Corporation of the Municipality of South Huron



Revised Agenda - Regular Council Meeting

Meeting #:
Date:	Monday, July 16, 2018 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

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1.

Meeting Called To Order

Welcome & O Canada

2.

Public Meeting

• Recommendation:

  That South Huron Council adjourn at 6:01 p.m. for the purpose of a Public Meeting pursuant to the Planning Act for a proposed Official Plan amendment.

3.

Amendments to the Agenda, as Distributed and Approved by Council

8.4.7, 8.4.8, 8.4.9, 8.4.10 - Addition of Staff Reports

• Recommendation:

  That South Huron Council approves the Agenda as amended.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

6.

Minutes

6.1

Minutes of the Regular Council Meeting of July 3, 2018

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting of July 3, 2018, as printed and circulated.

6.2

Minutes of the Public Meeting of July 3, 2018

• Recommendation:

  That South Huron Council adopts the minutes of the Public Meeting of July 3, 2018 as printed and circulated.

7.

Councillor Board and Committee Reports

7.1

Minutes of the Exeter Rodeo Committee of April 30, 2018

7.2

Minutes of the Communities in Bloom Committee of June 6, 2018

• Recommendation:

  That Council authorize Ms. Debbie Mountenay to attend the 2018 Communities in Bloom Awards Ceremony in Regina; and that the cost of airfare and registration be approved.

   

7.3

Minutes of the Community Hub/Recreation Project Steering Advisory Committee of June 19, 2018

7.4

Minutes of the Exeter BIA of June 19, 2018

• Recommendation:

  That the minutes of the following committees and/or boards be received as presented to Council:

  • Exeter Rodeo Committee minutes of April 30, 2018;
  • Communities in Bloom Committee minutes of June 6, 2018;
  • Community Hub/Recreation Project Steering Advisory Committee minutes of June 19, 2018;
  • Exeter BIA minutes of June 19, 2018.

7.5

Motion brought forward from July 9, 2018 Rodeo Committee meeting

8.

Staff Reports

8.1

Planning

8.1.1

S. Smith, Huron County Planner - Comprehensive Zoning By-Law

• Recommendation:

  That South Huron Council receives the report from S. Smith, Huron County Planner re: South Huron Comprehensive Zoning By-Law dated July 6, 2018; and

  That based on the nature of the proposed amendments to the zoning by-law, no further public notice be given.

8.1.1.1

Written correspondence received prior to meeting and distributed to Council at Public Meeting

8.1.1.2

Written correspondence received at Public Meeting 

8.1.1.3

Written correspondence received after Public Meeting

8.2

Operations and Infrastructure

8.3

Financial Services

8.3.1

S. Becker, Director of Financial Services - 2018 Council expenses as of June 30, 2018

• Recommendation:

  That South Huron Council receives the report from S. Becker, Director of Financial Services re: 2018 Council Expenses as of June 30, 2018

8.3.2

S. Becker, Director of Financial Services - 2018 Capital Progress Report - June

• Recommendation:

  That South Huron Council receives the report from S. Becker, Director of Financial Services re: 2018 Capital Progress Report – June completed as of June 30, 2018 for information only.

8.3.3

S. Becker, Director of Financial Services - 2018 Q2 Operating Variance Report

• Recommendation:

  That South Huron Council receive the report from S. Becker, Director of Financial Services re: 2018 Q2 Operating Variance Report for information only.

8.4

Administration

8.4.1

D. McNab, Chief Building Official - Q2 Building Activity Report

• Recommendation:

  That South Huron Council receives the report from D. McNab, Chief Building Official re: Q2 Building Activity from April 1, 2018 to June 30, 2018 for information.

8.4.2

M. Goss, Human Resources/Strategic Initiatives Officer - Violence and Harassment in the Workplace Policy

• Recommendation:

  That South Huron Council receives the report from M. Goss, Human Resources and Strategic Initiatives Officer regarding the Corporate Violence and Harassment in the Workplace Policy; and

  That South Huron Council adopt the Draft Corporate Violence and Harassment in the Workplace Policy as presented

8.4.3

R. Msuya-Collison, Clerk - Integrity Commissioner Appointment

• Recommendation:

  That South Huron Council receives the report from R. Msuya-Collison, Clerk re: Integrity Commissioner Appointment; and

  That Council authorizes Administration to extend the agreement with Lisa Korab as Integrity Commissioner for a period of twelve (12) months to July 18, 2019.

