Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers - Olde Town Hall
Members Present:
  • Maureen Cole - Mayor, Council
  • Dave Frayne - Deputy Mayor, Council
  • Tom Tomes - Councillor - Ward 1, Council
  • Marissa Vaughan - Councillor - Ward 1, Council
  • Wayne DeLuca - Councillor - Ward 2, Council
  • Craig Hebert - Councillor - Ward 2, Council
  • Ted Oke - Councillor - Ward 3, Council
Staff Present:
  • Dan Best, CAO, Administration
  • Genevieve Scharback, Corporate Services Manager/Clerk, Corporate Services/Clerk
  • Sandy Becker, Financial Services Manager/Treasurer, Financial Services
  • Jo-Anne Fields, Community Services Manager, Community Services
  • Don Giberson, Environmental Services Director, Environmental Services
  • Sarah Smith, Huron County Planner, Huron County Planning
  • Rebekah Msuya-Collison, Deputy Clerk, Corporate Services, Deputy Clerk
  • Megan Goss, Human Resources Coordinator & Assistant to the CAO, Assistant to the CAO

Mayor Cole called the meeting to order at 6:00 p.m.

  • Recommendation:
    Motion:469-2017
    Moved:D. Frayne
    Seconded:T. Tomes

    That South Huron Council adjourn at  6:02 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendments D14-12-2017 (Karvas/Plume).

    Disposition: : Carried
  • Recommendation:
    Motion:472-2017
    Moved:T. Oke
    Seconded:C. Hebert

    That South Huron Council approves the Agenda as amended.

    Disposition: : Carried

Mayor Cole clarified that under Section 7 her comments were not that pool staff were unqualified, but rather that there have not been enough staff to teach senior levels of swimming lessons in Exeter; however those swimmers were accommodated in Kirkton. She also noted that she was unaware of other municipalities in Huron County with two outdoor pools.  The minutes will be amended to reflect this clarification.

  • Recommendation:
    Motion:473-2017
    Moved:D. Frayne
    Seconded:T. Oke

    That South Huron Council adopts the minutes of the Regular Council Meeting of November 6, 2017, as amended.

    Disposition: : Carried
  • Recommendation:
    Motion:474-2017
    Moved:C. Hebert
    Seconded:T. Tomes

    That South Huron Council adopts the minutes of the Public Meeting of November 6, 2017, as printed and circulated.

    Disposition: : Carried
  • Recommendation:
    Motion:475-2017
    Moved:W. DeLuca
    Seconded:T. Oke

    That the minutes of the following committees and/or boards be received as presented to Council:

    • Communities in Bloom Minutes of September 6, 2017;
    • Exeter BIA Minutes of September 11 and October 10, 2017;
    • Ausable Bayfield Conservation Authority Minutes of October 26, 2017;
    • South Huron Police Services Board Minutes of October 10, 2017.

     

    Disposition: : Carried

Councillor Tomes noted that there were no changes made to the draft budget as circulated.  He advised that a report regarding reserves was received by the Board and can be forwarded to those interested.

The following resolution passed by the Board at its November 3, 2017 meeting.

That the Grand Bend Area Joint Sewage Board establish a Capital Replacement and Rehabilitation Reserve Fund with a 2018 budget commitment of $205,000.00, increasing 2% per annum, to be reviewed in 2020.

Councillor Vaughan reviewed operating cost expectations noting that the overage related to hydro costs, potable water expenses to flush system and natural gas costs.  

Mayor Cole requested that motions from the Board meetings be provided to South Huron Council through the Clerk.

  • Recommendation:
    Motion:476-2017
    Moved:D. Frayne
    Seconded:C. Hebert

    That report of Chair Tomes of the Grand Bend Sewage Treatment Facility Board be received.

    Disposition: : Carried
  • Recommendation:
    Motion:477-2017
    Moved:T. Oke
    Seconded:W. DeLuca

    That South Huron Council recommends to Huron County Council that Consent for file B62-2017 be granted with conditions as set out in the Planner's report dated November 9, 2017.

    Disposition: : Carried
  • Recommendation:
    Motion:478-2017
    Moved:T. Tomes
    Seconded:M. Vaughan

    That South Huron Council recommends to Huron County Council that Consent for file B70-2017 be granted with conditions as set out in the Planner's report dated November 9, 2017.

