Councillor - Ward 2, Council
• Craig Hebert - Councillor - Ward 2, Council
• Ted Oke - Councillor - Ward 3, Council

Staff Present:

• Dan Best, CAO, Administration
• Don Giberson, Environmental Services Director, Environmental Services
• Sarah Smith, Huron County Planner, Huron County Planning
• Rebekah Msuya-Collison, Clerk, Corporate Services, Clerk
• Megan Goss, Human Resources Coordinator & Assistant to the CAO, Assistant to the CAO

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1.

Meeting Called To Order

Mayor Cole called the meeting to order at 6:00 p.m. 

2.

Public Meeting

• Recommendation:
  Motion: 237-2018
  Moved: D. Frayne
  Seconded: M. Vaughan

  That South Huron Council adjourn at 6:03 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendments.

  Disposition: : Carried

3.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:
  Motion: 238-2018
  Moved: C. Hebert
  Seconded: T. Tomes

  That South Huron Council approves the Agenda as presented.

  Disposition: : Carried

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

None.

5.

Delegations

6.

Minutes

6.1

Minutes of the Regular Council Meeting of May 7, 2018

• Recommendation:
  Motion: 239-2018
  Moved: M. Vaughan
  Seconded: T. Tomes

  That South Huron Council adopts the minutes of the Regular Council Meeting of May 7, 2018, as printed and circulated.

  Disposition: : Carried

6.2

Minutes of the Committee of the Whole Meeting of May 1, 2018

• Recommendation:
  Motion: 240-2018
  Moved: W. DeLuca
  Seconded: T. Oke

  That South Huron Council adopts the minutes of the Committee of the Whole Meeting of May 1, 2018, as printed and circulated.

  Disposition: : Carried

7.

Councillor Board and Committee Reports

7.1

Minutes of the Police Services Board meeting of April 10, 2018

7.2

Minutes of the Community Hub/Recreation Project Steering Advisory Committee Meeting of April 24, 2018

Councillor DeLuca noted spelling "there" should be "their" in item 6.3 of the minutes.

Council discussed the red items in item 7 of the Work Plan Review, the Market/Feasibility Study RFP which is closing this week and the timeline for the consultant to have information back to the Committee.  The Committee is hoping that the consultant will be about three quarters of the way through the study by August.  The Communication Policy was brought to the May 8th  meeting. 

It was noted that the May 22nd meeting has been changed to May 29th.  

• Recommendation:
  Motion: 241-2018
  Moved: M. Vaughan
  Seconded: W. DeLuca

  That the minutes of the following committees and / or boards be received as presented to Council:

  • Police Services Board - Minutes of April 10, 2018;
  • Community Hub/Recreation Project Steering Advisory Committee - Minutes of April 24, 2018
  Disposition: : Carried

8.

Staff Reports

8.1

Planning

8.2

Financial Services

8.3

Environmental Services

8.3.1

D. Giberson, Environmental Services Director - Tender for Lease of Surplus Farm Land at South Huron Landfill Site

• Recommendation:
  Motion: 242-2018
  Moved: D. Frayne
  Seconded: T. Oke

  That South Huron Council receive the report from D. Giberson, Environmental Service Director re: Tender for Lease of Surplus Farm Land at South Huron Landfill Site; and

  That South Huron Council accept the tender received from the high bidder, Michael Becker, in the amount of $380.00 per acre (plus HST) and authorize the Mayor and Clerk to execute a farm land lease agreement for 45 acres of surplus farmable land at the South Huron Landfill Site property.

  Disposition: : Carried

8.3.2

D. Giberson, Environmental Services Director - Ministry of the Environment and Climate Change 2017 Inspection Report for the Exeter Wastewater Treatment Facility

• Recommendation:
  Motion: 243-2018
  Moved: M. Vaughan
  Seconded: D. Frayne

  That South Huron Council receive the report from D. Giberson, Environmental Services Director RE: Ministry of the Environment and Climate Change 2017 Inspection Report for the Exeter Wastewater Treatment Facility.

  Disposition: : Carried

8.3.3

D. Giberson, Environmental Services Director - 2017 Annual South Huron Landfill Status Report

Council discussed the estimated 19 more years of capacity for the existing serviced area, the approval process and clarification from the Mid-Huron Group.  CAO Best noted the recommendations included in the report for Stage 3 approvals and that Council will have the opportunity to determine level of service for the landfill at an upcoming Committee of the Whole meeting for service delivery review.

