Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers - Olde Town Hall
Members Present:
  • Maureen Cole - Mayor
  • Dave Frayne - Deputy Mayor
  • Tom Tomes - Councillor - Ward 1
  • Marissa Vaughan - Councillor - Ward 1
  • Wayne DeLuca - Councillor - Ward 2
  • Craig Hebert - Councillor - Ward 2
  • Ted Oke - Councillor - Ward 3
Staff Present:
  • Dan Best, CAO
  • Genevieve Scharback, Corporate Services Manager/Clerk
  • Sandy Becker, Financial Services Manager/Treasurer
  • Don Giberson, Environmental Services Director
  • Sarah Smith, Huron County Planner
  • Rebekah Msuya-Collison, Deputy Clerk

Mayor Cole called the meeting to order at 6:00 p.m.

The agenda was amended to include Notice of Motions 10.1 and 10.2.

  • Recommendation:
    Motion:380-2017
    Moved:C. Hebert
    Seconded:M. Vaughan

    That South Huron Council approves the Agenda as amended.

Disposition: : Carried

Diane Millian, Huron County Social and Property Services provided a presentation about Ontario's Vision for the Early Years program.  She highlighted the program and services provided in Huron County. A copy of the full presentation is included in the Agenda package posted on the municipal website.

Mayor Cole thanked Ms. Millian for her very educational presentation.

  • Recommendation:
    Motion:381-2017
    Moved:T. Tomes
    Seconded:D. Frayne

    That South Huron Council receives the delegation as presented from Diane Millian, Huron County Social and Property Services re Ontario's Vision for the Early Years.

Disposition: : Carried

Kevin Dickins presented a power point presentation requesting that Council reconsider the decision not to pursue the option of an indoor pool.  He reviewed municipal documents related to recreation, including the current Strategic Plan and Age Friendly Plan. 

Mr. Dickens presented a petition to Council asking Council to direct staff to pursue the development of a new recreation facility which incorporates an indoor pool, walking track, community hub and wellness space with the potential for a twin pad arena.  A copy of the full presentation and petition is included in the Agenda package posted on the municipal website.

Mayor Cole thanked Mr. Dickens for his presentation.

  • Recommendation:
    Motion:382-2017
    Moved:T. Oke
    Seconded:C. Hebert

    That South Huron Council receives the delegation as presented from Kevin Dickins re indoor pool decision.

Disposition: : Carried

The Clerk advised that the Committee of Adjustment minutes have been amended to reflect the correct title of the members of the Committee.

  • Recommendation:
    Motion:383-2017
    Moved:W. DeLuca
    Seconded:C. Hebert

    That South Huron Council adopts the minutes of the Committee of Adjustment Meeting and Regular Council Meeting of September 18, 2017, as amended.

Disposition: : Carried
  • Recommendation:
    Motion:384-2017
    Moved:D. Frayne
    Seconded:M. Vaughan

    That the minutes of the following committees and / or boards be received as presented to Council:

    • South Huron Police Services Board - Minutes of August 22, 2017.
Disposition: : Carried
  • Recommendation:
    Motion:385-2017
    Moved:C. Hebert
    Seconded:T. Tomes

    That South Huron Council recommends to Huron County Council that Consent for file B58-2017 be granted with conditions as set out in the Planner's report dated September 22, 2017.

Disposition: : Carried
  • Motion:386-2017
    Moved:D. Frayne
    Seconded:T. Oke

    That South Huron Council receives the report Sandy Becker, Financial Services Manager/Treasurer, re: Annual Investment Report for information.

Disposition: : Carried

Mr. Giberson advised that the trucks will be serviced locally, and explained that all bids received met the minimum specifications set out in the tender document. 

  • Motion:387-2017
    Moved:T. Oke
    Seconded:W. DeLuca

    That South Huron Council receive the report from D. Giberson, ESD Director RE: Tender Results for the Replacement of two Four Wheel Drive Pickup Trucks; and

    That South Huron Council accept the tender received from the low bidder Oxford Dodge Chrysler (1992) LTD and authorize award of a contract for Tender Results for the Replacement of two Four Wheel Drive Pickup Trucks in the amount of $60,796.00 (plus HST).

Disposition: : Carried
  • Motion:388-2017
    Moved:T. Oke
    Seconded:M. Vaughan

    That South Huron Council receives the report from Don Giberson, ESD Director re: DWQMS Annual Management Review and selects a Council representative to participate in this review, being Councillor Craig Hebert.

Disposition: : Carried
  • Motion:389-2017
    Moved:W. DeLuca
    Seconded:M. Vaughan

    That South Huron Council receives the report from Genevieve Scharback, Corporate Services Manager/Clerk; and

    That South Huron Council hereby direct the Clerk to proceed with the Road Name Change for Dump Road.

Disposition: : Carried
  • Motion:390-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council receives the report from G. Scharback, Corporate Services Manager/Clerk; and

    That South Huron Council approve the one page document setting out the vision, mission and values set out in the Strategic Plan, as presented; and

    That South Huron Council provide direction for further promotion of the Vision, Mission, Value Statement document.

Disposition: : Carried
  • Recommendation:
    Motion:391-2017
    Moved:C. Hebert
    Seconded:M. Vaughan

    That South Huron Council direct staff to provide a written report outlining tax implications of an indoor pool in South Huron, based on an estimated cost of $15 million dollars.

Disposition: : Carried

Mayor Cole passed the gavel to Deputy Mayor Frayne at this time, 7:00 p.m.

