Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:	Monday, October 01, 2018 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

Members Present:

• Dave Frayne - Deputy Mayor, Council
• Tom Tomes - Councillor - Ward 1, Council
• Marissa Vaughan - Councillor - Ward 1, Council
• Wayne DeLuca - Councillor - Ward 2, Council
• Craig Hebert - Councillor - Ward 2, Council
• Ted Oke - Councillor - Ward 3, Council

Member Regrets:

• Maureen Cole - Mayor, Council

Staff Present:

• Dan Best,Chief Administrative Officer/Deputy Clerk, Administration
• Dave Atthill, Facilities Coordinator, Community Services
• Sarah Smith, Huron County Planner, Huron County Planning
• Rebekah Msuya-Collison, Clerk, Corporate Services, Clerk

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1.

Meeting Called To Order

Fire alarm prior to start of meeting and municipal office was cleared.  Council meeting was delayed until building cleared by South Huron Fire Department.

Chair Frayne Cole called the meeting to order at 6:14 pm. 

2.

Public Meeting

3.

Amendments to the Agenda, as Distributed and Approved by Council

not sure motion movers

• Motion: 449-2018
  Moved: W. DeLuca
  Seconded: T. Oke

  That South Huron Council approves the Agenda as presented.

  Disposition: Carried

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

None

5.

Delegations

5.1

Communities In Bloom - Symposium and Awards in Strathcona County, Alberta

Debbie Mountenay presented Council with the 5 Blooms Bronze for Rural Gardens award to South Huron at the 2018 National/International Symposium and Awards Ceremonies in Strathcona County, Alberta.  She advised that the judges were not only impressed with the South Huron rural gardens but also South Huron's corporate strategic plan especially the green energy piece, the cultural collective and the barn quilt trail.  

She presented the award to Deputy Mayor Frayne and Craig Hebert on behalf of Council.

 

• Motion: 450-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council receives the delegation as presented from the Communities in Bloom Committee by Debbie Mountenay.

  Disposition: Carried

5.2

Mollard Line Ratepayers - Petition

Gary Eagleson presented Council with a copy of his presentation and an updated petition with additional names. 

Council directed the CAO to bring a report that includes an update on the status of the project and whether there is something that can be done within the existing budget that meets the minimum standards under provincial regulations.  CAO Best will follow up directly with Gary Eagleson.

Mr. Allan Hayter presented information with respect to steel culverts.

• Motion: 451-2018
  Moved: T. Tomes
  Seconded: T. Oke

  That South Huron Council receives the delegation as presented from Gary Eagleson.

  Disposition: Carried

6.

Minutes

6.1

Minutes of the Regular Council Meeting of September 17, 2018

• Motion: 452-2018
  Moved: C. Hebert
  Seconded: M. Vaughan

  That South Huron Council adopts the minutes of the Regular Council Meeting of September 17, 2018, as printed and circulated.

  Disposition: Carried

7.

Councillor Board and Committee Reports

7.1

Minutes of Grand Bend Area Sewage Board meeting of April 27, 2018 and Agenda of September 14, 2018

Councillor Oke noted correction to the Board Meeting date on report STB 9-2018 should be corrected to read September 14, 2018 not 2017.  Council requested the Clerk contact Lambton Shores and advise.

Councillor Vaughan highlighted utility costs and flow charges in the budget.

• Motion: 453-2018
  Moved: T. Tomes
  Seconded: C. Hebert

  That the minutes of the Grand Bend Area Sewage Board meeting of April 27, 2018 be received, as amended.

  Disposition: Carried

7.2

Minutes of the Exeter Rodeo Committee meeting of July 9, 2018 and the draft minutes of the September 10, 2018

Council discussed the Rodeo terms of reference which outlines distribution of proceeds from Rodeo to recreation and ultimately that recommendation would have to be approved by Council.

• Motion: 454-2018
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Council accept the recommendation of  Exeter Rodeo Committee to appoint Darcey Cook and Mike Clarke to the Rodeo Committee.

  Disposition: Carried

7.3

Minutes of the  Community Hub/Recreation Project Steering Advisory Committee of August 14, 2018 and draft minutes of September 11, 2018

7.4

Draft Minutes of the South Huron Police Services Board meeting of September 11, 2018

7.5

Draft Minutes of the Kirkton-Woodham Community Pool Committee meeting of September 20, 2018

• Motion: 455-2018
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Council accept the recommendation of the Kirkton Woodham Community Pool Committee and appoint the following officers to the Committee:

  • Jenna Becker, Chair
  • Pam Benoit, Secretary.
  Disposition: Carried

7.6

Upper Thames River Conservation Authority- Agenda and Reports  of September 25, 2018

• Motion: 456-2018
  Moved: W. DeLuca
  Seconded: T. Tomes

  That the minutes of the following committees and/or boards be received as presented to Council:

  • Grand Bend Area Sewage Board minutes of April 27, 2018 
  • Exeter Rodeo Committee minutes of July 9, 2018 and draft minutes of September 10, 2018
  • Community Hub/Recreation Project Steering Advisory Committee minutes of August 14, 2018 and draft minutes of September 11, 2018
  • South Huron Police Services Board draft minutes of September 11, 2018
  • Kirkton-Woodham Community Pool Committee draft minutes of September 20, 2018
  • Reports of Upper Thames River Conservation Authority meeting of September 25, 2018
  Disposition: Carried

8.

Staff Reports

8.1

Planning

8.1.1

S. Smith, Huron County Planner  re: Consent C48-2018 (Coolman)

Planner Smith provided two letters to attach to this presentation.   Council discussed the application and that the Township of Stephen By-Law is referenced as at the present time there are two site specific appeals to the Comprehensive Zoning By-Law.  Ms. Smith advised that the applicants were made aware in the pre-consultation process that the application does not conform to County or local severance policy, and the Planning department could not recommend approval of the application. 

