Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:	Monday, January 15, 2018 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

Members Present:

• Maureen Cole - Mayor, Council
• Marissa Vaughan - Councillor - Ward 1, Council
• Wayne DeLuca - Councillor - Ward 2, Council
• Craig Hebert - Councillor - Ward 2, Council
• Ted Oke - Councillor - Ward 3, Council

Member Regrets:

• Dave Frayne - Deputy Mayor, Council
• Tom Tomes - Councillor - Ward 1, Council

Staff Present:

• Dan Best, CAO, Administration
• Dave Atthill, Facilities Coordinator, Community Services
• Andrew Baird, Emergency Services Manager/Fire Chief, Emergency Services
• Dwayne McNab, Development Services Manager/CBO, Development Services
• Sarah Smith, Huron County Planner, Huron County Planning
• Rebekah Msuya-Collison, Deputy Clerk, Corporate Services, Deputy Clerk
• Megan Goss, Human Resources Coordinator & Assistant to the CAO, Assistant to the CAO

Others Present:

• ​​​​​​​​Laurie Clapp

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1.

Meeting Called To Order

Mayor Cole called the meeting to order at 6:00 p.m. 

2.

Public Meeting

• Recommendation:
  Motion: 1-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council adjourn at 6:03 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendments D14-15-2017 - Miners and D14-16-2017 McMacker Homes Ltd. (MacLean)

  Disposition: : Carried

3.

Amendments to the Agenda, as Distributed and Approved by Council

Items 8.9.2 and 8.9.3 were amended by adding Administration reports.

• Recommendation:
  Motion:
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Council approves the Agenda as amended.

  Disposition: : Carried

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

None

5.

Delegations

5.1

Cathy Seip, Communities in Bloom - 2018 Events and 2017 5 Blooms Plaque

Ms. Seip provided an overview of the Committee's current and future projects and partnering opportunities.  She explained the evaluation criteria and bloom ratings for the Communities in Bloom program. 

Ms. Seip answered questions on how the committee determined the placement of flower barrels on municipal property and the benefits of committee initiatives.  CAO Best was directed to bring back a report on a strategy plan outlining partnership opportunities between the municipality and the committee that benefit South Huron.

Ms. Seip presented the Communities in Bloom 2017 5 Blooms Plaque for the Parkette to Mayor Cole and Councillor Hebert on behalf of South Huron. 

Mayor Cole thanked Ms. Seip for attending.

• Recommendation:
  Motion: 6-2018
  Moved: C. Hebert
  Seconded: W. DeLuca

  That South Huron Council receives the delegation as presented from the Communities in Bloom Committee by Cathy Seip.

  Disposition: : Carried

6.

Minutes

6.1

Minutes of the Regular Council Meeting of December 18, 2017

CAO Best provided a verbal report on Paul Spriet's delegation request from the December 18, 2017 Regular Council Meeting.  

 

• Recommendation:
  Motion: 7-2018
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Council adopts the minutes of the Regular Council Meeting of December 18, 2017, as printed and circulated.

  Disposition: : Carried

6.2

Minutes of Public Meeting of December 18, 2017

• Recommendation:
  Motion: 8-2018
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That South Huron Council adopts the minutes of the Public Meeting of December 18, 2017, as printed and circulated.

  Disposition: : Carried

6.3

Minutes of Committee of Adjustment Meeting of December 18, 2017

• Recommendation:
  Motion: 9-2018
  Moved: T. Oke
  Seconded: W. DeLuca

  That South Huron Council adopts the minutes of the Committee of Adjustment of December 18, 2017, as printed and circulated.

  Disposition: : Carried

7.

Councillor Board and Committee Reports

7.1

Dashwood Community Centre Advisory Committee - Minutes of February 2, 2017

7.2

South Huron Police Services Board - Minutes of November 14, 2017

7.3

Exeter BIA - Minutes of November 14, 2017

7.4

Ausable Bayfield Conservation Authority - Minutes of November 16, 2017

7.5

Communities in Bloom - Minutes of December 6, 2017

• Recommendation:
  Motion: 10-2018
  Moved: W. DeLuca
  Seconded: T. Oke

  That South Huron Council accepts the recommendation from the South Huron Communities in Bloom Committee request that George Wilson and Debbie Mountenay be added to the South Huron Communities in Bloom Committee.

  Disposition: : Carried

7.6

Grand Bend Sewage Treatment Plant Board - Report Re: 2018 Budget

Mayor Cole noted that the report that Council requested for more information before making a decision on the 2018 Budget has now been received. 

Councillor Oke confirmed he voted in the majority on resolution #535-2017 which was defeated.  CAO Best advised that a seconder is not necessary for the following motion.

• Recommendation:
  Motion: 11-2018
  Moved: T. Oke

  That South Huron Council hereby agrees to reconsider motion # 535 - 2017 regarding the approval of the 2018 Grand Bend Area Joint Sewage Board budget.

