Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers - Olde Town Hall
Members Present:
  • Maureen Cole - Mayor, Council
  • Dave Frayne - Deputy Mayor, Council
  • Tom Tomes - Councillor - Ward 1, Council
  • Marissa Vaughan - Councillor - Ward 1, Council
  • Wayne DeLuca - Councillor - Ward 2, Council
  • Craig Hebert - Councillor - Ward 2, Council
  • Ted Oke - Councillor - Ward 3, Council
Staff Present:
  • Dan Best, CAO, Administration
  • Jo-Anne Fields, Manager of Community Services, Community Services
  • Sarah Smith, Huron County Planner, Huron County Planning
  • Rebekah Msuya-Collison, Clerk, Corporate Services, Clerk

Mayor Cole called the meeting to order at 6:00 pm. 

11.1 Addition Report to Council 

  • Recommendation:
    Motion:414-2018
    Moved:D. Frayne
    Seconded:C. Hebert

    That South Huron Council approves the Agenda as amended.

    Disposition: : Carried

Mr. Sharen presented his letter to Vodden, Bender and Seebach and offered to explain any issues that arise from the letter and any questions from Council.  Mr. Sharen advised that he presented the letter to the auditor after the August 13, 2018 council meeting.

Mayor Cole thanked Mr. Sharen for his delegation.

  • Recommendation:
    Motion:415-2018
    Moved:D. Frayne
    Seconded:C. Hebert

    That South Huron Council receives the delegation as presented from Bob Sharen.

    Disposition: : Carried
  • Recommendation:
    Motion:416-2018
    Moved:W. DeLuca
    Seconded:T. Tomes

    That South Huron Council adopts the minutes of the Regular Council Meeting of August 13, 2018, as printed and circulated.

    Disposition: : Carried
  • Recommendation:
    Motion:417-2018
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council adopts the minutes of the Committee of the Whole Meeting of August 29, 2018, as printed and circulated; and

    That South Huron Council accept the recommendation from the Committee of the Whole to move forward with receiving draft minutes on the Council agenda and recommends that Administration proceed with providing staff support for drafting committee minutes; and

    That South Huron Council accept the recommendation from the Committee of the Whole to refer the request to the Heritage Advisory Committee for discussion and investigation and that the Committee submit a report to Council with recommendations. 

    Disposition: : Carried
  • Recommendation:
    Motion:418-2018
    Moved:W. DeLuca
    Seconded:M. Vaughan

    That the minutes of the following committees and/or boards be received as presented to Council:

    • UTRCA minutes of June 26, 2018;
    • Exeter BIA minutes of July 10, 2018;
    • Community Hub/Recreation Project Steering Advisory Committee of July 17, 2018.
    Disposition: : Carried
  • Recommendation:
    Motion:419-2018
    Moved:T. Tomes
    Seconded:T. Oke

    That the draft minutes of Dashwood Community Centre Advisory Committee be received as presented to Council; and

    That South Huron Council accept the recommendation of the Dashwood Community Centre Advisory Committee that the Dashwood washroom project be designed staying within the current building footprint; and

    That South Huron Council accept the recommendation of the Dashwood Community Centre Advisory Committee that Rob Hoffman attend the opening of design/build tenders for Dashwood washroom project Request for Proposal.

    Disposition: : Carried
  • Recommendation:
    Motion:420-2018
    Moved:T. Oke
    Seconded:C. Hebert

    That South Huron Council recommends to Huron County Council that Consent for file C42-2018 be granted with conditions as set out in the Planner's report dated August 24, 2018.

    Disposition: : Carried

Planner Smith noted that the conservation authority has concerns and as a commenting agency, this application is considered a disputed consent.  Ms. Smith advised that huron County Planning Department has recommended approval of the consent as it feels it meets requirements.

 Sarah Martin advised that agent wishes to continue with application as submitted.

 

 

  • Recommendation:
    Motion:421-2018
    Moved:T. Oke
    Seconded:D. Frayne

    That South Huron Council recommends to Huron County Council that Consent for file C44-2018 be granted with conditions as set out in the Planner's report dated August 24, 2018.

    Disposition: : Carried

Council discussed the agreement including whether there was a specified schedule for community use and insurance requirements.

CAO Best advised that this is a coordination with community services manager and there are after school hours and weekend potential.  He advised that if a community group will be using facility outside of this agreement, they would negotiate directly with school.

  • Recommendation:
    Motion:422-2018
    Moved:W. DeLuca
    Seconded:T. Tomes

    That South Huron Council receives the report from J. Fields, Community Services Manager re: Reciprocal Use of Community Facilities; and 

    That Council authorize the Mayor and Clerk to enter into a Reciprocal Use of Community Facilities Agreement between the Avon Maitland District School Board, the Huron-Perth Catholic District School Board and the Municipality of South Huron.

     

    Disposition: : Carried
  • Recommendation:
    Motion:423-2018
    Moved:D. Frayne
    Seconded:M. Vaughan

    That the report of R. Msuya-Collison regarding the status of the Heritage Designation process for 296 William Street, Exeter be received for information.

    Disposition: : Carried
  • Recommendation:
    Motion:424-2018
    Moved:T. Tomes
    Seconded:T. Oke

    That South Huron Council receive the report from R. Msuya-Collison, re Carroll Municipal Drain Tender 2018; and

    That South Huron Council award the tender for construction of the Carroll Municipal Drain 2018 to Parker & Parker Ltd. in the amount of $84,425, plus non-recoverable HST.

