Corporation of the Municipality of South Huron

Agenda - Regular Council Meeting

Meeting #:
Date:	Monday, May 15, 2017 at 6:00 P.m. - 9:00 P.m.
Location:	Council Chambers - Olde Town Hall

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1.

Meeting Called To Order

Welcome & O Canada

2.

Amendments to the Agenda, As Distributed and Approved by Council

• Recommendation:

  That South Huron Council approves the Agenda as presented.

3.

Public Meeting

• Recommendation:

  That South Huron Council adjourn at 6:16 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed Zoning Amendments MacLean #D14-03-2017 and Volochkov #D14-04-2017.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

6.

Minutes

6.1

Minutes of the Regular Council Meeting May 1, 2017

6.2

Minutes of the Committee of the Whole Meeting May 8, 2017

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting of May 1, 2017 and the Committee of the Whole minutes of May 8, 2017, as printed and circulated.

• Recommendation:

  That South Huron Council accepts the following recommendation of Committee of the Whole:

  That South Huron Committee of the Whole recommends to Council that the CAO proceed with obtaining conceptual drawings for a new recreation centre/community hub with a single ice pad, with the option of a second ice pad being considered as a future phase.

• Recommendation:

  That South Huron Council accepts the following recommendation of Committee of the Whole:

  That South Huron Committee of the Whole recommends to Council that the CAO proceed with obtaining conceptual drawings for the upgrades to the Exeter Swimming Pool; and

  That changerooms/washrooms be moved to the south side of the swimming pool, with accessibility addressed by a beach access ramp or an external lift; and

  That resolution CW13-2017 is hereby rescinded.

7.

Councillor Board and Committee Reports

7.1

BIA - Minutes April 10, 2017

7.2

Police Services Board - Minutes April 13, 2017

7.3

Grand Bend Area Joint Sewage Board - Agenda April 28 and Minutes February 3, 2017 - Full Meeting Package Sent to Council and Posted on Website

• Recommendation:

  That the minutes of the following committees and / or boards be received as presented to Council:

  • BIA Minutes April 10, 2017
  • Police Services Board Minutes April 13, 2017
  • Grand Bend Area Joint Sewage Board Minutes February 3, 2017.

8.

Staff Reports

8.1

Financial Services

• Recommendation:

   

8.1.1

Procurement of Goods and Services Policy Revision

• Recommendation:

  That South Huron Council receives the report from S. Becker, Financial Services Manager re: Procurement of Goods and Services Policy Revision; and

  That South Huron Council approves the revised Procurement of Goods and Services Policy dated April 28, 2017; and

  That South Huron Council authorizes the preparation of a by-law to adopt the revised Procurement of Goods and Services Policy.

8.1.2

2017 Capital Projects Status Report

• Recommendation:

  That South Huron Council receives the report from S. Becker, Financial Services Manager re: 2017 Capital Projects Status Report.

8.2

Environmental Services

8.2.1

2016 Annual Kirkton Landfill (Closed) Status Report

• Recommendation:

  That South Huron Council receives the report from D. Giberson, Environmental Services Director re: 2016 Annual Kirkton Landfill (Closed) Status Report.

8.2.2

2016 Annual South Huron Landfill Status Report

• Recommendation:

  That South Huron Council receives the report from D. Giberson, Environmental Services Director re: 2016 Annual South Huron Landfill Status Report.

8.2.3

Status of Automated Vehicle Location Telematics System Request for Proposals

• Recommendation:

  That South Huron Council receives the report from D. Giberson, Environmental Services Director re: Status of Automated Vehicle Location Telematics System Request for Proposals.

8.3

Community Services

8.3.1

Victoria Park Washroom, Changeroom and Filter Room Update

• Recommendation:

  That South Huron Council receives the report from J. Fields, Community Services Manager re: Victoria Park Washroom, Changeroom and Filter Room Update.

• Recommendation:

  That South Huron Council hereby direct the CAO to follow through with staff in collaboration with the Lioness Club on the Victoria Park Washroom Project.

