Corporation of the Municipality of South Huron

Agenda - Regular Council Meeting

Meeting #:
Date:	Monday, October 16, 2017 at 6:00 P.m. - 9:00 P.m.
Location:	Council Chambers - Olde Town Hall

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1.

Meeting Called To Order

Welcome & O Canada

2.

Public Meeting

• Recommendation:

  That South Huron Council adjourn at  6:04 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendment D14-08-2017 for WVRH Holdings Inc.  (Barton)

3.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:

  That South Huron Council approves the Agenda as amended.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

5.1

Jim Lynn - Economic Development Board - Growing Success Presentation

• Recommendation:

  That South Huron Council receives the delegation as presented from the Huron County Economic Development Board.

5.2

Brittany Wise - South Huron Promotional Videos

• Recommendation:

  That South Huron Council receives the delegation as presented by Brittany Wise re South Huron Promotional Videos.

6.

Minutes

6.1

Minutes of the Regular Council Meeting of October 2, 2017

6.2

Minutes of the Court of Revision of October 2, 2017

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting and Court of Revision of October 2, 2017, as printed and circulated.

7.

Councillor Board and Committee Reports

7.1

Upper Thames River Conservation Authority - Minutes of August 22, 2017

7.2

South Huron Police Services Board - Minutes of September 12, 2017

7.3

Municipal Heritage Advisory Committee - Minutes of September 26, 2017

• Recommendation:

  That South Huron Council accept the recommendation of the Municipal Heritage Advisory Committee to approve the proposed wording, as researched by the Committee and approved by the property owner for Historical Sign wording for the Commercial Hotel.

• Recommendation:

  That South Huron Council accept the recommendation of the Municipal Heritage Advisory Committee to consult with the Bissett School property owner regarding the preliminary wording, size and placement of the sign on the property.

• Recommendation:

  That South Huron Council accept the recommendation of the Municipal Heritage Advisory Committee to request staff to prepare the site for placement of the time capsule.

• Recommendation:

  That South Huron Council accept the recommendation of the Municipal Heritage Advisory Committee to direct inclusion of information in the South Huron Hub regarding the Century Farm program and request that owners of farms that qualify since the 2014 recognition, by remaining in the same family for 100 years, submit their information to the Heritage Advisory Committee to have the appropriate research completed for 100 Year Farm Recognition.

• Recommendation:

  That South Huron Council accept the recommendation of the South Huron Heritage Advisory Committee to approve the installation of radio communications equipment, being an antenna on the roof of the building and a small communications box stored inside the building, at the South Huron Municipal Office.

• Recommendation:

  That the minutes of the following committees and/or boards be received as presented to Council:

  • Upper Thames River Conservation Authority - Minutes of August 22, 2017
  • South Huron Police Services Board - Minutes of September 12, 2017;
  • Municipal Heritage Advisory Committee - Minutes of September 26, 2017.

7.4

Proposed Draft 2018 Operating and Capital Budget for Grand Bend Area Sewage Treatment System

• Recommendation:

  That South Huron Council receive the report from D. Giberson, ESD Director RE: Proposed DRAFT 2018 Operating and Capital Budget for Grand Bend Area Sewage Treatment System and provide comments to the Administering Municipality and the Grand Bend Joint Sewage Board.

8.

Staff Reports

8.1

Planning

8.1.1

S. Smith, Huron County Planner re Severance Application B57-2015 (Oakwood)

• Recommendation:

  That South Huron Council recommends to Huron County Council that Consent for file B57-2015 be granted with conditions as set out in the Planner's report dated October 6, 2017.

8.1.2

S. Smith, Huron County Planner re Part Lot Control Exemption (1068775 Ontario Ltd.)

• Recommendation:

  That South Huron Council receives the report from S. Smith, Huron County Planner re: request to exempt Block 11, Plan 22M-11 from Part Lot Control pursuant to Section 50(7) of the Planning Act; and

  That the request be approved and the corresponding by-law be passed with an expiry date of December 18, 2017.

8.2

Financial Services

8.2.1

S. Becker, Financial Services Manager/Treasurer - 2017 Council Expenses as of September 30, 2017

• That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2017 Council Expenses as of September 30, 2017

8.3

Environmental Services

8.4

Transportation Services

8.5

Community Services

8.6

Development Services

8.7

Emergency Services

8.8

Corporate Services

8.8.1

G. Scharback, Corporate Services Manager/Clerk - Schroeder-Powe Municipal Drain 2017 Tender

• That South Huron Council receive the report from G. Scharback, re: Schroeder-Powe Municipal Drain 2017 Tender; and

  That South Huron Council award the tender for construction of the Schroeder-Powe Municipal Drain 2017 Tender to A.G. Hayter Contracting Ltd., in the amount of $43,951.35, including HST.