  Disposition: : Carried
• Recommendation:
  Motion: 12-2018
  Moved: T. Oke
  Seconded: M. Vaughan

  That South Huron Council receives the report re 2018 Budget from the Grand Bend Area Joint Sewage Board; and

  That South Huron Council approve the 2018 Grand Bend Area Joint Sewage Board Budget.

  Disposition: : Carried

7.7

Municipal Heritage Advisory Committee - Minutes of December 14, 2017

• Recommendation:
  Motion: 13-2018
  Moved: C. Hebert
  Seconded: W. DeLuca

  That the minutes of the following committees and/or boards be received as presented to Council:

  • Minutes of the February 2, 2017 Dashwood Community Centre Advisory Committee;
  • Minutes of the November 14, 2017 South Huron Police Services Board;
  • Minutes of the November 14, 2017 Exeter BIA;
  • Minutes of the November 16, 2017 ABCA Meeting;
  • Minutes of the December 6, 2017 Communities in Bloom Committee;
  • Grand Bend Sewage Treatment Plant Board - Report Re: 2018 Budget
  • Minutes of the December 14, 2017 Municipal Heritage Advisory Committee
  Disposition: : Carried

8.

Staff Reports

8.1

Planning

8.2

Financial Services

8.3

Environmental Services

8.4

Transportation Services

8.5

Community Services

8.6

Development Services

8.6.1

D. McNab, Development Services Manager/CBO - Quarterly Building Activity Report (Q4) and 2017 Building Activity Report

Council discussed details they would like to see in reports including permit fees and development charges.  Mr. McNab advised that a more detailed report will be brought back to council in March.

• Motion: 14-2018
  Moved: T. Oke
  Seconded: M. Vaughan

  That South Huron Council receives the report from D. McNab, Development Services Manager re: Quarterly Building Activity Report (Q4) and the Building Activity Report completed to the end of December 2017 for information only.

  Disposition: : Carried

8.7

Emergency Services

Mayor Cole called a recess at this time, 7:18 p.m. Council reconvened at 7:27 p.m.

8.7.1

A. Baird, Fire Chief - Fire Department Dispatching Services

 

• Recommendation:
  Motion: 15-2018
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That South Huron Council receives the report from Andrew Baird, Emergency Services Manager, re: Fire Department Dispatching Services; and

  That South Huron Council authorizes the Emergency Services Manager to Tender for Full Dispatching Services for the start of 2019.

  Disposition: : Carried

8.8

Corporate Services

8.9

Administration

8.9.1

M. Goss, Human Resources Coordinator, Assistant to the CAO - Council Representatives for the Community Hub/Recreation Centre Project Steering Committee

CAO Best advised that the committee hopes to meet by the first week of February. 

 

• Recommendation:
  Motion: 16-2018
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That South Huron Council hereby appoint the following members of Council to the Community Hub/Recreation Centre Project Steering Committee:

  • Councillor Hebert; and
  • Councillor Oke.
  Disposition: : Carried

8.9.2

D. Best, CAO - 2017/18 Council Priorities Workplan Update

Council directed Administration to set up dates for the Committee of the Whole meetings.

• Recommendation:
  Motion: 17-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That the report of Dan Best, Chief Administrative Officer dated January 15, 2018 regarding the 2017/18 Council Priorities Workplan Update be received; and

  That Council set a Committee of the Whole meeting to confirm and validate the 2017/18 Council Priorities Workplan Update; and

  That Council set Committee of the Whole meeting dates to review draft policies developed to date.

  Disposition: : Carried

8.9.3

D.Best, CAO - Community Transportation Grant Program

• Recommendation:
  Motion: 18-2018
  Moved: M. Vaughan
  Seconded: C. Hebert

  That the report of Dan Best, Chief Administrative Officer dated January 15, 2018 regarding the Community Transportation Grant Program be received; and

  That Administration be authorized to proceed with discussions with potential partners on the initiative; and

  That Administration be authorized to proceed with the grant application for the Community Transportation Grant program for the February 28, 2018 deadline.

  Disposition: : Carried

9.

Deferred Business

None.

10.

Notices of Motion

None.

11.

Mayor & Councillor Comments and Announcements

Mayor Cole update Council on Huron County Economic Development initiatives that are included in Huron County Committee of the Whole Day 2 Agenda January 17, 2018.

Councillor Oke advised Council that he would like Council to consider housing programs in rural areas as a topic for delegation to Ministers in upcoming conferences.

Mayor Cole advised Council that she received correspondence from Lisa Thompson MPP inviting representatives to meet with the PC Caucus during the ROMA conference.  CAO Best advised he will prepare background documentation and send to council for review.

12.

