Corporation of the Municipality of South Huron



Revised Agenda - Regular Council Meeting

Meeting #:
Date:	Monday, December 18, 2017 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

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1.

Meeting Called To Order

Welcome & O Canada

2.

Public Meeting

• Recommendation:

  That South Huron Council adjourn at                p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendment D14-14-2017 - Gybers Farms Ltd. (Rosser)

3.

Amendments to the Agenda, as Distributed and Approved by Council

Amendment 1: Item 7.4 added

Amendment 2: Item 8.9.2 added

Amendment 3: Item 8.9.3 added

Amendment 4: Item 12.15 added

• Recommendation:

  That South Huron Council approves the Agenda as amended.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

5.1

Cate Melito, Grand Bend Area Community Health Centre - Connected Rural Communities

• Recommendation:

  That South Huron Council receives the delegation as presented from Grand Bend Area Community Health Centre by Cate Melito.

5.2

Paul Spriet, Grand Bend Motorplex - Sewage Charges

• Recommendation:

  That South Huron Council receives the delegation as presented from Grand Bend Motorplex by Paul Spriet.

6.

Minutes

6.1

Minutes of the Regular Council Meeting of December 4, 2017

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting of December 4, 2017, as printed and circulated.

6.2

Minutes of Public Meeting of December 4, 2017

• Recommendation:

  That South Huron Council adopts the minutes of the Public Council Meeting of December 4, 2017, as printed and circulated.

6.3

Minutes of Committee of the Whole of November 28, 2017

• Recommendation:

  That South Huron Council adopts the minutes of the Committee of the Whole meeting of November 28, 2017, as printed and circulated; and

  That South Huron Council accept the following recommendations from the Committee of the Whole:

  • to approve the Community Grant request of the BIA in the amount of $6,000.00; and
  • to approve the Community Grant request of the Chamber of Commerce in the amount of $ 10,000; and
  • that the Canada Day Committee receive $1,000 and an in-kind contribution of the use of the Community Centre up to $2,000, through the Community Grant Program; and
  • that $250,000 be requested from the Exeter Community Development Fund for the Exeter and District outdoor pool project; and
  • that the amount of $511,000 be taken from the Wind Turbine Reserve to be applied to the Exeter and District outdoor pool project; and
  • that a total amount of $864,000 be debt financed over five years, beginning in 2018, for the Exeter and District outdoor pool; and
  • that the debt costs be recovered through the Wind Turbine Reserve at an upset limit of $200,000 per year, over five years; and
  • that Council authorizes $100,000 for the Feasibility Study for the Community Hub/Recreation Centre project; and
  • that Council moves forward with a Recreation Master Plan and Facility Review, with an amount of $50,000 to be included in the 2018 budget.

   

6.4

Minutes of Committee of the Whole of December 11, 2017

• Recommendation:

  That South Huron Council adopts the minutes of the Committee of the Whole Meeting of December 11, 2017, as printed and circulated; and

  That South Huron Council accept the recommendation of the Committee of the Whole to adopt the 2018 Budget as presented.

7.

Councillor Board and Committee Reports

7.1

Kirkton-Woodham Community Centre Committee - Minutes of April 10, 2017

7.2

Communities in Bloom - Minutes of November 1, 2017

• Recommendation:

  That South Huron Council accept the recommendation of the South Huron Communities in Bloom launch of the Barn Quilt Trail and dedication of the Mosaic benches to be held the week of Earth day at the Parkette; and

  That the event and date be planned through collaboration with South Huron staff and the Exeter B.I.A.; and

  That the recommendation for the Barn Quilt Trail launch and Mosaic bench dedication be approved by South Huron Council.

7.3

Municipal Heritage Advisory Committee - Minutes of November 23, 2017

• Recommendation:

  That the minutes of the following committees and/or boards be received as presented to Council:

  • Kirkton-Woodham Community Centre Committee Minutes of April 10, 2017; and
  • Communities in Bloom Minutes of November 1, 2017; and
  • Municipal Heritage Advisory Committee Minutes of November 23, 2017.

7.4

Grand Bend Area Joint Sewage Board - 2018 Budget

• Recommendation:

  That South Huron Council receives the 2018 Budget from the Grand Bend Area Joint Sewage Board; and

  That South Huron Council approve the 2018 Grand Bend Area Joint Sewage Board Budget.

8.

Staff Reports

8.1

Planning

8.2

Financial Services

8.2.1

S. Becker, Financial Services Manager/Treasurer - Ontario Regulation 284/09 – 2018 Budget

• That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: Ontario Regulation 284/09 – 2018 Budget

  And that South Huron Council adopts this report which meets the requirements of Regulation 284/09 Budget Matters.

8.2.2

S. Becker, Financial Services Manager/Treasurer - 2018 Budget Presentation

• Recommendation:

  That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2018 Budget Presentation.

8.3

Environmental Services

8.3.1

D. Giberson, Environmental Services Director - Proposed 2018 Waste Management Fees

• That South Huron Council receive the report from D. Giberson, ESD Director RE: Proposed 2018 Waste Management Fees;

  And That South Huron Council authorize the Fees and Charges By-law #34-2015 be amended to increase the 2018 Waste Management Fees by 3.5%.

8.4

Transportation Services

8.5

Community Services

8.5.1

J. Fields, Community Services Manager - Dashwood Community Centre Washroom Project update

• That South Huron Council receives the report from Jo-Anne Fields, Community Services Manager re: Dashwood Community Centre Washroom Project update.