• Recommendation:
  Motion: 244-2018
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That South Huron Council receive the report from D. Giberson, Environmental Services Director Re: 2017 Annual South Huron Landfill Status Report.

  Disposition: : Carried

8.3.4

D. Giberson, Environmental Services Director - 2018 OCIF Top-Up Application Funding

Council discussed plan if grant is not successful.  CAO Best advised that this is already a budget item in the five year forecast and D. Giberson confirmed that the Ministry was comfortable with the five year forecast and that there was no timeline commitment made. 

• Recommendation:
  Motion: 245-2018
  Moved: D. Frayne
  Seconded: C. Hebert

  That South Huron Council receive the report from D. Giberson, Environmental Services Director RE: 2018 OCIF Top-Up Application Funding; and

  That South Huron Council endorses the Exeter Wastewater Treatment Facility Upgrades as the top priority project for the 2018 Intake of the Ontario Community Infrastructure Fund Top-Up Application Funding program.

  Disposition: : Carried

8.4

Community Services

8.5

Development Services

8.6

Emergency Services

8.6.1

A. Baird, Fire Chief - Mandatory Firefighter Certification, Community Risk Assessments and Public Reporting

Council discussed AMO's role in working with municipalities to address gaps and risk assessment.  CAO Best confirmed that Fire Chief Baird meets with other fire chiefs on a regular basis to coordinate and collaborate on a local level.

• Recommendation:
  Motion: 246-2018
  Moved: W. DeLuca
  Seconded: C. Hebert

  That South Huron Council receives the report, for information only, from A. Baird, Emergency Services Manager, re: Mandatory Firefighter Certification, Community Risk Assessments and Public Reporting.

   

  Disposition: : Carried

8.7

Corporate Services

8.7.1

R. Msuya-Collison, Clerk - Appoint Emergency Management Program Committee

• Recommendation:
  Motion: 247-2018
  Moved: C. Hebert
  Seconded: W. DeLuca

  That South Huron Council appoint the Emergency Management Program Committee (EMPC) as required by the Emergency Management and Civil Protection Act and Regulation 380/04; and

  That this Committee consist of 5 individuals. The primary members of the EMPC would be the County CEMC, alternate CEMC/CAO, Mayor, Fire Chief and Environmental Services Director; and

  That Council appoint the CEMC to Chair the Committee.

  Disposition: : Carried

8.7.2

R. Msuya-Collison, Clerk - Complaints and By-Law Summary

Council requested more metrics information on future reports such as time to resolution of the complaint and more details on issues on future reports so Council can better measure and assess the existing process. 

• Motion: 248-2018
  Moved: D. Frayne
  Seconded: T. Tomes

  That South Huron Council receives the report from R. Msuya-Collison, Clerk re; Complaints and By-Law Summary, for information purposes.

  Disposition: : Carried

8.8

Administration

8.8.1

M. Goss, Human Resources and Strategic Initiatives Officer - Health and Safety Policy Update

• Recommendation:
  Motion: 249-2018
  Moved: T. Oke
  Seconded: W. DeLuca

  That South Huron Council receives the report from M. Goss, Human Resources and Strategic Initiatives Officer regarding the Corporate Health & Safety Policy; and

  That South Huron Council adopt the Draft Corporate Health and Safety Policy as presented.

  Disposition: : Carried

8.8.2

M. Goss, Human Resources and Strategic Initiatives Officer - Appointment of Public Member for Community Hub/Recreation Centre Project Steering Committee

Mayor Cole introduced Darlene McKaig who was in attendance.

• Recommendation:
  Motion: 250-2018
  Moved: D. Frayne
  Seconded: M. Vaughan

  That South Huron Council accept the recommendation from the recruitment committee to appoint Darlene McKaig as a public member for the Community Hub/Recreation Centre Project Steering Committee.

  Disposition: : Carried

8.8.3

D. Best, Chief Administrative Officer - Cannabis Update

• Recommendation:
  Motion: 251-2018
  Moved: C. Hebert
  Seconded: T. Tomes

  That the report of D. Best, Chief Administrative Officer dated May 22, 2018 regarding an Cannabis update be received.