Communications

12.1

AMO AGM 2018 Annual Conference

• Recommendation:
  Motion: 19-2018
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That South Huron Council authorizes the Clerk to complete hotel bookings for the 2018 AMO AGM and Annual conference for the following representatives:

  Mayor Cole, Councillor Oke and Councillor Hebert.

   

  Disposition: : Carried

12.2

Ministry of Natural Resources and Forestry - Conservation Authorities Act Review

12.3

Ministry of Agriculture, Food and Rural Affairs - Drainage Courses and Tile Loan Program

12.4

Ministry of Agriculture, Food and Rural Affairs - Agricultural Drainage Infrastructure Program

12.5

Minister of Finance - Cannabis Legalization Update

12.6

Ministry of Municipal Affairs - Bill 59, Putting Consumers First Act Update

12.7

MPAC - 2017 Year-End Assessment Report for the 2018 Tax Year

Council requestedstaff to email full report to Council.

12.8

Ontario Provincial Police - Municipal Policing Bureau Updates

12.9

Drinking Water Source Protection - Notice of Proposed Amendments/Open Houses

12.10

ABCA - Invitation to Nominate Conservationist of the Year

12.11

Huron County Health Unit - Opiod Response Strategy and Needle Exchange Program

12.12

Huron County Health Unit 2016 Annual Report

12.13

Huron Perth Agriculture and Water Festival Steering Committee - Request for Support

• Recommendation:
  Motion: 20-2018
  Moved: C. Hebert
  Seconded: W. DeLuca

  That South Huron Council approve a gold level sponsorship to the Huron Perth Agriculture and Water Festival Steering Committee in the amount of $500 to support the Huron Perth Agriculture and Water Festival, through the Community Grant Program in Year Grant Requests.

  Disposition: : Carried

12.14

Dashwood Men's Club - Dashwood Community Centre Project

Council directed staff to send a thank you letter to the Dashwood Men's Club.

12.15

Town of Amherstburg - Support Resolution - Provincial Flood Insurance Program

12.16

Town of Amherstburg - Support Resolution - Tenanted Farm Tax Class

 

 

• Recommendation:
  Motion: 21-2018
  Moved: C. Hebert
  Seconded: M. Vaughan

  That South Huron Council receive communication items not otherwise dealt with.

   

  Disposition: : Carried

13.

Closed Session

• Recommendation:
  Motion: 22-2018
  Moved: C. Hebert
  Seconded: T. Oke
  That South Huron Council proceeds in Closed Session at 8:39 p.m. for the purpose of addressing:

  • personal matters about an identifiable individual, including municipal or local board employees; and
  
  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

  Disposition: : Carried

14.

Report From Closed Session

Council reconvened in open session at 8:56 p.m.  Mayor Cole noted that reports were received for information regarding personal matters and also regarding potential litigation.

15.

By-Laws

15.1

By-Law No. 1-2018 - Zoning By-Law (Miners)

• Recommendation:
  Motion: 23-2018
  Moved: C. Hebert
  Seconded: M. Vaughan

  That the South Huron Council gives first, second and third and final reading to By-Law #1-2018, being a by-law to amend By-Law #13-84, being the Zoning By-Law for the former Township of Usborne for lands known as Lot 6, Concession 7, Usborne Ward, Municipality of South Huron.

  Disposition: : Carried

15.2

By-Law No. 2-2018 - Zoning By-Law (McMacker Homes Ltd./MacLean)

• Recommendation:
  Motion: 24-2018
  Moved: M. Vaughan
  Seconded: C. Hebert

  That the South Huron Council gives first, second and third and final reading to By-Law # 2-2018, being a by-law to amend By-Law #30-1978, being the Zoning By-Law for the former Town of Exeter for the lands known as Plan 376 Pt Lts 1191 1192 RP; 22R5073 Part 5, Exeter Ward, Municipality of South Huron.

  Disposition: : Carried

15.3

By-Law No. 3-2018 - Municipal Borrowing of Current Expenditures

• Recommendation:
  Motion: 25-2018
  Moved: M. Vaughan
  Seconded: T. Oke

  That the South Huron Council gives first, second and third and final reading to By-Law #03-2018, being a by-law for Municipal Borrowing of Current Expenditures.

  Disposition: : Carried

16.

Confirming By-Law

16.1

By-Law No. 4-2018 – Confirming By-Law

• Recommendation:
  Motion: 26-2018
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That the South Huron Council gives first, second and third and final reading to By-Law #4-2018, being a by-law to confirm matters addressed at the January 15, 2018 Council meeting.

  Disposition: : Carried

17.

Adjournment

• Recommendation:
  Motion: 27-2018
  Moved: M. Vaughan
  Seconded: T. Oke

  That South Huron Council hereby adjourns at 8:59 p.m., to meet again on February 5, 2018 at 6:00 p.m. or at the Call of the Chair.

  Disposition: : Carried