Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:	Monday, December 18, 2017 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

Members Present:

• Maureen Cole - Mayor, Council
• Dave Frayne - Deputy Mayor, Council
• Tom Tomes - Councillor - Ward 1, Council
• Marissa Vaughan - Councillor - Ward 1, Council
• Wayne DeLuca - Councillor - Ward 2, Council
• Craig Hebert - Councillor - Ward 2, Council
• Ted Oke - Councillor - Ward 3, Council

Staff Present:

• Dan Best, CAO, Administration
• Genevieve Scharback, Corporate Services Manager/Clerk, Corporate Services/Clerk
• Sandy Becker, Financial Services Manager/Treasurer, Financial Services
• Jo-Anne Fields, Community Services Manager, Community Services
• Sarah Smith, Huron County Planner, Huron County Planning
• Rebekah Msuya-Collison, Deputy Clerk, Corporate Services, Deputy Clerk

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1.

Meeting Called To Order

Mayor Cole called the meeting to order at 6:00 p.m. and wished everyone a healthy, happy holiday season.

2.

Public Meeting

• Recommendation:
  Motion: 523-2017
  Moved: T. Oke
  Seconded: D. Frayne

  That South Huron Council adjourn at 6:02 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendment D14-14-2017 - Gybers Farms Ltd. (Rosser)

  Disposition: : Carried

3.

Amendments to the Agenda, as Distributed and Approved by Council

Item 12.11 - Dashwood Community Centre Advisory Committee communication was moved to  7.5 - Councillor Board and Committee Reports.

• Recommendation:
  Motion: 526-2017
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Council approves the Agenda as amended.

  Disposition: : Carried

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

None.

5.

Delegations

5.1

Cate Melito, Grand Bend Area Community Health Centre - Connected Rural Communities

Ms. Melito reviewed the work of the Health Centre and the area serviced, including the primary and secondary catchment areas.  She requested a letter of support for a grant application by the Grand Bend Area Community Health Centre to the Trillium Foundation for Connected Rural Communities.

The grant will fund identifying barriers, creating an action plan to address any barriers, and creating an asset inventory for existing services and identify gaps in services.

CAO Best advised that Council will receive the information at this meeting and have further discussion on this matter at the January 15, 2018 meeting.

Mayor Cole thanked Ms. Melito for attending.

• Recommendation:
  Motion: 527-2017
  Moved: D. Frayne
  Seconded: T. Oke

  That South Huron Council receives the delegation as presented from Grand Bend Area Community Health Centre by Cate Melito.

  Disposition: : Carried

5.2

Paul Spriet, Grand Bend Motorplex - Sewage Charges

Mr. Spriet requested relief from sewage charges levied in 2017 due to three major water line leaks in the Grand Bend Motorplex facility resulting in a significant amount of water usage; however, it did not go through the sewer system.  He requested a credit on his utility invoice of approximately $5,000.

Mayor Cole thanked Mr. Spriet for attending. CAO Best was directed to prepare a report for Council regarding this matter for the January 15, 2018 Council meeting.

• Recommendation:
  Motion: 528-2017
  Moved: D. Frayne
  Seconded: T. Tomes

  That South Huron Council receives the delegation as presented from Grand Bend Motorplex by Paul Spriet.

  Disposition: : Carried

6.

Minutes

6.1

Minutes of the Regular Council Meeting of December 4, 2017

• Recommendation:
  Motion: 529-2017
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That South Huron Council adopts the minutes of the Regular Council Meeting of December 4, 2017, as printed and circulated.

  Disposition: : Carried

6.2

Minutes of Public Meeting of December 4, 2017

• Recommendation:
  Motion: 530-2017
  Moved: C. Hebert
  Seconded: M. Vaughan

  That South Huron Council adopts the minutes of the Public Council Meeting of December 4, 2017, as printed and circulated.

  Disposition: : Carried

6.3

Minutes of Committee of the Whole of November 28, 2017

• Recommendation:
  Motion: 531-2017
  Moved: D. Frayne
  Seconded: M. Vaughan

  That South Huron Council adopts the minutes of the Committee of the Whole meeting of November 28, 2017, as printed and circulated; and

  That South Huron Council accept the following recommendations from the Committee of the Whole:

  • to approve the Community Grant request of the BIA in the amount of $6,000.00; and
  • to approve the Community Grant request of the Chamber of Commerce in the amount of $ 10,000; and
  • that the Canada Day Committee receive $1,000 and an in-kind contribution of the use of the Community Centre up to $2,000, through the Community Grant Program; and
  • that $250,000 be requested from the Exeter Community Development Fund for the Exeter and District outdoor pool project; and
  • that the amount of $511,000 be taken from the Wind Turbine Reserve to be applied to the Exeter and District outdoor pool project; and
  • that a total amount of $864,000 be debt financed over five years, beginning in 2018, for the Exeter and District outdoor pool; and
  • that the debt costs be recovered through the Wind Turbine Reserve at an upset limit of $200,000 per year, over five years; and
  • that Council authorizes $100,000 for the Feasibility Study for the Community Hub/Recreation Centre project; and
  • that Council moves forward with a Recreation Master Plan and Facility Review, with an amount of $50,000 to be included in the 2018 budget.