  Disposition: : Carried

8.8.4

D. Best, Chief Administrative Officer - Policing Update – Grants and Safer Ontario Act, 2018

Council noted that the Ontario Provincial Police administration move to Clinton does not affect police services within South Huron.  Mayor Cole confirmed that Bill 175 has been passed but implementation may take up to two years.

• Recommendation:
  Motion: 252-2018
  Moved: M. Vaughan
  Seconded: C. Hebert

  That the report from D. Best, Chief Administrative Officer dated May 22, 2018 regarding a policing update be received.

  Disposition: : Carried

8.8.5

D. Best, Chief Administrative Officer - FCM Climate Change Staff Grant

CAO Best advised that this is a two year grant.  Council discussed exploring potential opportunities to collaborate with the County who is also submitting for this grant.

 

 

• Recommendation:
  Motion: 253-2018
  Moved: T. Oke
  Seconded: D. Frayne

  That the report of D. Best, Chief Administrative Officer dated May 22, 2018 with respect to the FCM Climate Change Staff Grant be received; and

  That Administration be authorized to proceed with an application for funding under the FCM Climate Change Staff Grant.

   

  Disposition: : Carried

8.8.6

D. Best, Chief Administrative Officer - Cat Voucher Program

Council discussed the pilot project and will review at the end of the year. 

• Recommendation:
  Motion: 254-2018
  Moved: D. Frayne
  Seconded: M. Vaughan

  That the report of D. Best, Chief Administrative Officer dated May 22, 2018 regarding a Cat Voucher Program be received; and

  That the Cat Voucher Program be approved as outlined in this report; and

  That Staff be authorized to enter into an Agreement with East Village Animal Hospital (EVAH) in order to access EVAH services to implement the Cat Voucher Program.

  Disposition: : Carried

8.8.7

D. Best, Chief Administrative Officer - Memo - Support for Jessica's House

Councillor Oke advised that he would table motion 256-2018 regarding Jessica's House in-kind donation request until an exact amount for the request be brought back for consideration.  A motion was not passed but Council supported this decision.

• Recommendation:
  Motion: 255-2018
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Council receive the memo of D. Best, Chief Administrative Officer re: South Huron Council Support for Jessica’s House.

  Disposition: : Carried
• Recommendation:
  Motion: 256-2018
  Moved: T. Oke
  Seconded: T. Tomes

  That South Huron Council support an in-kind donation for up to two thousand dollars to Jessica's house.

   

  Disposition: :

8.8.8

D. Best, Chief Administrative Officer - Memo - Background By-law 47-2018

Council directed the fees noted in the memo be amended by clarifying that the Agricultural Farmer's Market Licence is an annual fee of $250.00.

• Recommendation:
  Motion: 257-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council receive the memo of Dan Best, Chief Administrative Officer re: By-law 47-2018 be received; and

  That Schedule B of By-law 34-2015 be amended as presented in the memo and attached to this resolution as Schedule "A" as amended.

  Disposition: : Carried

9.

Deferred Business

10.

Notices of Motion

11.

Mayor & Councillor Comments and Announcements

Deputy Mayor Frayne spoke to a recent presentation at Huron County Council from the Warden of Oxford County and relationship to economic development and affordable housing in Huron County.  He advised that he will be making a presentation on behalf of the Jones Bridge project to the Exeter Lions Club.   

Councillor Vaughan attended the Lake Huron Coastal Conference and updated Council on the concurrent sessions, takeaways and initiatives from partner organizations.

Councillor Tomes commented on Bluewater Recycling Association green initiatives.  He asked Council's permission to discuss the closure of Mollard Line.

CAO Best updated Council on the Dashwood Hall project.

Councillor Oke commented that there was a lot of good feedback from the Open House for the Zoning By-law held last week and that the numbers were up from last year for registrations for the Kirkton Swimming pool programs.

Mayor Cole advised that she is continuing to work with Huron County Playhouse for the Civic Night June 21, 2018.  She advised that she is part of a team involved with the Public Health Amalgamation discussions and updated Council on the amalgamation.  Mayor Cole advised that she her FCM nomination was endorsed by Huron County Council.  She advised Council that she contacted the Economic Development Committee about the Vacancy Tax Rebate, Zoning By-law and FCM Climate Protection.

 

12.

