Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers - Olde Town Hall
Members Present:
  • Maureen Cole - Mayor
  • Dave Frayne - Deputy Mayor
  • Tom Tomes - Councillor - Ward 1
  • Marissa Vaughan - Councillor - Ward 1
  • Wayne DeLuca - Councillor - Ward 2
  • Craig Hebert - Councillor - Ward 2
  • Ted Oke - Councillor - Ward 3
Staff Present:
  • Dan Best, CAO
  • Genevieve Scharback, Corporate Services Manager/Clerk
  • Sandy Becker, Financial Services Manager/Treasurer
  • Jo-Anne Fields, Community Services Manager
  • Don Giberson, Environmental Services Director
  • Dwayne McNab, Development Services Manager/CBO
  • Jason Parr, Transportation Services Manager

  • Recommendation:
    Motion:227-2017
    Moved:D. Frayne
    Seconded:M. Vaughan

    That South Huron Council approves the Agenda as presented.

    Disposition: : Carried

​The CAO advised that the Tree Policy will be coming to Council in July for Council's consideration.

  • Recommendation:
    Motion:231-2017
    Moved:T. Tomes
    Seconded:D. Frayne

    That South Huron Council receive the report from Don Giberson, Environmental Services Director Re: Update on Goshen Wind Agreements; and

    That South Huron Council authorize that the $19,108.30 received from Goshen Wind as compensation for damage to the rural gravel roads be recognized in the 2017 Transportation Services Operating budget.

    Disposition: : Carried
  • Recommendation:
    Motion:232-2017
    Moved:W. DeLuca
    Seconded:C. Hebert

    That South Huron Council authorize the establishment of a Tree Replacement Reserve in the amount of $10,000 from funds received from Goshen Wind as compensation for tree removal, subject to a future tree policy.

    Disposition: : Carried

Mayor Cole called the meeting to order at 6:00 p.m.

​None.

  • Recommendation:
    Motion:228-2017
    Moved:W. DeLuca
    Seconded:C. Hebert

    That South Huron Council adopts the minutes of the Regular Council Meeting and the Public Meeting of June 5, 2017, as printed and circulated.

    Disposition: : Carried

​Council directed that no further action be taken regarding the Canada 150 Committee draft terms of reference.

  • Recommendation:
    Motion:229-2017
    Moved:T. Oke
    Seconded:C. Hebert

    That the minutes and reports of the following committees and / or boards be received as presented to Council:

    • BIA Minutes, May 8, 2017
    • Canada 150 Committee - Draft Terms of Reference.
    Disposition: : Carried

​None.

7.
Councillor Board and Committee Reports

8.
Staff Reports

  • Recommendation:
    Motion:230-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2017 Capital Projects Status Report completed as of May 31, 2017.

    Disposition: : Carried

8.2
Environmental Services

  • Recommendation:
    Motion:233-2017
    Moved:W. DeLuca
    Seconded:D. Frayne

    That South Huron Council receive the report from Don Giberson, Environmental Services Director Re: Status of OCIF grant and options for Exeter Sewage Lagoons upgrades; and

    That South Huron Council defer the Exeter Sewage Lagoons sand filters upgrades and proceed with engineering evaluation work for future upgrades to sewage lagoons sand filters and disinfection system; and

    That South Huron Council authorize the Exeter Sewage Lagoons aeration system upgrades proceed to tender; and

    That South Huron Council reallocate $391,250 from the Sewers Capital Replacement Reserve to fund the Exeter Sewage Lagoons aeration system upgrades.

    Disposition: : Carried
  • Recommendation:
    Motion:234-2017
    Moved:D. Frayne
    Seconded:W. DeLuca

    That South Huron Council receive the report from Don Giberson, Environmental Services Director Re: Exeter Water Tower Control Chamber.

