Corporation of the Municipality of South Huron

Committee of the Whole

Minutes

Meeting #:
Date:	Thursday, January 17, 2019 at 6:00 P.m. - 7:00 P.m.
Location:	Olde Town Hall-Carling Room

Members Present:

• George Finch, Chair
• Jim Dietrich, Member
• Dianne Faubert, Member
• Marissa Vaughan - Member
• Aaron Neeb, Member
• Barb Willard, Member
• Ted Oke - Member

Staff Present:

• Dan Best, Chief Administrative Officer/Deputy Clerk
• Rebekah Msuya-Collison, Clerk

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1.

Meeting Called to Order

Mayor Finch called the meeting to order at 6:10 p.m.

2.

Amendments to the Agenda, as Distributed and Approved by Council

• Motion: CW#001-2019
  Moved: B. Willard
  Seconded: D. Faubert

  That South Huron Committee of the Whole approves the Agenda as presented.

  Disposition: Carried

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Aaron Neeb declared a pecuniary interest to agenda item 5.2 - Exeter Farmer's Market Committee, the general nature thereof being: "I am current manager of the Exeter Farmers Market and received an honorarium to manage the market.  I am also a vendor."

3.1

A. Neeb - South Huron Farmers Market

4.

Upcoming Legislative Changes effective March 1, 2019 and Accountability and Transparency review

CAO Best provided a brief presentation on committee structure, Memorandum of Understanding (MOU) options and the opportunity to re-establish committees to run more effectively.  The Committee discussed working with community groups and volunteers to provide Council recommendations, a workplan and timeline to determine committees moving forward.  The Committee discussed meeting with the committee members to update them on the new accountability and transparency framework prior to the March 1, 2019 deadline.

5.

Committee of Council

5.1

Community Hub/Recreation Centre Project Steering Committee

CAO Best mentioned that Mayor Finch is ex-officio on all committees of council.

Chair Finch called for nominations and Members Dietrich, Oke and Willard put their names forward.  Vote was held by hands in open session.

 

5.2

Dashwood Community Advisory Committee

Chair Finch called for nominations and Member Faubert put her name forward.

5.3

Dashwood Community Development Fund Committee

Ward 1 Members Vaughan and Faubert were nominated for this committee.  The Committee requested Council ask the Treasurer for a report including amount of funds and South Huron's share of the funds.

5.4

Exeter Community Development Fund Committee

Ward 2 members Neeb and Willard were appointed for this committee as well as recruitment of a community member will be needed.

5.5

Kirkton-Woodham Community Centre Committee of Management - Joint with Perth South

Ward 3 member Oke is appointed to this committee and it was noted that the 5 year agreement is out of date and has to be renewed.

5.6

Kirkton-Woodham Swim Pool Committee - Joint with Perth South

Ward 3 member Oke is appointed to this committee. 

5.7

Rodeo Committee

Chair Finch called for nominations and member Dietrich put his name forward for the Rodeo Committee and the Committee of the Whole recommended to Council that current members should be retained for current year.

5.8

Social and Volunteer Appreciation Committee

No member was appointed to the Committee as different structures and partnerships were discussed to recognize South Huron residents.

5.9

South Huron Communities in Bloom Committee

Chair Finch called for nominations and member Neeb put his name forward for this Committee.

5.10

South Huron Economic Development Advisory Committee

• Motion: CW#002-2019
  Moved: T. Oke
  Seconded: A. Neeb

  That South Huron Committee of the Whole recommend to South Huron Council that Councillor Vaughan and Administration bring a report to Council with recommendations for a new economic strategy.

   

  Disposition: Carried

5.11

South Huron Heritage Advisory Committee

• Motion: CW#003-2019
  Moved: B. Willard
  Seconded: D. Faubert

  That South Huron Committee of the Whole recommend to South Huron Council that Councillor Neeb work with the Clerk and CAO to provide a report to Council with recommendations for the Heritage Advisory Committee.

  Disposition: Carried

5.12

South Huron Landfill Liaison Committee

• Motion: CW#004-2019
  Moved: B. Willard
  Seconded: T. Oke

  That South Huron Committee of the Whole recommend to South Huron Council that Deputy Mayor Dietrich and the Clerk bring a report to Council with recommendations for the Landfill Liaison Committee.

