Corporation of the Municipality of South Huron

Agenda - Regular Council Meeting

Meeting #:
Date:	Monday, July 17, 2017 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

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1.

Meeting Called To Order

Welcome & O Canada

2.

Public Meeting

3.

Amendments to the Agenda, as Distributed and Approved by Council

3.1

Amendment to the Agenda

Add item 15.2 By-law No. 43-2017 - being a by-law to authorize the execution of a Site Plan Agreement between the Municipality of South Huron and Gerald David MacLean in the Municipality of South Huron in the County of Huron

• Recommendation:

  That South Huron Council hereby approves the agenda as amended.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

5.1

United Way Perth-Huron

• Recommendation:

  That South Huron Council receives the delegation as presented from the United Way Perth-Huron by Erin Jones.

6.

Minutes

6.1

Minutes of the Regular Council Meeting of July 4, 2017

6.2

Minutes of the Committee of the Whole Meeting of July 4, 2017

It was noted that at the Committee of the Whole meeting of July 11, 2017 a recommendation was made to provide a public information session regarding the Grand Bend Sewage Treatment Facility capital cost recovery process.

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting of July 4, 2017 and the minutes of the Committee of the Whole of July 4, 2017, as printed and circulated.

• Recommendation:

  That the motion be amended by striking out Dashwood Community Centre and inserting Council Chambers.

• Recommendation:

  That the motion to schedule an Information Session on August 22, 2017 be amended to change the time and location of the information session to 6:00 p.m. in the Council Chambers.

• Recommendation:

  That an Information Session take place at the Dashwood Community Centre on August 22, 2017 at 7:00 p.m. for the purpose of providing information regarding the Grand Bend Sewage Treatment Facility cost recovery options.

• Recommendation:

  That an Information Session take place in the Council Chambers on August 22, 2017 at 6:00 p.m. for the purpose of providing information regarding the Grand Bend Sewage Treatment Facility cost recovery options.

7.

Councillor Board and Committee Reports

7.1

Exeter Rodeo Committee - Minutes June 26, 2017 - Draft

• Recommendation:

  That the minutes of the following committees and/or boards be received as presented to Council:

  Exeter Rodeo Committee - Minutes June 26, 2017.

8.

Staff Reports

8.1

Planning

• Recommendation:

  That Council hereby moves Item 15.2 on the agenda, being the by-law to adopt a Site Plan Agreement, to 8.1.1.

8.1.1

By-Law No. 43-2017 - Authorize Site Plan Agreement between Municipality of South Huron and Gerald David Maclean

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #43-2017, being a by-law to authorize the execution of a Site Plan Agreement between the Municipality of South Huron and Gerald David MacLean in the Municipality of South Huron in the County of Huron.

8.2

Financial Services

8.2.1

Assessment Review Board (ARB) – Delegation of Authority

• That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: Assessment Review Board (ARB) – Delegation of Authority; and

  That South Huron Council delegate authority to initiate and file notices of assessment appeal, for any property in the Municipality of South Huron, with the Assessment Review Board (“the ARB”), to the Treasurer or designate; and

  That South Huron Council delegate authority to withdraw any appeal filed by the Municipality of South Huron, should it be determined that it is not in the Municipality’s best interest to proceed, to the Treasurer or designate; and

  That South Huron Council delegate authority to attend any Mediation or Settlement Conference on property tax or assessment matters as a party to all appeals whether filed by the Municipality of South Huron or another person, entity or agent, to the Treasurer or designate; and

  That South Huron Council delegate authority to attend before the Assessment Review Board on property tax or assessment matters as a party to all appeals whether filed by the Municipality of South Huron or another person, entity or agent, to the Treasurer or designate; and

  That South Huron Council delegate authority to execute settlement agreements, on behalf of the Municipality of South Huron, reached in the course of a taxation or property assessment appeal, mediation or settlement conference, to the Treasurer or designate.

   

8.2.2

Vacancy Rebate and Vacant-Excess Land Subclass Tax Reductions

• That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: Vacancy Rebate and Vacant-Excess Land Subclass Tax Reductions for information.

8.2.3

Operating Budget Variance Report – Second Quarter

• That South Huron Council receives the report from S.Becker, Financial Services Manager/Treasurer re: Operating Budget Variance Report - Second Quarter for information only.

8.3

Environmental Services

8.3.1

2016 Annual Closed Stephen Landfill Status Report

• That South Huron Council receive the report from Don Giberson, Environmental Services Director Re: 2016 Annual Closed Stephen Landfill Status Report.

8.3.2

Municipal Tree Policy

• That South Huron Council receive the report from Don Giberson, Environmental Services Director Re: Municipal Tree Policy.

