Corporation of the Municipality of South Huron
Agenda - Regular Council Meeting

Tuesday, September 05, 2017 at 6:00 P.m. - 9:00 P.m.

Council Chambers - Olde Town Hall

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1.

Meeting Called To Order

Welcome & O Canada

2.

Public Meeting

• Recommendation:

  That South Huron Council adjourn at 6:02 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendment D14-07/17 for Bajzat (Boere).

3.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:

  That South Huron Council approves the Agenda as amended.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

5.1

Drainage Act, Meeting to Consider the Engineer's Report - Schroeder-Powe Municipal Drain 2017 

• Recommendation:

  That South Huron Council receives the delegation as prepared and presented by by Mr. W. Dietrich, P. Eng.; and

  That South Huron Council authorizes staff to initiate the tender process, if required, for the new drainage system known as the Schroeder-Powe Municipal Drain 2017, to be considered by Council following the Court of Revision.

6.

Minutes

6.1

Minutes of the Committee of Adjustment Meeting of August 21, 2017

• Recommendation:

  That South Huron Council adopts the minutes of the Committee of Adjustment Meeting of August 21, 2017 as amended.

6.2

Minutes of the Regular Council Meeting of August 21, 2017.

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting of August 21, 2017 as printed and circulated.

7.

Councillor Board and Committee Reports

8.

Staff Reports

8.1

Planning

8.1.1

S. Smith, Huron County Planner re: Severance Application - 2514421 Ontario Inc.  File B15-2017 

• Recommendation:

  That South Huron Council recommends to Huron County Council that Consent for file B15-2017 be granted with conditions as set out in the Planner's report dated September 5, 2017.

8.1.2

S. Smith, Huron County Planner re: Severance Application - Gysbers Farms Limited (Rosser) File B43-2017

• Recommendation:

  That South Huron Council recommends to Huron County Council that Consent for file B43-2017 be granted with conditions as set out in the Planner's report dated September 5, 2017.

8.1.3

S. Smith, Huron County Planner re: Severance Application - John and Betty Anne Christie File B47-2017

• Recommendation:

  That South Huron Council recommends to Huron County Council that Consent for file B47-2017 be granted with conditions as set out in the Planner's report dated September 5, 2017.

8.1.4

S. Smith, Huron County Planner re: Severance Application - Larry and Barbara McCann B52-2017

• Recommendation:

  That South Huron Council recommends to Huron County Council that Consent for file B52-2017 be granted with conditions as set out in the Planner's report dated September 5, 2017.

8.2

Financial Services

8.3

Environmental Services

8.3.1

D. Giberson, Environment Services Director - Tender Results for Exeter Sewage Lagoon Aeration System Replacement

• Recommendation:

  That South Huron Council receive the report from Don Giberson, ESD Director RE: Tender Results for Exeter Sewage Lagoon Aeration System Replacement; and

  That South Huron Council accept the tender received from the low bidder J.M.R. Electric Ltd. and authorize award of a contract for Exeter Sewage Lagoon Aeration System Replacement in the amount of $395,733.01 (including HST).

8.3.2

D. Giberson, Environmental Services Director - 2017 OCIF Top-Up Application Funding

• That South Huron Council receive the report from Don Giberson, ESD Director RE: 2017 OCIF Top-Up Application Funding; and

  That South Huron Council endorses Huron Street East Reconstruction from Edward to East Town Limit as the top priority project for the 2017 Intake of the Ontario Community Infrastructure Fund Top-Up Application Funding program.

   

8.3.3

D. Giberson, Environmental Services Director - Engineering services for Exeter Sewage lagoon Aeration System Replacement

• That South Huron Council receive the report from D. Giberson, ESD Director RE: Engineering services for Exeter Sewage lagoon Aeration System Replacement; and

  That South Huron Council amend the engineering services contract with BM Ross Engineers to add the amount of $57,275 plus HST for professional services related to Exeter Sewage lagoon Aeration System Replacement.

   

8.4

Transportation Services

8.4.1

J. Parr, Transportation Manager - Equipment AVL-GPS RFP Results

• Recommendation:

  That South Huron Council receives the report from Jason Parr, Transportation Services Manager Re: Equipment AVLS-GPS RFP Results; and 

  That South Huron Council accepts the Request for Proposal for supply of 20 Automated Vehicle Location Units, as submitted by provider, GoFleet Corporation in the amount of $22,608.02.

8.5

Community Services

8.6

Development Services

8.7

Emergency Services

8.7.1

A. Baird, Fire Chief - Fire Department Fees and Charges Schedule F

• That South Huron Council receives the report from Andrew Baird, Emergency Services Manager, re: Fire Department Fees and Charges; and

  That South Huron Council authorizes the removal of Emergency Response Service Fee’s for Motor Vehicle Incidents for South Huron residents within the Municipality and the monetary amount be changed for non-residents to reflect the MTO yearly CPI; and

  That Schedule F – Fire and Emergency Services Fees be amended in By-law 34-2015; and

  That the necessary By-law be forwarded to a future Council meeting.