8.9

Administration

8.9.1

D. Best, Chief Administrative Officer/Deputy Clerk - Follow-up Resolution 391-2017

• That South Huron Council receives the report from D. Best, Chief Administrative Officer/Deputy Clerk re: a follow up on Resolution 391-2017 for information purposes.

   

9.

Deferred Business

10.

Notices of Motion

10.1

Notice of Motion

• Recommendation:

  Whereas the Municipality of South Huron Council has had the opportunity to host an Open House for the Community Hub/Recreation Centre in Exeter; and

  Whereas feedback from the public requesting Council consider incorporating a second ice pad and an indoor pool as part of the Community Hub/Recreation Centre was heard; Therefore

  Be it resolved that a feasibility study to consider incorporation of a second ice pad and indoor pool be undertaken for the planning of future phases to the project; and

  Be it resolved that the Outdoor Pool/Washroom project in Exeter be authorized to proceed to an upset limit of $1.7 million all inclusive; and

  Be it resolved that Administration be authorized to develop a report to provide options to finance the Outdoor Pool/Washroom project at a future Council meeting.

• Recommendation:

  South Huron Council hereby tabled the motion presented by Councillor Hebert to the November 6, 2017 Council meeting. 

10.2

 Notice of Motion

• Recommendation:

  Be it resolved that the CAO contact Ben Lobb MP and Lisa Thompson MPP and invite them to attend a council meeting to share ideas, concerns and provide updates and information on various programs that could be advantageous to the Municipality of South Huron.

11.

Mayor & Councillor Comments and Announcements

12.

Communications

12.1

ROMA - Municipal Conference Delegations Information

12.2

Ministry of Citizenship and Immigration - June Callwood Outstanding Achievement Award

12.3

Ministry of Community Safety and Correctional Services - OPP Billing Model

12.4

OPP Municipal Policing Bureau - 2018 Annual Billing Statement

12.5

Ministry of Environment and Climate Change - Release of Chief Drinking Water Inspector's Annual Report

12.6

Ministry of Seniors Affairs - Seniors Community Grant Program

12.7

South Huron Heritage Advisory Committee letter

12.8

Dashwood Hall Board - Washroom Project

12.9

Jessica's House - Request Noise By-law Exemption

• Recommendation:

  That South Huron Council allows the Jessica's House events for the first annual Jessica's House Music Weekend to be held on the evening of June 22, 2018 to be exempt from Noise By-Law 30-2006 up to 2:00 a.m. on June 23, 2018.

12.10

Bill Dougherty - Intersection, Airport Line and Dashwood Road

12.11

Exeter's Santa Claus Parade - Save the Date

12.12

Supporting Mental Health & Awareness Flyer

12.13

Township of Montague - Support Resolution re Surplus Zoning Severances

12.14

Legion - Remembrance Services

• Recommendation:

  That South Huron Council hereby approve the temporary closure of roads for the route of the annual Legion Remembrance Parade to be held on November 5, 2017 beginning at 9:45 a.m. at the Legion, proceeding to the Cenotaph and proceeding to the Exeter United Church following the Cenotaph Ceremony; and

  That a wreath be purchased for the cenotaph ceremony at a cost of $50.00.

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 59-2017 - Authorize Ontario Infrastructure and Lands Corporation Debenture

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #59 -2017, being a by-law to authorize certain new capital works of the Corporation Of The Municipality Of South Huron (the “municipality”); and

  To authorize the submission of an application to Ontario Infrastructure And Lands Corporation (“OILC”) for financing such capital works; and

  To authorize temporary borrowing from OILC to meet expenditures in connection with such works; and

  To authorize long term borrowing for such works through the issue of debentures to OILC.

15.2

By-Law No. 60-2017 - Zoning By-Law - WVRH Holdings Inc. (Cam Barton)

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #60-2017, being a by-law to amend Zoning By-Law #13-84, of the former Township of Usborne, for lands known as Conc 3 PT Lot 15, Usborne Ward (40507 Huron Street).

15.3

By-Law No. 61-2017 - Part Lot Control Exemption - McLean (1068775 Ontario Ltd)

• Recommendation:

  That South Huron Council gives first and second and third and final reading to By-law #61-2017, being a By-Law to exempt certain lands from Part Lot Control, in Registered Plan 22M-11 being Block 11, Town of Exeter, Municipality of South Huron, County of Huron. 

16.

Confirming By-Law

16.1

By-Law No. 62-2017 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #62-2017, being a by-law to confirm matters addressed at the October 16, 2017 Council meeting.

17.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at 8:56 p.m., to meet again on November 6, 2017 at 6:00 p.m. or at the Call of the Chair.