Councillor Vaughan requested clarification regarding the intent of this motion.  Mayor Cole advised that she met with YMCA representatives and they can educate Council on options for programing and costs associated with the pool.

Mayor Cole called for a recorded vote.

  • Recommendation:
    Motion:392-2017
    Moved:M. Cole
    Seconded:M. Vaughan

    Whereas South Huron Council approved recommended initiatives to explore options for YMCA collaboration and the creation of Age Friendly Initiatives, whereby seniors needs should be aligned with any new recreation initiative to support active and healthy lifestyles;

    Be it resolved that South Huron Council direct the CAO to provide a report regarding advantages and disadvantages of YMCA collaboration, and costs associated to users and taxpayers.

    Recorded (Voted)ForAgainstAbstain
    M. ColeX
    D. FrayneX
    T. TomesX
    M. VaughanX
    W. DeLucaX
    C. HebertX
    T. OkeX
    Results340
Disposition: : Defeated

Councillor DeLuca called for a recorded vote.

Following the vote, 7:30 p.m., Deputy Mayor Frayne returned the gavel to Mayor Cole.  

  • Recommendation:
    Motion:393-2017
    Moved:M. Cole
    Seconded:M. Vaughan

    Whereas South Huron Council has entered into an agreement with OMAFRA for funding with RED grant, and with FCM for feasibility study of a net zero/Master Plan for Recreation Centre/Hub; and

    Whereas the highest key priority of Strategic Plan was to update the 2009 Recreation Master Plan and to focus on recreational activities for all ages;

    Be it resolved that South Huron Council endorses the feasibility study to include swimming and water therapy facilities and programs.

    Recorded (Voted)ForAgainstAbstain
    M. ColeX
    D. FrayneX
    T. TomesX
    M. VaughanX
    W. DeLucaX
    C. HebertX
    T. OkeX
    Results250
Disposition: : Defeated

Deputy Mayor Frayne attended the rededication ceremony for the Legion monument and Vimy Oaks. He noted that the Huron Manufacturing Association Gala is coming up, and shared pamphlets about new pedestrian crossings.

Councillor Vaughan requested an update on the response to positions posted for committee members for the Recreation Centre/Community Hub and the Pool/Washroom projects.  CAO Best advised that there has been very few responses and he will extend the timeline and ask for applications at the Public Information session on October 4. 2017.

Councillor Oke congratulated the County on the successful tent at the International Plowing Match and thanked South Huron volunteers.

Councillor Tomes noted his appreciation to those that helped with the Canada 150 Past and Present Council dinner.  It was well attended and many positive comments have been received about the event.

Councillor Tomes requested clarification of the procedure for disposing of municipal lands.  CAO Best advised of the process and clarified that disposing of jointly owned property would require collaboration with the other owner.

Councillor DeLuca noted that the Canada 150 Past and Present Council Dinner was a successful event, enjoyed by attendees.

Mayor Cole attended IPM and noted it was a great success.  She reviewed interest shown by visitors to the South Huron barn regarding the proposed Community Hub project and concerns about increased property taxes.

Mayor Cole shared the O.P.P.  strategic plan for the next three years, as developed by Inspector Younan.

She reiterated the need to explore funding options and she will proceed with exploring those options to move forward with recreation projects.

Councillor DeLuca noted the need for the CAO to be included in that process.

This item will be promoted through the Hub, the municipal website and social medial.

  • Recommendation:
    Motion:394-2017
    Moved:C. Hebert
    Seconded:D. Frayne

    That South Huron Council authorizes the Clerk to complete 2018 OGRA conference registration and book rooms for the following representatives to the 2018 OGRA conference:

    Mayor Cole

Disposition: : Carried
  • Recommendation:
    Motion:395-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council authorizes the Clerk to complete the 2017 Ontario West Municipal Conference registration for the following representatives:

    Mayor Cole, Deputy Mayor Frayne, Councillor Vaughan, Councillor Tomes.

     

     

     

Disposition: : Carried
  • Recommendation:
    Motion:396-2017
    Moved:T. Oke
    Seconded:D. Frayne

    That South Huron Council support the Heritage Advisory Committee's budget proposal of $3,000 to be considered in the 2018 budget.

Disposition: : Carried

CAO Best will follow up on this matter with the school principal and provide a report to a future Council meeting on what can be provided, with a draft Memorandum of understanding.

Mayor Cole advised that Councillors should not contact anyone on behalf of Council, correspondence should go through staff, as directed by Council.

The Clerk was directed to provide a response to Corlette and Brad Elder noting their correspondence was received by Council.

  • Recommendation:
    Motion:397-2017
    Moved:T. Oke
    Seconded:C. Hebert

    That South Huron Council receive communication items not otherwise dealt with.

     

Disposition: : Carried
  • Recommendation:
    Motion:398-2017
    Moved:C. Hebert
    Seconded:T. Tomes

    That the South Huron Council gives first, second and third and final reading to By-Law #57-2017, being a by-law to Appoint a Building Inspector for the Corporation of the Municipality of South Huron.

Disposition: : Carried
  • Recommendation:
    Motion:399-2017
    Moved:T. Oke
    Seconded:W. DeLuca

    That the South Huron Council gives first, second and third and final reading to By-Law #58-2017, being a by-law to confirm matters addressed at the October 2, 2017 Council meeting.

Disposition: : Carried
  • Recommendation:
    Motion:400-2017
    Moved:D. Frayne
    Seconded:T. Oke

    That South Huron Council hereby adjourns at 8:05 p.m., to meet again on October 16, 2017 at 6:00 p.m. or at the Call of the Chair.

Disposition: : Carried
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