8.6

Development Services

8.7

Emergency Services

8.8

Corporate Services

8.8.1

G. Scharback, Corporate Services Manager/Clerk - Bill 68 – Modernizing Ontario’s Municipal Legislation Act - Requirements and Timelines

• Recommendation:

  That South Huron Council receives the report from G. Scharback, Corporate Services Manager/Clerk re: Bill 68 – Modernizing Ontario’s Municipal Legislation Act - Requirements and Timelines; and

  That Council consider By-Law #76-2017 in the By-Law section of the agenda to amend Procedural By-Law #79-2015 by revising the definition of a meeting and amending Appendix B to incorporate additional closed meeting exceptions; and

  That Council provide direction to staff regarding future amendments to the procedural by-law to incorporate electronic meeting participation.

8.9

Administration

8.9.1

D. Best, CAO/Deputy Clerk - Emergency Management Program Update

• That the memo of Daniel Best, Chief Administrative Officer dated December 18, 2017 regarding the Emergency Management Program Update be received; and

  That the South Huron Emergency Management Program Committee recommends that Council pass a bylaw approving an updated and revised version of the Municipality of South Huron Emergency Response Plan; and

  That the necessary bylaw be forwarded to Council for the required three readings.

8.9.2

D. Best, CAO/Deputy Clerk - MOU Canada Day Committee

• That the report of Dan Best, Chief Administrative Officer dated December 18, 2017 regarding a Memorandum of Understanding with the Canada Day Committee be received;and

  That Council approves the Memorandum of Understanding with the Canada Day Committee as presented;and

  That the necessary bylaw be forwarded to Council for the required three readings

8.9.3

D. Best, CAO/Deputy Clerk - Partners for Climate Protection

• That South Huron Council receives the report of Dan Best, Chief Administrative Officer regarding the Partners for Climate Protection; and

  That the proposed resolution prepared by the Federation of Canadian Municipalities (FCM) as attached as an Appendix to this report be endorsed; and

  That the Municipality of South Huron communicates to FCM its support and interest in partcipating in the Partners for Climate Protection (PCP) program.

9.

Deferred Business

10.

Notices of Motion

10.1

Notice of Motion

• Recommendation:

  Moved by M. Cole

  That South Huron Council schedule a Committee of the whole meeting on January 8, 2018 at 6:00 p.m. to discuss a work plan for reviewing and updating policies and priorities.

11.

Mayor & Councillor Comments and Announcements

12.

Communications

12.1

Ministry of Environment and Climate Change - Drinking Water Licensing Program 

12.2

Ministry of Finance - Ontario Municipal Partnership Fund - 2018 Municipal Allocations

12.3

Ministry of Transportation - Community Transportation Grant program

12.4

OMAFRA - OCIF - 2017 Revised Allocation Notice

12.5

LAS Natural Gas Program

12.6

Ontario Energy Board Notice - Amalgamation

12.7

Ontario Energy Board Notice - Application for Rates 2019 - 2028

The entire application is available from the Clerk.

12.8

Ernie Hardeman, MPP Oxford - Continue Exemption re Two-way Radios

12.9

SouthWestern Integrated Fibre Technology (SWIFT)-  Provincial Government's Commitment to Broadband

12.10

Lisa Korab, South Huron Integrity Commissioner - Findings Report

12.11

Dashwood Community Centre Advisory Committee - Request Consideration of Recommendations

• Recommendation:

  That South Huron Council accept the recommendation of the Dashwood Community Centre Advisory Committee that South Huron and Bluewater Council meet as soon as possible to discuss funding of the washroom project; and

  That the recommendation for completion of the Dashwood washroom project in 2018 be approved; and

  That South Huron Council accept the recommendation of the Dashwood Community Centre Advisory Committee that South Huron Council and Bluewater Council use Hydro Reserves from both Municipalities to fund the Ashwood washroom project; and

  That Bluewater Council representative request that Bluewater Council match the South Huron contribution of tax levy money for the project.

   

12.12

Jeanette Sears - Alzheimer Society- January Awareness Month Flag

12.13

Recreational Hub Petition

12.14

Lambton Huron Perth Shuttle Service - Schedule

12.15

Jeff Musser, Family Day Committee Chair - Request

12.16

City of Clarence-Rockland - Resolution re Bill 160

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

   

13.

Closed Session

• Recommendation:

  That South Huron Council proceeds in Closed Session at                 p.m. for the purpose of addressing:

  • personal matters about an identifiable individual, including municipal or local board employees; and
  
  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 76 -2017 - Amend Procedural By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #76 -2017, being a by-law to amend By-Law #79-2015, being a By-Law to establish rules of procedure for the meetings of Council, Council Committees and Boards of the Corporation of the Municipality of South Huron.

15.2

By-Law No. 77 - 2017 - Zoning By-law - Gybers Farms Ltd (Rosser)

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #77-2017, being a by-law to amend By-Law #13-84, being the Zoning By-Law for the former Township of Usborne for lands known as Lot 1, Concession 2, Usborne Ward, Municipality of South Huron.

15.3

By-Law No. 78 -2017 - Emergency Response Plan

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #78-2017, being a by-law to adopt South Huron Emergency Response Plan.

15.4

By-Law No. 79-2017 - Budget 2018

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #79-2017, being a By-Law to adopt the 2018 Budget for the Municipality of South Huron

16.

Confirming By-Law

16.1

By-Law No. 80-2017 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #80-2017, being a by-law to confirm matters addressed at the December 18, 2017 Council meeting.

17.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at ______ p.m., to meet again on January 15, 2018 at 6:00 p.m. or at the Call of the Chair.