    Disposition: : Carried
  • Recommendation:
    Motion:235-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council receive the report from Don Giberson, Environmental Services Director Re: Request for Proposals for Engineering Services; and

    That South Huron Council accepts the proposal received from BM Ross and Associates and authorizes the award of a contract to BM Ross and Associates for professional services associated with the following projects:

    a)Dashwood Rd Watermain (Shipka Line - Bronson Line) in the amount of $20,600.00 plus HST

    b)Shipka Line Watermain (South Road to Kirkton Road) in the amount of $15,500.00 plus HST

    c) Watermain in Easement (Huron & McTaggart Line) in the amount of $10,800.00 plus HST

    d)Rehabilitation of McTaggart Line (Bridge #3038) in the amount of $26,850.00 plus HST.

     

    Disposition: : Carried
  • Recommendation:
    Motion:236-2017
    Moved:W. DeLuca
    Seconded:M. Vaughan

    That South Huron Council accepts the proposal received from GMBluePlan Engineering Limited and authorizes the award of a contract to GMBluePlan Engineering Limited for professional services associated with the following projects:

    a)Huron Street Reconstruction (Edward to Town Limit) in the amount of $41,490.00 plus HST

    b)Engineering review of Exeter Sewage Lagoon Sand Filters in the amount of $36,625.00 plus HST.

    Disposition: : Carried
  • Recommendation:
    Motion:237-2017
    Moved:T. Oke
    Seconded:D. Frayne

    That South Huron Council receives the report from Jo-Anne Fields, Community Services Manager re: Port Blake Beach and Day Park Project Update; and 

    That Staff proceed with Phase 1 of the project in accordance with the Municipality of South Huron Procurement policy; and 

    That after coordinating with key partners a final design be brought back to Council for consideration; and 

    That Council authorize Councillor Vaughan to be available to Administration to act as a resource for the project.

    Disposition: : Carried
  • Recommendation:
    Motion:238-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council receives the report from Jo-Anne Fields, Community Services manager re: Self-propelled Mower Tender Results - SH-17-RS-01; and

    That Council accepts the tender for a Self-propelled Mower, as submitted by Delta Power Equipment, Mitchell, in the amount of $30,254.52 including HST.

    Disposition: : Carried
  • Recommendation:
    Motion:239-2017
    Moved:D. Frayne
    Seconded:W. DeLuca

    That South Huron Council receives the report from G. Scharback, Corporate Services Manager/Clerk re: Bill 68 - Modernizing Ontario's Municipal Legislation Act, 2017.

    Disposition: : Carried
  • Recommendation:
    Motion:240-2017
    Moved:C. Hebert
    Seconded:W. DeLuca

    That South Huron Council hereby cancels the regular council meeting of July 3, 2017; and that the Regular Council meeting be scheduled on July 4, 2017 at 6:00 p.m.

    Disposition: : Carried
  • Recommendation:
    Motion:241-2017
    Moved:T. Oke
    Seconded:C. Hebert

    That a Committee of the Whole Meeting be held for the purpose of finalizing the capital cost recovery for the Grand Bend Sewage Treatment Plant and Pumping Station 2 on July 11, 2017 at 6:00 pm.

    Disposition: : Carried
  • Recommendation:
    Motion:242-2017
    Moved:W. DeLuca
    Seconded:C. Hebert

    That a Committee of the Whole Meeting for the purpose of Escribe software training be scheduled on July 17, 2017 at 4:00 p.m.

     

    Disposition: : Carried
  • Recommendation:
    Motion:243-2017
    Moved:W. DeLuca
    Seconded:C. Hebert

    That a Committee of the Whole Meeting be scheduled for the purpose of review and discussion related to the recreation centre and swimming pool projects on August 9, 2017 at 6:00 p.m.

    Disposition: : Carried
  • Recommendation:
    Motion:244-2017
    Moved:D. Frayne
    Seconded:T. Tomes

    That a Committee of the Whole meeting be scheduled for the purpose of Committee of Adjustment training, including the review of legislation and best practices for the South Huron Committee of Adjustment on July 4, 2017 at 4:00 p.m.

    Disposition: : Carried

Councillor Vaughan noted that she was recognized at this event for being on Council, and that there were 400 to 500 attendees. Concerns were noted regarding the request for a donation for the event being presented to Council as a request from Lisa Thompson, MPP, without clarification that it would be co-hosted by Mayor Cole. It was noted that the program and press release regarding the event were prepared by Lisa Thompson, MPP.