8.4.4

R. Msuya-Collison, Clerk - Committee Reporting Structure

• Recommendation:

  That South Huron Council receives the report of R. Msuya-Collison, Clerk re: Council Committee Reporting, for consideration and direction.

• Recommendation:

  That Council defer motion 368 - 2018 for discussion at Committee of The Whole.

8.4.5

R. Msuya-Collison, Clerk - Request for Service, Complaints and By-Law Summary, for information purposes.

• Recommendation:

  That South Huron Council receives the report from R. Msuya-Collison, Clerk re: Request for Service, Complaints and By-Law Summary, for information purposes.

8.4.6

R. Msuya-Collison, Clerk - Planning Activity April 1 to June 30, 2018, for information purposes.

• Recommendation:

  That South Huron Council receives the report from R. Msuya-Collison, Clerk re: Planning Activity April 1 to June 30, 2018, for information purposes.

8.4.7

D. Best, Chief Administrative Officer/Deputy Clerk  - Service Delivery Review

• Recommendation:

  That South Huron Council receives CAO Memo 2018-11 from D. Best, Chief Administrative Officer dated July 16, 2018 regarding the Service Delivery Review; and

  That the Service Delivery Review be internally managed by the Municipality of South Huron; and

  That South Huron Council approve the Service Delivery Review Workplan and methodology as presented.

8.4.8

D. Best, Chief Administrative Officer/Deputy Clerk - BIA MOU Update

• Recommendation:

  That the memo of D. Best, Chief Administrative Officer dated July 16, 2018 with respect to the Memorandum of Understanding (MOU) with the Exeter BIA be received; and

  That Council approve the MOU with the Exeter BIA as presented; and

  That the necessary by-law be forwarded to Council for the required three readings.

8.4.9

D. Best , Chief Administrative Officer/Deputy Clerk - Sharps Disposal Kiosk

• Recommendation:

  That South Huron Council receives the Report of D. Best, Chief Administrative Officer/Deputy Clerk; and

  That South Huron accepts a large disposal kiosk, from the Huron County Health Unit, for one year; to be placed at a pilot site at the Olde Town Hall, east side of the building ; and

  That South Huron enters into a contract with ECCares for the provision of sharps disposal.

8.4.10

D. Best, Chief Administrative Officer/Deputy Clerk - Age Friendly Community Plan

• Recommendation:

  That Council receives the memo of D. Best, Chief Administrative Officer related to the Age Friendly Community Plan; and

  That Council endorse and approve the Age-Friendly Community (AFC) Plan; and

  That Council approve the AFC Advisory Committee Terms of Reference; and

  That Staff to proceed with the recruitment of the Committee, Communication and rollout of the initiative; and

  That Council appoint Councillor DeLuca and Councillor Vaughan to the AFC Steering Committee; and 

  That in the event Councillor Vaughan declines the appointment, Deputy Mayor Frayne will fill the position.

9.

Deferred Business

9.1

Huron County Health Unit Request

Deferred by motion 318-2018 on June 18, 2018

9.2

Elliott Park Sign - Request

July 3, 2018 meeting - Direction given for a staff report for a future Council meeting.

10.

Notices of Motion

11.

Mayor & Councillor Comments and Announcements

12.

Communications

12.1

Ontario Energy Board Notice - Union Gas

Full report available upon request to the Clerk.

12.2

College of Physicians and Surgeons of Ontario - Award Program

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

   

13.

Report From Closed Session

14.

By-Laws

14.1

By-Law No. 67-2018 - Appoint Intengrity Commissioner Lisa Korab

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #67-2018, being a by-law to amend Schedule “A” of By-Law #49-2016, being a by-law to appoint an Integrity Commissioner and to authorize the execution of an extension of the agreement between the Municipality of South Huron and the Integrity Commissioner.

14.2

By-Law No. 68-2018 - Housekeeping OPA 15 By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #68-2018, being a by-law to Amend The South Huron Official Plan.

14.3

By-Law No. 69-2018 - Comprehensive Zoning By-Law

July 3, 2018 Public Meeting Version - First and Second Reading

• Recommendation:

  That the South Huron Council gives first and second reading to By-Law #69-2018, being a by-law to provide the Corporation of the Municipality of South Huron with regulations which will affect control over all forms of land use and development within the Municipality of South Huron.

15.

Confirming By-Law

15.1

By-Law No. 70-2018 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #70-2018, being a by-law to confirm matters addressed at the July 16, 2018 Council meeting.

16.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at 7:27p.m., to meet again on August 13, 2018 at 6:00 p.m. or at the Call of the Chair.