  Disposition: Carried

5.13

Committee of Adjustment

• Motion: CW#005-2019
  Moved: D. Faubert
  Seconded: A. Neeb

  That South Huron Committee of the Whole recommend South Huron Council affirm the South Huron Committee of Adjustment and limit the members to 3 members from all of council as follows:

  • Councillor Oke
  • Councillor Neeb
  • Deputy Mayor Dietrich
  Disposition: Carried

5.14

Property Standards Committee

5.15

South Huron Animal Tribunal

The Committee did not appoint members at this time as there is a report being brought forward to the January 21, 2019 Regular Council meeting on the Animal Control Tribunal.

5.16

Age-Friendly Community Advisory Committee

Chair Finch called for nominations and Members Vaughan and Faubert put their names forward.

• Motion: CW#006-2019
  Moved: B. Willard
  Seconded: A. Neeb

  That South Huron Committee of the Whole recommend to South Huron Council to affirm the following Boards and Committees of Council and appoint the following Council member(s) to the corresponding committee:

  • Community Hub Recreation Centre Project Steering Committee - Councillor Oke and Deputy Mayor Jim Dietrich
  • Dashwood Community Advisory Committee - Councillor Faubert
  • Dashwood Community Development Fund Committee - Councillors Faubert and Vaughan
  • Exeter Community Development Fund Committee - Councillors Neeb and Willard
  • Kirkton-Woodham Community Centre Committee of Management - Councillor Oke
  • Kirkton-Woodham Swim Pool Committee - Councillor Oke
  • Rodeo Committee - Deputy Mayor Dietrich
  • South Huron Communities in Bloom - Councillor Neeb
  • Property Standards Committee - All of Council
  • Age-Friendly Community Advisory Committee - Councillors Vaughan and Faubert; and

  That where required, new Board/Committee Terms of Reference will be prepared by Administration staff; and

  That where required, staff proceed with the recruitment of the Committees.

  Disposition: Carried

6.

Council Representatives appointed to External Committees

6.1

Huron Waves Music Festival Committee (formerly Bach Festival)

Member Neeb was appointed to the Huron Waves Music Festival Committee.

6.2

South Huron Farmers Market

• A. Neeb declared a conflict on this item. ("I am current manager of the Exeter Farmers Market and received an honorarium to manage the market.  I am also a vendor.")

Member Neeb left the Carling Room at 8:20 p.m. 

• Motion: CW#007-2019
  Moved: B. Willard
  Seconded: T. Oke

  That South Huron Committee of the Whole recommend to South Huron Council that Administration contact South Huron Farmer's Market and Cultural Collective and report to Council with recommendations.

   

  Disposition: Carried

6.3

South Huron Chamber of Commerce

Member Neeb returned to the table at 8.38 p.m.

• Motion: CW#008-2019
  Moved: J. Dietrich
  Seconded: D. Faubert

  That South Huron Committee of the Whole recommend South Huron Council appoint Councillor Oke to the South Huron Chamber of Commerce.

  Disposition: Carried

6.4

Coalition for Huron Injury Protection

There was no member appointed for this committee.

7.

Ausable Bayfield Conservation Authority - Shoreline Management Plan

8.

Community Grant Review

 

CAO Best advised that Administration will coordinate with the Special Purpose Committee and set a date to review the grant applications.  

• Motion: CW#009-2019
  Moved: J. Dietrich
  Seconded: M. Vaughan

  That South Huron Committee of the Whole recommend South Huron Council appoint a Special Purpose Committee and refer the 2019 Community Grant Applications to the Committee to review the applications as part of the budget process; and

  That the Committee will report to Council with recommendations for Council consideration; and

  That the following members are appointed to the Special Purpose Committee:

  • Councillor Oke
  • Councillor Faubert
  • Councillor Willard

  with the support of the CAO.

   

  Disposition: Carried

9.

Committee Structure Discussions

10.

Adjournment

• Motion: CW#009-2019
  Moved: G. Finch
  Seconded: A. Neeb

  That South Huron Committee of the Whole does now adjourn at 8:53 p.m.

  Disposition: Carried