Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers - Olde Town Hall
Members Present:
  • Maureen Cole - Mayor
  • Dave Frayne - Deputy Mayor
  • Tom Tomes - Councillor - Ward 1
  • Marissa Vaughan - Councillor - Ward 1
  • Wayne DeLuca - Councillor - Ward 2
  • Craig Hebert - Councillor - Ward 2
  • Ted Oke - Councillor - Ward 3
Staff Present:
  • Dan Best, CAO
  • Genevieve Scharback, Corporate Services Manager/Clerk
  • Andrew Baird, Emergency Services Manager/Fire Chief
  • Sandy Becker, Financial Services Manager/Treasurer
  • Jo-Anne Fields, Community Services Manager
  • Don Giberson, Environmental Services Director
  • Dwayne McNab, Development Services Manager/CBO
  • Jason Parr, Transportation Services Manager
  • eSCRIBE Admin

​None.

  • Recommendation:
    Motion:
    Moved:D. Frayne
    Seconded:M. Vaughan

    That South Huron Council approves the Agenda as presented.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Disposition: :
  • Recommendation:
    Motion:
    Disposition: :

​Randy Wagler, Chair of the Board and Lisa Walsh, Director of Education provided a power point presentation update on the Avon Maitland District School Board 2017 activities.

Mr. Wagler reviewed student and staff numbers, as well as the renewed strategic plan, noting that a key part of the strategic plan is inclusion.

Mayor Cole noted discussions about community hubs and how the municipality and school board can partner. Mr. Wagler advised that there are currently a number of partnerships and the school board is open to any opportunities to partner that benefits students.

Mayor Cole noted students that attended the Vimy ridge memorial services were very respectful and engaged, proving to be excellent ambassadors for the community. She thanked Mr. Wagler and Ms. Walsh for attending.

​Janet, Carla, LIndsay and Tom Fishcer - Cara's brother.

Janet explained plans for a walk and/or run sponsored by the South Huron Optimist Club to raise funds for a trust fund for Kara' Fischer's three children and raise awareness about cervical cancer. The fundraiser will be held on September 16, 2017 during the Great Community Challenge weekend.

Mayor Cole thanked them for this presentation.

  • Recommendation:
    Motion:
    Moved:W. DeLuca
    Seconded:T. Oke

    That South Huron Council receives the delegation as presented by Randy Wagler, Avon Maitland District School Board and the T.A.L.K. Walk/Run presentation.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:C. Hebert
    Seconded:T. Tomes

    That South Huron Council adopts the minutes of the Regular Council Meeting of April 3, 2017, as printed and circulated.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:T. Oke
    Seconded:C. Hebert

    That the reports and minutes of the following committees and / or boards be received as presented to Council:

    Economic Development Advisory Committee - March 30, 2017

    Kirkton-Woodham Pool Committee - April 4, 2017 & August 25, 2016

    Disposition: : Carried
  • Recommendation:
    Motion:
    Disposition: :
  • Recommendation:
    Motion:
    Moved:M. Vaughan
    Seconded:D. Frayne

    That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: Budget Variance Report - First Quarter.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:W. DeLuca
    Seconded:M. Vaughan

    That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2017 Capital Projects Status Report completed as of March 31, 2017.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Disposition: :
  • Recommendation:
    Motion:
    Moved:T. Tomes
    Seconded:C. Hebert

    That South Huron Council receive the report from Jason Parr, Transportation Services Manager RE: Tender Results - 2017 Supply and Application of Dust Suppressant on Gravel Roads AND;

    That South Huron Council accept the tender received from 552976 Ontario Limited o/a Cliff Holland Trucking and award a contract for the supply and application of 364 flake tonnes of dust suppressant at $198.00 per tonne for a total cost of $72,072.00 plus HST.

     

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:C. Hebert
    Seconded:M. Vaughan

    That South Huron Council receives the report from Jo-Anne Fields, Community Services Manager re: Dashwood Community Centre Washroom Project – FCC Farm Credit AgriSpirit Fund;  and

    That the Municipality of South Huron authorize staff to prepare a grant submission to the FCC Farm Credit AgriSpirit Fund to offset washroom project renovation costs at the Dashwood Community Centre.

     

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:T. Oke
    Seconded:M. Vaughan

    That South Huron Council receives the report from Jo-Anne Fields, Community Services Manager re: Kirkton-Woodham Pool Accessibility Lift – HydroOne Funding; and

    That the Municipality of South Huron Council authorize the Clerk and the Mayor to execute an Agreement with HydroOne to accept a $10,000.00 grant for this project; and

    That the necessary By-law be forwarded to Council for the required three readings.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:D. Frayne
    Seconded:W. DeLuca

    That South Huron Council receives the report from D. McNab, Manager of Development Services/CBO re: Discharge of Site Plan Agreement - 103 Alexander Street West, Exeter.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Disposition: :
  • Recommendation:
    Motion:
    Moved:T. Oke
    Seconded:W. DeLuca

    That South Huron Council receives the report of Dan Best, Chief Administrative Officer regarding the TALK Walk/Run; and

    That Staff be authorized to coordinate with the South Huron Optimist Club and Organizers of the TALK Walk/Run to hold a 1.5 km Children’s Run and a 5 km Family run on September 16, 2017.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:W. DeLuca
    Seconded:M. Vaughan

    That South Huron Council receives the report of Dan Best, Chief Administrative Officer regarding an update on Bill 68.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:M. Vaughan
    Seconded:C. Hebert

    That South Huron Council receives the report of Dan Best, Chief Administrative Officer regarding By-law 34-2015 Fees and Charges Schedule F; and

    That direction be provided to Staff regarding the request received by Staff seeking an exemption from By-law 34-2015.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:M. Vaughan
    Seconded:D. Frayne