8.3.2

Exeter Rodeo - Noise By-Law 30-2006 Exemption

• Recommendation:

  That South Huron Council receives the report from J. Fields, Community Services Manager re: Exeter Rodeo - Noise By-Law 30-2006 Exemption; and

  That South Huron Council allows the Rodeo events on the evenings of August 11 and 12, 2017 to be exempt from Noise By-Law 30-2006 up to 2:00 a.m.

8.3.3

Expression of Interest for Concession Operations in South Huron

• Recommendation:

  That South Huron Council receives the report from J. Fields, Community Services Manager re: Expression of Interest for Concession Operations in South Huron; and

  That staff proceed with preparing an Expression of Interest for sourcing out the concession operations at the South Huron and the Stephen Arena.

8.3.4

Cultural Collective Delegation Request - MacNaughton Park - Farmer's Market /Special Events

• Recommendation:

  That South Huron Council receives the report from J. Fields, Community Services Manager re: Cultural Collective Delegation Request - MacNaughton Park - Farmer's Market /Special Events; and

  That South Huron Council authorize staff to work with Cultural Collective members to execute their special events in a safe environment.

8.4

Corporate Services

8.4.1

South Huron Committees - Draft Terms of Reference

• Recommendation:

  That South Huron Council receives the report from G. Scharback, Corporate Service Manager/Clerk re: South Huron Committees - Draft Terms of Reference.

8.4.2

2018 Election Service Provider

• Recommendation:

  That South Huron Council receives the report from G. Scharback, Corporate Service Manager/Clerk re: 2018 Election Service Provider; and

  That the Clerk is hereby authorized to enter into an agreement with Simply Voting for the provision of electronic/telephone election service in the 2018 municipal election.

9.

Deferred Business

10.

Notices of Motion

11.

Mayor & Councillor Comments and Announcements

12.

Communications

12.1

Ministry of Citizenship and Immigration - Lincoln M. Alexander Award

12.2

Office of CEO, National Capital Commission - Invitation to Communities in Bloom Symposium

12.3

International Plowing Match & Rural Expo - Request Support

• Recommendation:

  That Council directs the Communication Item 12.3 - IPM Rural Expo - Request Support to the Economic Development Advisory Committee to review and provide a recommendation to Council.

12.4

John Stephens - Request Approval for Donation of Floating Fountain

12.5

Optimist Club - Request for Public Input Opportunities For Recreation Projects

12.6

Huron County Library - Request Support - Barn Quilt Project

12.7

ABCA - Shoreline Management Open Houses

12.8

Nextera - Notice of Change to Goshen Wind Energy Project - Bat Deterrent Devices

12.9

North Frontenac - Resolution Re: Hydro Reduction - Seasonal Residents

12.10

Richmond Hill - Resolution Re: Support Postal Banking

12.11

BIA - Vacant Unit Rebate

12.12

CAMA - Service Recognition Award to Dan Best

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

13.

Closed Session

• Recommendation:

  That South Huron Council proceeds in Closed Session at 8:22 for the purpose of addressing litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 28-2017 - Appoint Deputy Clerk

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #28-2017, being a by-law to appoint a Deputy Clerk for the Corporation of the Municipality of South Huron.

15.2

By-Law No. 29-2017 - Zoning Amendment - MacLean

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #29-2017, being a by-law to amend By-Law #30-78, being the Zoning By-Law for the former Town of Exeter for the lands known as Plan 376 Lots 804 & 805 and Plan 376 Lots 806 & 807, Exeter Ward, Municipality of South Huron.

15.3

By-Law No. 30-2017 - Zoning Amendment - Volochkov

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #30-2017, being a by-law to amend By-Law #012-84, being the Zoning By-Law for the former Township of Stephen for the lands known as Plan 221 Lot 11 Lot 12, Stephen Ward, Municipality of South Huron, with an amendment to specify that parking be allowed for the tractor portion only of a transport truck.

16.

Confirming By-Law

16.1

By-Law No. 31-2017 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #31-2017, being a by-law to confirm matters addressed at the May 15, 2017 Council and Public meetings.

17.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at 8:57 p.m., to meet again on June 5, 2017 at 6:00 p.m. or at the Call of the Chair.