   

  Disposition: : Carried

6.4

Minutes of Committee of the Whole of December 11, 2017

• Recommendation:
  Motion: 532-2017
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Council adopts the minutes of the Committee of the Whole Meeting of December 11, 2017, as printed and circulated; and

  That South Huron Council accept the recommendation of the Committee of the Whole to adopt the 2018 Budget as presented.

  Disposition: : Carried

7.

Councillor Board and Committee Reports

7.1

Kirkton-Woodham Community Centre Committee - Minutes of April 10, 2017

7.2

Communities in Bloom - Minutes of November 1, 2017

• Recommendation:
  Motion: 533-2017
  Moved: C. Hebert
  Seconded: D. Frayne

  That South Huron Council accept the recommendation of the South Huron Communities in Bloom launch of the Barn Quilt Trail and dedication of the Mosaic benches to be held the week of Earth day at the Parkette; and

  That the event and date be planned through collaboration with South Huron staff and the Exeter B.I.A.; and

  That the recommendation for the Barn Quilt Trail launch and Mosaic bench dedication be approved by South Huron Council.

  Disposition: : Carried

7.3

Municipal Heritage Advisory Committee - Minutes of November 23, 2017

• Recommendation:
  Motion: 534-2017
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That the minutes of the following committees and/or boards be received as presented to Council:

  • Kirkton-Woodham Community Centre Committee Minutes of April 10, 2017; and
  • Communities in Bloom Minutes of November 1, 2017; and
  • Municipal Heritage Advisory Committee Minutes of November 23, 2017.
  Disposition: : Carried

7.4

Grand Bend Area Joint Sewage Board - 2018 Budget

The Grand Bend Area Joint Sewage Board budget includes an increase of $58,000 over the budget presented to Council in October for the purpose of establishing a reserve fund.  

• Recommendation:
  Motion: 535-2017
  Moved: C. Hebert
  Seconded: M. Vaughan

  That South Huron Council receives the 2018 Budget from the Grand Bend Area Joint Sewage Board; and

  That South Huron Council approve the 2018 Grand Bend Area Joint Sewage Board Budget.

  Disposition: : Defeated

7.5

Dashwood Community Centre Advisory Committee

Council discussed the Dashwood Community Centre Advisory Committee correspondence, noting that this project was approved by Council in 2016 and carried forward to 2017.

• Recommendation:
  Motion: 536-2017
  Moved: D. Frayne
  Seconded: C. Hebert

  That South Huron Council accept the recommendation of the Dashwood Community Centre Advisory Committee that South Huron and Bluewater Council meet as soon as possible to discuss funding of the washroom project.

  Disposition: : Carried
• Recommendation:
  Motion: 537-2017
  Moved: D. Frayne
  Seconded: T. Oke

  That South Huron Council approve the completion of the Dashwood washroom project in 2018.

  Recorded (Voted)	For	Against	Abstain
  M. Cole	X
  D. Frayne	X
  T. Tomes	X
  M. Vaughan	X
  W. DeLuca	X
  C. Hebert	X
  T. Oke	X
  Results	7	0	0

  Disposition: : Carried (7 to 0)
• Recommendation:
  Motion: 538-2017
  Moved: T. Oke
  Seconded: D. Frayne

  That South Huron Council use the Wind Turbine reserve to fund the Dashwood washroom project.

  Disposition: : Carried

8.

Staff Reports

8.1

Planning

8.2

Financial Services

8.2.1

S. Becker, Financial Services Manager/Treasurer - Ontario Regulation 284/09 – 2018 Budget

• Recommendation:
  Motion: 539-2017
  Moved: C. Hebert
  Seconded: M. Vaughan

  That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: Ontario Regulation 284/09 – 2018 Budget

  And that South Huron Council adopts this report which meets the requirements of Regulation 284/09 Budget Matters.

  Disposition: : Carried

8.2.2

S. Becker, Financial Services Manager/Treasurer - 2018 Budget Presentation

Councillor Hebert commended Sandy Becker for her excellent work on the budget.

• Recommendation:
  Motion: 540-2017
  Moved: W. DeLuca
  Seconded: C. Hebert

  That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2018 Budget Presentation.