Communications

12.1

Ministry of Community Safety and Correctional Services - Bill 175, the Safer Ontario Act, 2018

12.2

Ministry of Community Safety and Correctional Services - Policing Grant Programs

12.3

 Minister of Seniors Affairs - Ontario Senior Achievement Award

Council directed this information to be included in the Hub.

12.4

FCM - Milestone of Recognition Partners for Climate Protection

12.5

OPP - Request for Support of Police-Youth Advisory Council

12.6

Ausable Bayfield Conservation Authority - Request Letter of Support - Yellow Fish Road Program

Council directed Administration to send a letter of support.

12.7

Huron County Planning & Development - Invitation - Session on Draft Huron Natural Heritage Plan

Council directed this item be placed in the Hub.

 

 

12.8

Huron County Museum - Invitation - Exhibit Opening/Taste of Huron Launch

12.9

Town of Oakville - Resolution - CN Intermodal Update

12.10

Town of Lakeshore - Resolution - Renovation and/or Demolition of Buildings Containing Hazardous Materials

• Recommendation:
  Motion: 258-2018
  Moved: C. Hebert
  Seconded: W. DeLuca

  That South Huron Council receive communication items not otherwise dealt with.

   

  Disposition: : Carried

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 43-2018 - Post (Hulshof) Rezoning By-Law

• Recommendation:
  Motion: 259-2018
  Moved: T. Oke
  Seconded: M. Vaughan

  That the South Huron Council gives third and final reading to By-Law #43-2018, being a by-law to amend By-Law #12-84, being the Zoning By-Law for the former Township of Stephen for lands known as Concession 6, Lot 17, Stephen Ward, Municipality of South Huron to permit the temporary use of a garden suite.

  Disposition: : Carried

15.2

By-Law No. 44-2018 - Authorize Agreement Post (Hulshof) Garden Suite

• Recommendation:
  Motion: 260-2018
  Moved: D. Frayne
  Seconded: W. DeLuca

  That the South Huron Council gives third and final reading to By-Law #44-2018, being a by-law  to authorize the signing of an Agreement between the Corporation of the Municipality of South Huron and Silvia and Rick Hulshof.

  Disposition: : Carried

15.3

By-Law No. 45-2018 - Hayter Turkey Farms (Runge) Rezoning By-Law

• Recommendation:
  Motion: 261-2018
  Moved: T. Tomes
  Seconded: C. Hebert

  That the South Huron Council gives third and final reading to By-Law #45-2018, being a by-law to amend By-Law #12-84, being the Zoning By-Law for the former Township of Stephen for lands known Part Lot 11, Concession 15, Stephen Ward, Municipality of South Huron.

  Disposition: : Carried

15.4

By-Law No. 46-2018 - Emergency Management Program Committee

• Recommendation:
  Motion: 262-2018
  Moved: C. Hebert
  Seconded: M. Vaughan

  That the South Huron Council gives third and final reading to By-Law #46-2018, being a by-law to to appoint the members and the Chair to the Corporation of the Municipality of South Huron Emergency Management Program Committee

  Disposition: : Carried

15.5

By-Law No. 47-2018 - Hawkers, Peddler and Refreshment Vehicles

Council noted that fees referenced in Section 2.7 of the By-Law and attached to Schedule "B" of By-Law 34-2015 is amended by clarifying Agricultural Farmers Market Annual Fee of $250.00.

• Recommendation:
  Motion: 263-2018
  Moved: T. Oke
  Seconded: D. Frayne

  That the South Huron Council gives first, second and third and final reading to By-Law #47-2018, being a by-law respecting the issuing of Licences for Hawkers, Peddlers and Refreshment Vehicles within the Municipality of South Huron.

  Disposition: : Carried

16.

Confirming By-Law

16.1

By-Law No. 48-2018 – Confirming By-Law

• Recommendation:
  Motion: 264-2018
  Moved: T. Tomes
  Seconded: M. Vaughan

  That the South Huron Council gives first, second and third and final reading to By-Law #48-2018, being a by-law to confirm matters addressed at the May 22, 2018 Council meeting.

  Disposition: : Carried

17.

Adjournment

• Recommendation:
  Motion: 265-2018
  Moved: D. Frayne
  Seconded: T. Tomes

  That South Huron Council hereby adjourns at 8:54 p.m., to meet again on June 4, 2018 at 6:00 p.m. or at the Call of the Chair.

  Disposition: : Carried