    Disposition: : Carried
  • Recommendation:
    Motion:479-2017
    Moved:W. DeLuca
    Seconded:C. Hebert

    That South Huron Council receive the report from D. Giberson, ESD Director RE: Engineering services for William Street Sewage Pumping Station; and

    That South Huron Council amend the engineering services contract with Stantec Consulting Ltd to add the amount of $54,251 plus HST for professional services related to design/approval/tender preparation phase of the William Street Sewage Pumping Station project.

    Disposition: : Carried
  • Recommendation:
    Motion:480-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council receives the report from Jo-Anne Fields, Community Services Manager re: Provision of Brick Work Restoration at the Olde Town Hall Quotation Results; and

    That South Huron Council authorizes that repair/brick re-pointing at the Olde Town Hall be carried forward to the 2018 fiscal year for completion and that the balance of the 2017 budget allowances for the project be carried over to the 2018 fiscal year.

    Disposition: : Carried
  • Recommendation:
    Motion:481-2017
    Moved:C. Hebert
    Seconded:M. Vaughan

    That South Huron Council receives the report from Jo-Anne Fields, Community Services Manager re: Results of Request for Tender for the Stephen Arena Controller SH-17-RS-05; and

    That Council accepts the tender from the low bidder Black & McDonald and authorize award of a contract for the supply, delivery and installation of a seasonal energy controller for the Stephen Arena in the amount of $21,978.50 (including HST).

    Disposition: : Carried

Deputy Mayor Frayne thanked staff for the good work resolving complaints.

  • Recommendation:
    Motion:482-2017
    Moved:T. Oke
    Seconded:W. DeLuca

    That South Huron Council receives the report from G. Scharback, Corporate Services Manager/Clerk for information purposes.

    Disposition: : Carried
  • Motion:483-2017
    Moved:T. Oke
    Seconded:W. DeLuca

    That South Huron Council receives the report from G. Scharback. Corporate Services Manager/Clerk re Animal Control – Cats; and

    That Council provides direction regarding the regulation and control of cats.

    Disposition: : Carried
  • Recommendation:
    Motion:484-2017
    Moved:T. Oke
    Seconded:C. Hebert

    That Council hereby directs the Clerk to:

    Further investigate the idea of a pilot project to assist residents in sterilizing cats and continue the education program; and

    Review the animal control by-law to prepare a draft amendment to limit the permitted number of cats per household and add a fine for feeding wild animals, the definition of which shall include feral cats; and

    Report back to Council.

    Disposition: : Carried
  • Recommendation:
    Motion:485-2017
    Moved:D. Frayne
    Seconded:M. Vaughan

    That South Huron Council receive the report of Megan Goss, Human Resources Coordinator and Assistant to the CAO regarding Bill 148, Fair Workplaces, Better Jobs Act, 2017 for information.

    Disposition: : Carried
  • Recommendation:
    Motion:486-2017
    Moved:C. Hebert
    Seconded:D. Frayne

    That the Municipality of South Huron Council commits to the construction of a Community Hub/Recreation Centre within the next five years; and

    That the Municipality of South Huron commits an amount of $7.5 million to be debt financed for the project; and

    That Council authorizes the CAO to proceed with the development of a Request for Proposal (RFP) for the provision of a Feasibility Study related to the Community Hub/Recreation Centre project; and

    That council authorizes the CAO to initiate discussions with the YMCA to determine their level of interest and commitment for the Community Hub/Recreation project and follow up with a report to Council.

    Recorded (Voted)ForAgainstAbstain
    M. ColeX
    D. FrayneX
    T. TomesX
    M. VaughanX
    W. DeLucaX
    C. HebertX
    T. OkeX
    Results520
    Disposition: : Carried
  • Recommendation:
    Motion:487-2017
    Moved:T. Oke
    Seconded:W. DeLuca

    That South Huron Council accept the recommendation from the recruitment committee to appoint Brandon Babbage, Craig Ivatts, Peter Hrudka, Mike Ondrejicka, Ron Mayer, Dawn Rasenberg and Robert Oud as public members for the Community Hub/Recreation Centre Project Steering Committee.

    Disposition: : Carried

Deputy Mayor Frayne advised of a Blue Flag Waterfront Safety workshop coming up.

Councillor Hebert advised that he attended the Santa Claus parade and that it was very successful and well attended.

Councillor Vaughan advised that the Port Blake team has met a number of times and will meet with Lake Huron Primary Water Supply on December 4, 2017 to confirm the scope of the project, proposed parking improvements, and to review the lease agreement.  A report will be brought forward to Council.