  Disposition: : Carried

8.3

Environmental Services

8.3.1

D. Giberson, Environmental Services Director - Proposed 2018 Waste Management Fees

• Recommendation:
  Motion: 541-2017
  Moved: C. Hebert
  Seconded: D. Frayne

  That South Huron Council receive the report from D. Giberson, ESD Director RE: Proposed 2018 Waste Management Fees;

  And That South Huron Council authorize the Fees and Charges By-law #34-2015 be amended to increase the 2018 Waste Management Fees by 3.5%.

  Disposition: : Carried

8.4

Transportation Services

8.5

Community Services

8.5.1

J. Fields, Community Services Manager - Dashwood Community Centre Washroom Project update

• Recommendation:
  Motion: 542-2017
  Moved: T. Tomes
  Seconded: D. Frayne

  That South Huron Council receives the report from Jo-Anne Fields, Community Services Manager re: Dashwood Community Centre Washroom Project update.

  Disposition: : Carried

8.6

Development Services

8.7

Emergency Services

8.8

Corporate Services

8.8.1

G. Scharback, Corporate Services Manager/Clerk - Bill 68 – Modernizing Ontario’s Municipal Legislation Act - Requirements and Timelines

• Recommendation:
  Motion: 543-2017
  Moved: T. Oke
  Seconded: M. Vaughan

  That South Huron Council receives the report from G. Scharback, Corporate Services Manager/Clerk re: Bill 68 – Modernizing Ontario’s Municipal Legislation Act - Requirements and Timelines; and

  That Council consider By-Law #76-2017 in the By-Law section of the agenda to amend Procedural By-Law #79-2015 by revising the definition of a meeting and amending Appendix B to incorporate additional closed meeting exceptions.

  Disposition: : Carried
• Recommendation:
  Motion: 544-2017
  Moved: W. DeLuca
  Seconded: C. Hebert

  That South Huron Council direct staff to provide a report at a future council meeting regarding electronic meeting participation.

  Disposition: : Carried

8.9

Administration

8.9.1

D. Best, CAO/Deputy Clerk - Emergency Management Program Update

• Recommendation:
  Motion: 545-2017
  Moved: T. Oke
  Seconded: M. Vaughan

  That the memo of Daniel Best, Chief Administrative Officer dated December 18, 2017 regarding the Emergency Management Program Update be received; and

  That the South Huron Emergency Management Program Committee recommends that Council pass a by-law approving an updated and revised version of the Municipality of South Huron Emergency Response Plan; and

  That the necessary by-law be forwarded to Council for the required three readings.

  Disposition: : Carried

8.9.2

D. Best, CAO/Deputy Clerk - MOU Canada Day Committee

• Recommendation:
  Motion: 546-2017
  Moved: C. Hebert
  Seconded: T. Tomes

  That the report of Dan Best, Chief Administrative Officer dated December 18, 2017 regarding a Memorandum of Understanding with the Canada Day Committee be received;and

  That Council approves the Memorandum of Understanding with the Canada Day Committee as amended; and

  That the necessary by-law be forwarded to Council for the required three readings.

  Disposition: : Carried

8.9.3

D. Best, CAO/Deputy Clerk - Partners for Climate Protection

• Recommendation:
  Motion: 547-2017
  Moved: T. Oke
  Seconded: M. Vaughan

  That South Huron Council receives the report of Dan Best, Chief Administrative Officer regarding the Partners for Climate Protection; and

  That the proposed resolution prepared by the Federation of Canadian Municipalities (FCM) as attached as an Appendix to this report be endorsed; and

  That the Municipality of South Huron communicates to FCM its support and interest in participating in the Partners for Climate Protection (PCP) program.

  Disposition: : Carried

9.

Deferred Business

None.

10.

Notices of Motion

10.1

Notice of Motion

• Recommendation:
  Motion: 548-2017
  Moved: M. Cole
  Seconded: C. Hebert

  That South Huron Council schedule a Committee of the whole meeting on January 8, 2018 at 6:00 p.m. to discuss a work plan for reviewing and updating policies and priorities.

  Disposition: : Defeated

11.

Mayor & Councillor Comments and Announcements

Mayor Cole noted that she attended the Elvis Christmas at the Huron Country Playhouse.  She will keep Council informed regarding the Public Health merger between Huron and Perth Counties, and advised that the South Huron Choir is singing Christmas carols tomorrow.

Deputy Mayor Frayne advised that he attended the Huron Manufacturing Association meeting.

Councillor Tomes noted that the bingo at the Crediton Hall was well attended.

Councillor Oke advised that the Pink in the Rink tournament was a success.

12.