• Recommendation:

  That the tree policy be amended to reflect a two for one replacement in both rural and urban areas; and

  That this policy refers to municipal lands and replacement only; and

  That the reference to non-native species be reviewed; and

  That this policy be circulated to Communities in Bloom and the ABCA; and

  That a report including those comments be provided for the August 21, 2017 Council meeting.

8.4

Transportation Services

8.5

Community Services

8.6

Development Services

8.6.1

Quarterly Building Permit Report

• That South Huron Council receives the report from D. McNab, Development Services Manager re: Q2 Building Permit Report April – June 2017 for information only.

8.6.2

Q2 Planning Activity Report

• That South Huron Council receives the report from D. McNab, Development Services Manager re: Q2 Planning Activity Report from April 1 – June 30, 2017 for information only.

8.7

Emergency Services

8.8

Corporate Services

8.8.1

Appoint Drainage Engineer - Request for Drainage Works

• That South Huron Council receives the report from G. Scharback, Corporate Services Manager/Clerk re: Request for Drainage Works under Section 4 of the Drainage Act; and

  That South Huron Council hereby appoints William J. Dietrich, P. Eng., from Dietrich Engineering Ltd. as the Municipal Drainage Engineer to prepare a report for new drainage works.

8.9

Administration

8.9.1

Grand Bend Community / South Huron Community Fund

• That the memo of Daniel Best, Chief Administrative Officer dated July 17, 2017 regarding the Grand Bend Community Foundation be received; and

  That Administration be authorized to enter into a Charitable Partnership Agreement with the Grand Bend Community Foundation as an option for donors on Community/Municipal joint projects.

8.9.2

Vimy Oak Project

• Recommendation:

  That the report of Daniel Best, Chief Administrative Officer dated July 17, 2017 regarding the Vimy Oak Project; and

  That Administration be authorized to coordinate with the Royal Canadian Legion (Exeter) to proceed with the implementation of commemorative saplings with the Municipal monument at Huron Park; and

  That Administration be authorized to move the Municipal Monument from its current location to a new location on South Huron property in front of the water tower in Huron Park; and

  That a ceremony be coordinated with the Municipality of South Huron and the Royal Canadian Legion (Exeter) for the re-location of the Monument, planting of the Vimy Oak saplings in honour of the 150^th Anniversary of Canada  and the 100^th Anniversary of the Battle of Vimy Ridge.

   

8.9.3

Ice Rental Fees

• That South Huron Council receives the report of Dan Best, Chief Administrative Officer regarding ice rental fees; and

  That Council authorize tiered discounted pricing for South Huron minor sports teams as follows effective the 2017/18 ice season:

  • Ice Rental Fees up to $25,000 would result in a 1% discounted rate;
  • Ice Rental Fees from $25,001 - $50,000 would result in a 2% discounted rate;
  • Ice Rental Fees from $50,001 - $100,000 would result in a 3% discounted rate; 
  • Ice Rental Fees from $100,001 - $150,000 would result in a 5% discounted rate;
  • Ice Rental Fees from $150,001 - $200,000 would result in a 7% discounted rate;
  • Ice Rental Fees from $200,001 would result in a 10% discounted rate; AND

  That Schedule D - Community Services Fees be amended in By-law 34-2015; and

  That the necessary By-law be forwarded to the next Council meeting.

   

8.9.4

Council and CAO Workplan

• That the report of Daniel Best, Chief Administrative Officer dated July 17, 2017 regarding the Council and CAO Workplan be received; and

  That Council approve the Council and CAO Workplan as presented; and

  That the Council and CAO Workplan is posted on the Municipal website.

9.

Deferred Business

10.

Notices of Motion

11.

Mayor & Councillor Comments and Announcements

12.

Communications

12.1

Ombudsman Ontario - Annual Report

12.2

Ausable Bayfield Conservation - Yellow Fish Road program

12.3

Canadian Association of Nuclear Host Communities - municipal support

12.4

Huron County Distribution Centre - "Better Together" Annual Gala Invitation

12.5

Huron County Federation of Agriculture - IPM Power Hour request

12.6

Grand Bend & Area Chamber of Commerce transit system information meeting

12.7

Township of Edwardsburgh Cardinal re: oppose downloading of Property Standards Enforcement responsiblity

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

   

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 42-2017 - Authorize Agreement -  Minister of Infrastructure Clean Water and Wastewater Fund

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #42-2017, being a by-law Law to authorize an Agreement with Her Majesty The Queen In Right Of Ontario, as represented by the Minister of Infrastructure, for the Clean Water And Wastewater Fund (CWWF) Transfer Payment.

16.

Confirming By-Law

16.1

By-Law No. 44-2017 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #44-2017, being a by-law to confirm matters addressed at the July 17, 2017 Council meeting.

17.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at  8:04 p.m., to meet again on August 21, 2017 at 6:00 p.m. or at the Call of the Chair.