Councillor Tomes advised that there will be a meat bingo at the Crediton Hall on December 7, 2017.

Councillor Oke referred to comments in the Exeter Times newspaper and clarified that Huron East has two outdoor pools and an indoor pool.

Mayor Cole attended the Huron Manufacturing Association awards and noted that many award recipients were from South Huron.  She suggested that a letter of acknowledgement and congratulations of Council be sent to the South Huron award recipients.  Council had no objections, she will clarify details with the Huron Manufacturing Association.

Mayor Cole also attended the 65th anniversary of the South Huron Hospital Auxiliary and acknowledged this landmark with a certificate of recognition.

She attended the Huron County Economic Development break out session on transportation and shared information about transportation issues faced by potential Huron County employees, including immigrants living in London. January 20, 2018 is the next job fair in London.

Deputy Mayor Frayne reviewed proposed activities for Family Day noting that, as in previous years, the Exeter Lions Club will prepare and serve breakfast, the Ausable Bayfield Conservation Authority will provide snowshoeing and the Lioness Club will do face-painting.  He would like to address a possible request for funding  for Family Day activities at a future budget meeting.

 

  • Recommendation:
    Motion:488-2017
    Moved:T. Oke
    Seconded:D. Frayne

    That Council proceeds past the 9:00 p.m. curfew.

    Disposition: : Carried

The CAO will invite Cate Melito, Executive Director of the Grand Bend Community Health Centre, to a future meeting.

A resolution of support was requested by Councillor Hebert for the next meeting.

  • Recommendation:
    Motion:489-2017
    Moved:W. DeLuca
    Seconded:T. Oke

    That South Huron Council receive communication items not otherwise dealt with.

     

    Disposition: : Carried
  • Recommendation:
    Motion:490-2017
    Moved:T. Oke
    Seconded:C. Hebert

    That South Huron Council proceeds in Closed Session at  8:52 p.m. for the purpose of addressing:

    •  a proposed or pending acquisition or disposition of land by the municipality or local board (Park Lands); 

    •  a proposed or pending acquisition or disposition of land by the municipality or local board (Municipal Lands).



    Disposition: : Carried

Council reconvened in open session at 9:38 p.m.

South Huron Council addressed matters regarding a proposed or pending disposition of land by the municipality or local board and a proposed or pending acquisition of land by the municipality or local board and provided direction to the CAO in Closed Session.

  • Recommendation:
    Motion:491-2017
    Moved:C. Hebert
    Seconded:W. DeLuca

    That South Huron Council gives first, second and third and final reading to By-Law #67-2017, being a by-law to execute Financing Agreement No. 1243 with Ontario Infrastructure and Lands Corporation (“OILC”) as authorized by Municipality of South Huron By-Law #59-2017.

    Disposition: : Carried
  • Recommendation:
    Motion:492-2017
    Moved:D. Frayne
    Seconded:T. Tomes

    That the South Huron Council gives first, second and third and final reading to By-Law #68 -2017, being a by-law to change the name of a certain road within the Municipality of South Huron.

    Disposition: : Carried
  • Recommendation:
    Motion:493-2017
    Moved:M. Vaughan
    Seconded:T. Oke

    That the South Huron Council gives first, second and third and final reading to By-Law #69-2017, being a by-law to amend By-Law #012-1984, being the Zoning By-Law for the former Township of Stephen for the lands known as CON B N PT Lot 7 AS RP22R43; Part 10 Part 15, Stephen Ward, Municipality of South Huron.

    Disposition: : Carried

Clarification regarding the Goshen Community Funding Agreement will be provided at the next Council meeting.

  • Recommendation:
    Motion:494-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That the South Huron Council gives first and second reading to By-Law #70-2017, being a by-law to amend By-Law #62-2014, being a by-law to authorize the Community Funding Agreement between The Municipality of South Huron and Goshen Wind LP.

    Disposition: : Carried
  • Recommendation:
    Motion:495-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That the South Huron Council gives first, second and third and final reading to By-Law #71-2017, being a by-law to confirm matters addressed at the November 20, 2017 Council meeting.

    Disposition: : Carried
  • Recommendation:
    Motion:496-2017
    Moved:D. Frayne
    Seconded:T. Oke

    That South Huron Council hereby adjourns at 9: 43 p.m., to meet again on December 4, 2017 at 6:00 p.m. or at the Call of the Chair.

    Disposition: : Carried
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