Communications

12.1

Ministry of Environment and Climate Change - Drinking Water Licensing Program 

12.2

Ministry of Finance - Ontario Municipal Partnership Fund - 2018 Municipal Allocations

12.3

Ministry of Transportation - Community Transportation Grant program

12.4

OMAFRA - OCIF - 2017 Revised Allocation Notice

12.5

LAS Natural Gas Program

12.6

Ontario Energy Board Notice - Amalgamation

12.7

Ontario Energy Board Notice - Application for Rates 2019 - 2028

12.8

Ernie Hardeman, MPP Oxford - Continue Exemption re Two-way Radios

12.9

SouthWestern Integrated Fibre Technology (SWIFT)-  Provincial Government's Commitment to Broadband

12.10

Lisa Korab, South Huron Integrity Commissioner - Findings Report

12.11

Jeanette Sears - Alzheimer Society- January Awareness Month Flag

12.12

Recreational Hub Petition

12.13

Lambton Huron Perth Shuttle Service - Schedule

12.14

Jeff Musser, Family Day Committee Chair - Request

CAO Best will provide a report to Council with options to address Mr. Spriet's delegation request, as well as payment options.

• Recommendation:
  Motion: 549-2017
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Council receive the request from the Family Day Committee and approve a $750 grant from the South Huron discretionary Community Grant Fund for event expenses.

  Disposition: : Carried
• Recommendation:
  Motion: 550-2017
  Moved: M. Vaughan
  Seconded: C. Hebert

  That South Huron Council provide the Grand Bend Area Community Health Centre with a letter of support for the Collective Impact Ontario Trillium Foundation grant application.

  Disposition: : Carried

12.15

City of Clarence-Rockland - Resolution re Bill 160

• Recommendation:
  Motion: 551-2017
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council receive communication items not otherwise dealt with.

   

  Disposition: : Carried

13.

Closed Session

• Recommendation:
  Motion: 552-2017
  Moved: T. Oke
  Seconded: T. Tomes

  That South Huron Council proceeds in Closed Session at  8:28 p.m. for the purpose of addressing:

  • personal matters about an identifiable individual, including municipal or local board employees; and
  
  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

  Disposition: : Carried

14.

Report From Closed Session

Council reconvened in open session at 8:41 p.m.  Mayor Cole noted that reports were received for information regarding personal matters and also regarding potential litigation.

15.

By-Laws

15.1

By-Law No. 76 -2017 - Amend Procedural By-Law

• Recommendation:
  Motion: 553-2017
  Moved: C. Hebert
  Seconded: W. DeLuca

  That the South Huron Council gives first, second and third and final reading to By-Law #76 -2017, being a by-law to amend By-Law #79-2015, being a by-law to establish rules of procedure for the meetings of Council, Council Committees and Boards of the Corporation of the Municipality of South Huron.

  Disposition: : Carried

15.2

By-Law No. 77 - 2017 - Zoning By-law - Gybers Farms Ltd (Rosser)

• Recommendation:
  Motion: 554-2017
  Moved: T. Oke
  Seconded: D. Frayne

  That the South Huron Council gives first, second and third and final reading to By-Law #77-2017, being a by-law to amend By-Law #13-84, being the Zoning By-Law for the former Township of Usborne for lands known as Lot 1, Concession 2, Usborne Ward, Municipality of South Huron.

  Disposition: : Carried

15.3

By-Law No. 78 -2017 - Emergency Response Plan

• Recommendation:
  Motion: 555-2017
  Moved: T. Tomes
  Seconded: M. Vaughan

  That the South Huron Council gives first, second and third and final reading to By-Law #78-2017, being a by-law to adopt South Huron Emergency Response Plan.

  Disposition: : Carried

15.4

By-Law No. 79-2017 - Budget 2018

• Recommendation:
  Motion: 556-2017
  Moved: C. Hebert
  Seconded: D. Frayne

  That the South Huron Council gives first, second and third and final reading to By-Law #79-2017, being a by-law to adopt the 2018 Budget for the Municipality of South Huron

  Disposition: : Carried

16.

Confirming By-Law

16.1

By-Law No. 80-2017 – Confirming By-Law

• Recommendation:
  Motion: 557-2017
  Moved: T. Oke
  Seconded: T. Tomes

  That the South Huron Council gives first, second and third and final reading to By-Law #80-2017, being a by-law to confirm matters addressed at the December 18, 2017 Council meeting.

  Disposition: : Carried

17.

Adjournment

• Recommendation:
  Motion: 558-2017
  Moved: D. Frayne
  Seconded: T. Tomes

  That South Huron Council hereby adjourns at 8:44 p.m., to meet again on January 15, 2018 at 6:00 p.m. or at the Call of the Chair.

  Disposition: : Carried