    That the memo of Daniel Best, Chief Administrative Officer dated April 18, 2017, regarding the establishment of a CAO Workplan be received; and 

    That Council will establish priorities for the upcoming 2017-18 period through a Committee of the Whole meeting on April 24, 2017; and 

    That the establishment of Council priorities will assist in the development of the CAO Workplan; and

    That a formal quarterly reporting and monitoring be established effective for the second quarter of 2017 that will assist Council in the review and monitoring of Council priorities and the CAO Workplan;

    That the Council Priorities, Implementation Schedule, Reporting and CAO Workplan be posted on the Municipal website.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:C. Hebert
    Seconded:D. Frayne

    That the memo of Daniel Best, Chief Administrative Officer dated April 18, 2017, 2017 regarding a Park Use Policy and By-law – Elliot Park be received;

    That Council authorize Staff to proceed with the development and draft of a Park Use Policy and By-law – Elliot Park for the consideration of Council.

    Disposition: : Carried

​Councillor Oke advised that he attended a cheque presentation for Jessica's House in Crediton.

Councillor Tomes advised that the Social Committee met and are willing to proceed with the planning of the Canada 150 celebration dinner for past and present Council members if it's Council's wish. They will work with staff using the established guidelines.

Deputy Mayor Frayne stated that he did support the dinner but would like the Heritage Committee to look into signage for hamlets within South Huron.

Councillor DeLuca advised that the Volunteer Appreciation night will be May 30, 2017 at the Barn, with the same format as in 2016. Invitations will be sent out.

Councillor Vaughan noted that South Huron Chamber of Commerce held a Women in Business networking event. Approximately 40 individuals attended the first event. She also attended the Risk Management seminar in London.

Councillor Oke thanked Deputy Clerk Carla Preston for her excellent work over the past few years and offered best wishes in her future endeavors.

Councillor Hebert attended the Conservation Authority dinner and noted that it was a very successful event.

Mayor Cole reviewed her trip to Vimy and surrounding war cemeteries in Britain, France and the Netherlands. She noted that the students on the trip were very respectful, engaged and excellent ambassadors for our community.

Mayor Cole noted that there are several requests for Canada 150 funding including the Lioness Club, Exeter Legion, Cultural Collective and South Huron Community Fund. Staff will provide a report to update Council on the Canada 150 funds available and all requests for those funds.

Mayor Cole has agreed to sit on the board for the Huron-Perth Hospice to assist with their governance model and writing policies for that committee.

She will attend the sod turning for Jessica's house on Friday, April 24 and will attend Huron County Municipal Officers Association meeting as well.

Lisa Thompson will host a Canada 150 celebration in South Huron on June 15 at 6:30 p.m. at the South Huron Recreation Centre. Mayor Cole requested that the cost of the facility be paid from the Canada 150 funds.

CAO Dan Best advised that he will have a report for the next Council meeting to provide more information on this event.

Councillor Tomes advised that there is a Sewage Board meeting on April 28, 2017 and the Open House at the Grand Bend sewage plant will be on June 15, 2017 with schools attending in the morning and the public in the afternoon.

Councillor Hebert advised that the Farmer's Market will be attending a future meeting as a delegation to Council.

  • Recommendation:
    Motion:
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council receives correspondence items not otherwise dealt with.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:C. Hebert
    Seconded:T. Tomes

    That South Huron Council proceeds in Closed Session at 8:01 p.m. for the purpose of addressing a proposed or pending acquisition or disposition of land by the municipality or local board.

    Disposition: : Carried

Council reconvened in open session at 8:27 p.m. Mayor Cole reported that Council provided direction to the CAO in Closed Session.

​CAO Best advised that he has received an undertaking from the Bean's lawyer noting that the they will obtain and register a good and valid cessation of the encumbrances registered on title. The agreement authorized by by-law 13-2017 will be amended to change "residential hospice" to "Jessica's House".

  • Recommendation:
    Motion:
    Moved:W. DeLuca
    Seconded:C. Hebert

    That the South Huron Council gives third and final reading to By-Law #17-2017, to amend By-Law #013-84, being the Zoning By-Law for the former Township of Usborne for the lands known as Conc 1 PT Lot 15, Usborne Ward, Municipality of South Huron.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:T. Oke
    Seconded:C. Hebert

    That the South Huron Council gives first, second and third and final reading to By-Law #23-2017, being a by-law to authorize an Agreement with Hydro One Networks Inc., for the purpose of receiving the Hydro One Safe Communities Grant Program.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:D. Frayne
    Seconded:M. Vaughan

    That the South Huron Council gives first, second and third and final reading to By-Law #24-2017, being a by-law to repeal By-Law 47-2014, being a by-law to a authorize the execution of a Site Plan Agreement between the Municipality of South Huron and 2139740 Ontario Limited c/o John and Linda Wuerth in the Municipality of South Huron in the County of Huron.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:T. Tomes
    Seconded:M. Vaughan

    That the South Huron Council gives first, second and third and final reading to By-Law #25-2017, being a by-law to adopt Policy 01-2017 – Post-Traumatic Stress Disorder Prevention Plan Policy.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:W. DeLuca
    Seconded:T. Oke

    That the South Huron Council gives first, second and third and final reading to By-Law #26-2017, being a by-law to confirm matters addressed at the April 18, 2017 Council meeting.

    Disposition: : Carried
  • Recommendation:
    Motion:
    Moved:D. Frayne
    Seconded:T. Oke

    That South Huron Council hereby adjourns at 8:40 p.m., to meet again on May 1, 2017 at 6:00 p.m. or at the Call of the Chair.

    Disposition: : Carried

Mayor Cole called the meeting to order at 6:00 p.m.

No Item Selected