 

• Motion: 457-2018
  Moved: W. DeLuca
  Seconded: C. Hebert

  That South Huron Council recommends to Huron County Council that Consent for file C48-2018 be denied and referred to County Council for decision as set out in the Planner's report dated September 24, 2018.

   

  Disposition: Carried

8.1.1.1

Comments handed out at meeting

8.1.2

S. Smith, Huron County Planner re: Consent C55-2018 (Hardeman/De Groot)

• Motion: 458-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council recommends to Huron County Council that Consent for file C55-2018 be granted with conditions as set out in the Planner's report dated September 24, 2018.

  Disposition: Carried

8.2

Operations and Infrastructure

8.2.1

D. Giberson, Director of Operations and Infrastructure - DWQMS Annual Management Review

• Motion: 459-2018
  Moved: C. Hebert
  Seconded: T. Tomes

  That South Huron Council receives the report from D. Giberson, Director of Operations and Infrastructure re: DWQMS Annual Management Review and that Councillor Vaughan is selected to participate in this review.

  Disposition: Carried

8.3

Financial Services

8.4

Administration

9.

Deferred Business

9.1

Draft Letter to Bob Sharen

• Motion: 460-2018
  Moved: W. DeLuca
  Seconded: C. Hebert

  That South Huron Council approve the letter to Bob Sharen as presented.

  Disposition: Carried

10.

Notices of Motion

10.1

Notice of Motion

• Motion: 461-2018
  Moved: W. DeLuca
  Seconded: T. Tomes

  Moved by Councillor Deluca

  Whereas there have been concerns raised regarding the closure of the Exeter OPP Station; and

  Whereas MPP Lisa Thompson has indicated that a new detachment will be coming to her riding in Clinton; and

  Whereas the municipality of South Huron Council has not been provided the opportunity for dialogue while the process took place;

  Be it resolved that a letter be sent to Lisa Thompson MPP Huron-Bruce, Michael Tibollo, Minister of Community Safety and Correctional Services, Monte McNaughton, Minister of Infrastructure, and the OPP Municipal Policing Bureau for an up to date status report on the future of the Exeter OPP Station.

  Disposition: Carried
• Motion: 462-2018
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That South Huron Council direct CAO  Best to write and send the letter for an up to date status report and submit the letter for information at the next Council meeting.

  Disposition: Carried

11.

Closed Session

12.

Mayor & Councillor Comments and Announcements

12.1

Mayor Cole - FCM Board of Directors Press Release September 17 2018

Councillor Tomes requested a status report for the Dashwood Hall and the meeting with the Office of the Fire Marshall (OFM) .  CAO Best advised that the the tender was extended until Friday at the request of local contractors.  Mr. Best advised that he has two meetings with the OFM and is working towards a phased audit which includes education, training and operations.  He advised that the formal request has been submitted.

Councillor Tomes noted that he observed Mayor Cole's campaign materials on the table at the Mayoral Candidates meeting held in Centralia on September 24, 2018.

Deputy Mayor Frayne updated Council on the Emergency Management exercise held in Clinton  and that this year's excercise was a pandemic with avian influenza.  He mentioned that South Huron has now met the annual requirement for Emergency Management and that South Huron's Emergency Operations Centre are the Carling Room  and Huron Park Fire Hall.

13.

Communications

13.1

Ministry of Municipal Affairs and Housing - Consider Changes to Improve Municipal Governance

13.2

AMO - Bill 31 Reducing the Size of City Council in Toronto

13.3

OPP Municipal Policing Bureau - 2019 Municipal Policing Bill and Budget

13.4

Ontario Energy Board - Notice of New Transportation Rate

13.5

BRA Board Meeting Highlights of the September 20, 2018 meeting

13.6

United Way Perth-Huron - Social Research and Planning Council Community Consultation

13.7

Exeter United Church UCW - Community Grant Status Update

13.8

South Huron Hospital Foundation - Community Grant Status Update

13.9

Christina Riley-Ankers and Brad Ankers - Request - Designation as Potentially Vicious or Vicious Dog

Council discussed the process for designating a dog, liability and what consequences occur with the designation.

 

 

• Motion: 463-2018
  Moved: C. Hebert
  Seconded: T. Tomes

  That South Huron Council refer the request by Christina Riley-Ankers and Brad Ankers to remove the vicious dog designation to South Huron Animal Control Tribunal.

  Disposition: Carried

13.10

Huron County - Resolution - Huron Domestic Assault Review Team (DART)

• Motion: 464-2018
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That South Huron Council receive communication items not otherwise dealt with.

   

  Disposition: Carried

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 81-2018 - Site Plan Agreement - Hamather Motor Products

• Motion: 465-2018
  Moved: T. Tomes
  Seconded: C. Hebert

  That the South Huron Council gives first, second and third and final reading to By-Law #81-2018, being a by-law to authorize the execution of a Site Plan Agreement between the Municipality of South Huron and Hamather Motor Products in the Municipality of South Huron in the County of Huron.

  Disposition: Carried

16.

Confirming By-Law

16.1

By-Law No. 82-2018– Confirming By-Law

• Motion: 466-2018
  Moved: M. Vaughan
  Seconded: W. DeLuca

  That the South Huron Council gives first, second and third and final reading to By-Law #82-2018, being a by-law to confirm matters addressed at the October 1, 2018 Council meeting.

  Disposition: Carried

17.

Adjournment

• Motion: 467-2018
  Moved: C. Hebert
  Seconded: W. DeLuca

  That South Huron Council hereby adjourns at 7:30 p.m., to meet again on October 15, 2018 at 6:00 p.m. or at the Call of the Chair.

  Disposition: Carried