Corporation of the Municipality of South Huron

Agenda - Regular Council Meeting

Meeting #:
Date:	Monday, November 06, 2017 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

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1.

Meeting Called To Order

Welcome & O Canada

2.

Public Meeting

• Recommendation:

  That South Huron Council adjourn at                 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendments D14-09-2017 (Miller), D14-10-2017 (Norman Regier Farms Ltd.) and D14-11-2017 (Christie).

3.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:

  That South Huron Council approves the Agenda as presented.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

5.1

Laura O'Rourke, Huron County Health Unit - Huron County Cycling Strategy

• Recommendation:

  That South Huron Council receives the delegation as presented regarding the Huron County Cycling Strategy by Laura O'Rourke, Huron County Health Unit.

6.

Minutes

6.1

Minutes of the Regular Council Meeting of October 16, 2017

6.2

Minutes of the Public Meeting of October 16, 2017

6.3

Minutes of the Committee of the Whole of October 30, 2017

• Recommendation:

  That South Huron Council adopts the minutes of the following meetings:

  • Regular Council Meeting of October 16, 2017;
  • Public Meeting of October 16, 2017;
  • Committee of the Whole Meeting of October 30, 2017.

7.

Councillor Board and Committee Reports

7.1

Ausable Bayfield Conservation Authority Minutes of Board Meeting September 14, 2017 and Budget Meeting October 12, 2017

7.2

Minutes of the Upper Thames River Conservation Authority Board Meeting - September 26, 2017

7.3

Minutes of the Municipal Heritage Advisory Committee Meeting - October 12, 2017

• Recommendation:

  That South Huron accept the recommendation of the Municipal Heritage Advisory Committee to approve the proposed wording for the Bissett School historical plaque, as researched by the Committee and approved by the property owner.

• Recommendation:

  That South Huron Council accept the recommendation of the Municipal Heritage Advisory Committee that the following wording for the South Huron Canada 150 Time Capsule sign be approved;

  To commemorate Canada’s 150^th Birthday this time capsule and its contents have been placed at this site and will be opened in 2067, the year our country celebrates its 200^th birthday.

  A Canada 150 project sponsored by the Municipality of South Huron Heritage Advisory Committee 2017.

• Recommendation:

  That the minutes of the following committees and/or boards be received as presented to Council:

  • Minutes of the Ausable Bayfield Conservation Authority Board Meeting - September 14, 2017 and Budget Committee Meeting - October 12, 2017
  • Minutes of the Upper Thames River Conservation Authority Board Meeting - September 26, 2017
  • Minutes of the Municipal Heritage Advisory Committee - October 12, 2017

7.4

Pool Design and Construction Committee - Report to Council October 6, 2017

• Recommendation:

  That Council receives the report of the Pool Design and Construction Committee; and

  That Council approves the Exeter and District Outdoor Swimming Pool project to proceed; and

  That Council approves NC Aquatics to implement the Myrtha Pool RenovAction solution for the Pool and Mechanical system to an upset limit of $1,200,000 exclusive of HST in accordance with the sole source provisions set out in the Municipality of South Huron Procurement Policy; and

  That Council approves the Request for Proposal (RFP) process for engineering, site plan, design and construction of the Pool House Washrooms/Changerooms as presented to an upset limit of $500,000 exclusive of HST; and

  That a determination of how the project will be funded be finalized at an upcoming 2018 Budget meeting.

   

8.

Staff Reports

8.1

Planning

8.1.1

S. Smith, Huron County Planner re Severance Application B57-2017 Prout (Culbert)

• Recommendation:

  That South Huron Council recommends to Huron County Council that Consent for file B57-2017 be granted with conditions as set out in the Planner's report dated October 26, 2017.

8.1.2

S. Smith, Huron County Planner re Severance Application B67-2017 Turnbull (Hodgins)

• Recommendation:

  That South Huron Council recommends to Huron County Council that Consent for file B67-2017 be granted with conditions as set out in the Planner's report dated October 26, 2017.

8.2

Financial Services

8.2.1

S. Becker, Financial Services Manager/Treasurer - 2017 Capital Project Status Report

• That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2017 Capital Projects Status Report completed as of September 30, 2017 for information only.

8.2.2

S. Becker, Financial Services Manager/Treasurer - Operating Budget Variance Report – Third Quarter

• That South Huron Council receives the report from S.Becker, Financial Services Manager/Treasurer re: Operating Budget Variance Report – Third Quarter for information only.

8.3

Environmental Services

8.3.1

D. Giberson, Environmental Services Director - Results of the Annual DWQMS Management Review

• That South Huron Council receives the report from Don Giberson, ESD Director re: Results of Annual DWQMS Annual Management Review.

8.4

Transportation Services

8.4.1

J. Parr, Transportation Manager - 2017 Winter Sand Tender

• That South Huron Council receives the report from Jason Parr, Transportation Services Manager re: 2017 Winter Sand Tender; and

   

  That South Huron Council accepts the tender for 2017 Winter Sand Tender, as submitted by Bossence and McCann Inc. in the amount of $18,534.82 (including HST).

   

8.4.2

J. Parr, Transportation Manager - 2017 Winter Maintenance Tender

• That South Huron Council receive the report from Jason Parr, Transportation Services Manager, re: 2017 Winter Maintenance Tender.

• Recommendation:

  That South Huron Council awards the Winter Maintenance Tender for the Dashwood area to All Seasons Maintenance & Landscaping for Dashwood streets in the amount of $75 per hour and the Fire Hall parking lot and Fire Hydrants in the amount of $25 per cleaning and the Community Centre parking lot in the amount of $60 per cleaning.