   

8.8

Corporate Services

8.8.1

G. Scharback, Corporate Services Manager/Clerk - Appoint Members to Court of Revision for Schroeder-Powe Municipal Drain

• That South Huron Council receives the report from G. Scharback, Corporate Services Manager/Clerk, re: Appoint Members to Court of Revision; and

  That South Huron Council hereby appoints the following members to the Court of Revision for the Schroeder-Powe Municipal Drain to be held on October 2, 2017 at 5:30 p.m., prior to the regularly scheduled Council meeting:

  • Councillor Tomes
  • Councillor Vaughan
  • Deputy Mayor Frayne; and

   That Councillor Vaughan be appointed Chair.

8.8.2

G. Scharback, Corporate Services Manager/Clerk - Appoint Drainage Engineer – Petition for Drainage Works

• That South Huron Council receives the report from G. Scharback, Corporate Services Manager/Clerk re: Request for Drainage Works; and

  That South Huron Council hereby appoints William J. Dietrich, P. Eng., from Dietrich Engineering Ltd. as the Municipal Drainage Engineer to prepare a report for new drainage works, pursuant to the Drainage Act, 1990, Section 4, for Lot 16, Concession 9 and Lot 17, Concession 8, Usborne Ward.

8.8.3

G. Scharback, Corporate Services Manager/Clerk - Appoint Drainage Engineer – Request for Repair and Improvement

• That South Huron Council receives the report from G. Scharback, Corporate Services Manager/Clerk re: Appoint Drainage Engineer – Request for Repair and Improvement; and

  That South Huron Council hereby appoints William J. Dietrich, P. Eng., from Dietrich Engineering Ltd. as the Municipal Drainage Engineer to prepare a report for the repair and improvement of Branch A of the Allen Municipal Drain.

8.9

Administration

8.9.1

D. Best, CAO - Past Mayors and Councils Event (Canada 150 Celebration)

• That South Huron Council receive the report of D.  Best, Chief Administrative Officer re: Past Mayors and Councils Event /Canada 150 Celebration; and

  That South Huron Council approve the Evening Program as presented. 

   

8.9.2

D. Best, CAO - GBSTF and PS2 Projects Public Information Session Update

• That South Huron Council receives the report from D. Best, Chief Administrative Officer re: GBSTF & PS2 Projects Public information Session.

   

9.

Deferred Business

9.1

Communities in Bloom - Minutes, July 5, 2017 - draft

• Recommendation:

  That the minutes of the Communities in Bloom of July 5, 2017 - draft be received as presented to Council; and

  That South Huron Council accept the recommendation for the South Huron Communities in Bloom Committee and appoint Christian Premont to the Committee.

10.

Notices of Motion

10.1

Notice of Motion

• Recommendation:

  That South Huron Council request that past mayor and council pictures be scanned onto a computer file, and that those pictures presently stored in the basement of the municipal office be given to relatives after scanning.

• Recommendation:

  That staff prepare a one page document containing the mission, vision and value statement and make recommendations to the promotion and posting of the document for the public, staff, Council and Committees.

• Recommendation:

  Moved by D. Frayne

  That South Huron council hereby dissolves the Executive Committee and terminates agenda review meetings.

11.

Mayor & Councillor Comments and Announcements

12.

Communications

12.1

AMO - The Waste-Free Ontario Act

12.2

Huron County - Growing Success Project

12.3

Ontario Heritage Trust - Celebrating Excellence in Heritage Conservation

12.4

Huron Residential Hospice - Moment Matter Campaign

12.5

Bluewater Recycling Association - Board of Directors Meeting Highlights

12.6

Queen of the Furrow Program - Thank you

12.7

Township of Georgian Bay - Resolution Support - Invasive Plant Species

12.8

Township of Oro Medonte - Resolution Support - Ontario's Wildlife Damage Compensation Program

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

   

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 50-2017 - Cost Recovery Grand Bend Sewage Treatment Facility & Pumping Station 2

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #50-2017, being a by-law to impose a sewage works charge to recover the capital cost of the Grand Bend Sewage Treatment Facility and Pumping Station 2 projects.

15.2

By-Law No. 51-2017 - Schroeder-Powe Municipal Drain - Provisional 1st & 2nd reading only

• Recommendation:

  That South Huron Council gives first and second reading to By-law #51-2017, being a by-law to provide for the Schroeder-Powe Municipal Drain 2017 in the Municipality of South Huron (Stephen Ward) - County of Huron.

15.3

By-Law No. 52-2017 - Boundary Road Agreement - West Perth

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #52-2017, being a by-law to authorize an Agreement with the Corporation of the Municipality of West Perth for the maintenance and repair of the boundary road between the Municipality of South Huron and the Municipality of West Perth.

15.4

By-Law No. 53-2017 - Bajzat (Boere) Rezoning

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #53-2017, being a by-law to amend By-Law #012-84, being the Zoning By-Law for the former Township of Stephen for the lands known as Conc B N PT Lot 7 AS RP 22R43; Part 7 Part 18, Stephen Ward, Municipality of South Huron.

16.

Confirming By-Law

16.1

By-Law No. 54-2017 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #54-2017, being a by-law to confirm matters addressed at the September 5, 2017 Regular Council and Public meetings.

17.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at 7:28 p.m., to meet again on September 18, 2017 at 6:00 p.m. or at the Call of the Chair.