    Disposition: : Carried
  • Recommendation:
    Motion:425-2018
    Moved:C. Hebert
    Seconded:W. DeLuca

    That South Huron Council receive the report from R. Msuya-Collison, re Neil Municipal Drain 2018; and

    That South Huron Council award the tender for construction of the Neil Municipal Drain 2018 to A.G. Hayter Contracting Limited, in the amount of $118,708.00 , plus non-recoverable HST.

    Disposition: : Carried

CAO Best advised that the intent is that a member from the Advisory Committee, a represtentative from Bluewater and himself would review the RFP.

Council discussed the original RFP and in order to move forward this year with the accessible washroom, the scope of the project was revised.

 

  • Recommendation:
    Motion:426-2018
    Moved:D. Frayne
    Seconded:T. Oke

    That the memo of D. Best, Chief Administrative Officer dated September 4, 2018 regarding the Dashwood Community Centre project be received.

    Disposition: : Carried
  • Recommendation:
    Motion:427-2018
    Moved:C. Hebert
    Seconded:T. Oke

    That the memo of D. Best, Chief Administrative Officer dated September 4, 2018 regarding a status update on the Dean Report be received.

    Disposition: : Carried

Council discussed the Councillor Expenses quarterly report from the Treasurer,  transparency and mileage calculation.  

Deputy Mayor Frayne brought back information on solar panels, Ontario Investment Certified Sites, Natural Gas Fleets, public libraries and asphalt.  He mentioned LAS has warranties in relation to homeowners.  He said that the delegations were very good.

Councillor Tomes attended an information session on the cannibas laws and noted that the new Council will have to make decisions on sites in South Huron.  He noted that the current Council is still making decisions until December and attends conferences as they must stay current.

Councillor Oke advised that they received great feedback from their delegations and met with five other ministers during the reception.  He noted sessions for possible funds for assets, energy and mentioned that one of thefirst course of business for the new Council should be either to opt out or in for setting up Cannibas retail in municipalities. 

Counciller Hebert attended the AMO conference and said that as the provincial government is a new government and it was critical to meet and speak to them about South Huron.

Councillor Deluca said that every Councillor receives skill development in learning experience and it is important to sit with peers and attend workshops.

Council directed Administration to follow up with Lisa Thompson about the news release regarding OPP detachments.

Councillor Oke mentioned that the Kirkton Fair is coming up this weekend.

Deputy Mayor Frayne noted that the third annual Turtle Release Event at the Morrison Dam Conservation Area was held on August 30th and over 900 people to that event from all over.

Mayor Cole mentioned that she will be attending a Board of Director meeting next week in Nova Scotia and will report back report next council meeting. 

  • Recommendation:
    Motion:428-2018
    Moved:C. Hebert
    Seconded:D. Frayne

    That South Huron Council receive the report from Mayor Cole about the AMO Conference.

    Disposition: : Carried
  • Recommendation:
    Motion:430-2018
    Moved:W. DeLuca
    Seconded:C. Hebert

    That the South Huron Council gives first, second and third and final reading to By-Law #56-2018, being a By-law to designate property know as 296 William Street as having Cultural Heritage Value and Interest.

    Disposition: : Carried
  • Recommendation:
    Motion:431-2018
    Moved:D. Frayne
    Seconded:T. Tomes

    That the South Huron Council gives third and final reading to By-Law #60-2018, being a by-law to provide for the Neil Municipal Drain 2018 in the Municipality of South Huron.

    Disposition: : Carried
  • Recommendation:
    Motion:432-2018
    Moved:C. Hebert
    Seconded:W. DeLuca

    That the South Huron Council gives third and final reading to By-Law #61-2018, being a by-law to provide for the Carroll Municipal Drain 2018 in the Municipality of South Huron.

    Disposition: : Carried
  • Recommendation:
    Motion:433-2018
    Moved:M. Vaughan
    Seconded:T. Oke

    That the South Huron Council gives first, second and third and final reading to By-Law #76-2018, being a By-law to authorize a reciprocal use of community facilities with the Huron-Perth Catholic District School Board (“the Board”) and Avon Maitland District School Board (“the Board”) for the purpose of sharing facilities amongst the Board and the Municipality.

    Disposition: : Carried

CAO Best said that there are other changes to the by-law in the future as each respective area will be reviewed.

  • Recommendation:
    Motion:434-2018
    Moved:M. Vaughan
    Seconded:T. Tomes

    That the South Huron Council gives first, second and third and final reading to By-Law #77-2018, being a By-law regulating parking on municipal roads within the Municipality of South Huron

    Disposition: : Carried
  • Recommendation:
    Motion:435-2018
    Moved:M. Vaughan
    Seconded:T. Oke

    That the South Huron Council gives first, second and third and final reading to By-Law #78-2018, being a by-law to confirm matters addressed at the September 4, 2018 Council meeting.

    Disposition: : Carried
  • Recommendation:
    Motion:436-2018
    Moved:D. Frayne
    Seconded:T. Oke

    That South Huron Council hereby adjourns at 715 p.m., to meet again on September 17, 2018 at 6:00 p.m. or at the Call of the Chair.

    Disposition: : Carried
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