   

   

• Recommendation:

  That South Huron Council awards the Winter Maintenance Tender for the Huron Park, Centralia, and Crediton area to M Worx Inc. for the Huron Park Arena parking lot in the amount of $65 per cleaning and the Fire Hall parking lot in the amount of $48 and the Centralia Community Centre parking lot in the amount of $45 per cleaning and the Crediton Community Centre parking lot in the amount of $70 per cleaning.

   

• Recommendation:

  That South Huron Council awards the Winter Maintenance Tender for the Exeter area to Casey’s Lawn Care for the Exeter Town Hall walkways in the amount of $85 per cleaning and the Town Hall parking lot in the amount of $88 per cleaning and the BIA Parkette parking lot in the amount of $49 per cleaning and the William Street parking lot in the amount of $49 per cleaning and the Lions Youth Centre parking lot in the amount of $40 per cleaning and the Former PUC parking lot in the amount of $39 per cleaning.

8.5

Community Services

8.6

Development Services

8.7

Emergency Services

8.8

Corporate Services

8.9

Administration

8.9.1

M. Goss, Human Resources Coordinator, Assistant to the CAO - Public Member for Design and Construction Committee for the Exeter Pool/Washroom Project

• That South Huron Council accept the recommendation from Administration to appoint Taryn Anstett as the public member for the Exeter Swimming Pool and Washroom Project Design and Construction Committee.

9.

Deferred Business

10.

Notices of Motion

10.1

Notice of Motion

• Recommendation:

  South Huron Council hereby brings forth from the table the Notice of Motion moved by Councillor Hebert at the October 16, 2017 Council meeting. 

• Recommendation:

  Moved by C. Hebert

  Whereas the Municipality of South Huron Council has had the opportunity to host an Open House for the Community Hub/Recreation Centre in Exeter; and

  Whereas feedback from the public requesting Council consider incorporating a second ice pad and an indoor pool as part of the Community Hub/Recreation Centre was heard; Therefore

  Be it resolved that a feasibility study to consider incorporation of a second ice pad and indoor pool be undertaken for the planning of future phases to the project; and

  Be it resolved that the Outdoor Pool/Washroom project in Exeter be authorized to proceed to an upset limit of $1.7 million all inclusive; and

  Be it resolved that Administration be authorized to develop a report to provide options to finance the Outdoor Pool/Washroom project at a future Council meeting.

10.2

Notice of Motion

• Recommendation:

  Moved by: Councillor W. Deluca

  Be it resolved that Jenni Boyles of the Exeter Library be invited to a future council meeting to update council on the activities and events taking place in this venue.

10.3

Notice of Motion

• Recommendation:

  Moved by W. Deluca

  Whereas Planning Consultants Monteith-Brown have recently completed a Recreation and Leisure Services Master Plan for the Town of St. Marys;

  Be it resolved that a copy of the plan be included in the agenda for the next council meeting.

11.

Mayor & Councillor Comments and Announcements

12.

Communications

12.1

Ministry of Energy - AMO 2017 meeting with Minister and Ministry Updates

12.2

Union Gas Limited - 2018 Rates Application

Full application is available from the Clerk

12.3

City of Niagara Falls - Invitation OSUM Conference and Tradeshow

May 2 to 4, 2018

12.4

Bluewater Recycling Association - October 2017 Meeting Highlights

12.5

Huron County Food Bank Distribution Centre - October 2017 Newsletter

12.6

Huron County Historical Society - Brainstorming Session - Wednesday November 15, 2017

12.7

Mark Crawford-Smith - Public Information session comments

12.8

Ron Van Amerongen - Request to Waive Invoice

12.9

Joan Wood - Huron Manufacturing Association 2017 Awards of Excellence Gala

• Recommendation:

  That South Huron Council authorize the following people to attend South Huron's HMA 2017 Awards and Excellence Gala table of 8:

12.10

Brooklyn Hendricks, Huron Princess of the Furrow - Thank You

12.11

The Township of Montague - Proposed Changes to Bill 148

12.12

The Township of North Frontenac - Bill 148 and the Negative Impact on Volunteer Fire Departments  

12.13

Town of Amherstburg - In Support of Concrete Barriers on Highway 401

12.14

Town of Lakeshore - Provincial Flood Insurance Program

12.15

Municipality of Morris-Turnberry - Changes to Tenanted Farm Tax Class Properties

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

   

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law 51-2017 - Schroeder-Powe Municipal Drain - 3rd and final reading

• Recommendation:

  That South Huron Council gives third and final reading to By-law #51-2017, being a by-law to provide for the Schroeder-Powe Municipal Drain 2017 in the Municipality of South Huron (Stephen Ward) - County of Huron.

15.2

By-Law No. 63-2017 - Zoning By-Law - Miller

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #63-2017, being a by-law to amend By-Law #13-1984, being the Zoning By-Law for the former Township of Usborne for lands known as Conc Northeast BDY Lot 24 Lot 25, Usborne Ward, Municipality of South Huron.

   

15.3

By-Law No. 64-2017 - Zoning By-Law - Norm Regier Farms Ltd.

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #64-2017, being a by-law to amend By-Law #12-1984, being the Zoning By-Law for the former Township of Stephen for lands known as Concession 11 Lot 10, Stephen Ward, Municipality of South Huron.

15.4

By-Law No. 65-2017 - Zoning By-Law - Christie

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #65-2017, being a by-law to amend By-Law #13-84, being the Zoning By-Law for the former Township of Usborne for lands known as Part Lots 25 & 26, South Thames Road Concession, Usborne Ward, Municipality of South Huron.

16.

Confirming By-Law

16.1

By-Law No. 66-2017 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #66-2017, being a by-law to confirm matters addressed at the November 6, 2017 Council meeting.

17.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at ______ p.m., to meet again on November 20, 2017 at 6:00 p.m. or at the Call of the Chair.