Councillor DeLuca gave notice of the following motion;

In the spirit of transparency, be it resolved that the Treasurer's Department be directed to prepare a list of individual travel expenses incurred by the Mayor and Members of Council; and

That the list include costs of registration for any event attended; and

That this be included in the Council agenda for July 4, 2017; and

That this list be updated for Council on a quarterly basis.

Deputy Mayor Frayne advised that the Ausable Bayfield Conservation Authority is proposing a walking bridge at Morrison Dam on the west side of the spillway to connect the walking trail, with work expected to begin in 2018.

Councillor Vaughan attended the Grand Bend Sewage Treatment Plant Open House and tour last week. She noted that it is a very impressive building and informative tour.

Councillor DeLuca requested that the Executive Committee rotate the Councillor and Alternate position on the Committee as set out in the establishing resolution.

Mayor Cole advised that the Terms of Reference for the Committee would be addressed at the next Council meeting.

Councillor Tomes attended the Grand Bend Sewage Treatment Plan open house and tour last week. He noted that it was well organized with students attending from Grand Bend and Stephen Central Elementary Schools. The tour of the wetlands was particularly well received.

Councillor Oke noted the Firefighter's Breakfast in Exeter, the opening of the Farmer's Market and the Exeter on Sale events were very successful and brought visitors to the community. He congratulated all those that took part in organizing these events.

Councillor Hebert also noted that the Farmer's Market had an outstanding start to their season with a very successful event.

Mayor Cole provided a report on the Federation of Canadian Municipalities (FCM) conference that she attended. She reviewed the opening ceremonies as well as many of the sessions, noting that the theme was rural and urban coming together. Issues addressed in sessions included transportation, women in municipal affairs, reconciliation with Indigenous people, high speed internet access and opioid issues. She reviewed current and upcoming funding opportunities for municipalities.

Mayor Cole requested that the South Huron Community Choir youtube video be included on the agenda and available to view at the next Council meeting.

Mayor Cole attended the Frank Cowan Risk Management session and noted that she will provide education for Council at the next meeting.  She  participated in making clay bowls for fundraisers, as well as the Ontario Association of Committees of Adjustment Conference.  She also attended the Huron County Playhouse, and has forwarded a request for funding to the CAO.

The Sustainable Huron Committee is investigating options to improve the standard of living in Huron County and will be looking into transportation options.

Mayor Cole brought greetings from South Huron to the Better Together Ride Program.

The next Drug Awareness Task Force meeting will be next week and the Mayor will speak to seniors on June 26 and 27 about Canada 150.

The Bach Festival and Warden's golf tournament will be in July.

Mayor Cole stated that Council needs to be cognicent of the Code of Conduct.

 

  • Recommendation:
    Motion:245-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That Council authorize the following delegations for AMO;

    • Ministry of Infrastructure;
    • Ministry of the Environment and Climate Change;
    • Ministry of Tourism, Culture and Sport;
    • Ministry of Agriculture, Food and Rural Affairs.
    Disposition: : Carried

The CAO will bring forward a report on the changes to legislation related to asset management.

  • Recommendation:
    Motion:246-2017
    Moved:D. Frayne
    Seconded:M. Vaughan

    That the Municipality of South Huron present to the next Council meeting a motion to support the resolution of the Municipality of Brockton opposing amendments to the Conservation Authorities Act.

    Disposition: : Carried
  • Recommendation:
    Motion:247-2017
    Moved:T. Oke
    Seconded:C. Hebert

    That South Huron Council receive communication items not otherwise dealt with.

    Disposition: : Carried

 None.

  • Recommendation:
    Motion:248-2017
    Moved:C. Hebert
    Seconded:T. Tomes

    That the South Huron Council gives first, second and third and final reading to By-Law #36-2017, being a by-law to appoint a Community Emergency Management Coordinator.

    Disposition: : Carried
  • Recommendation:
    Motion:249-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That the South Huron Council gives first, second and third and final reading to By-Law #37-2017, being a by-law to appoint members to the Corporation of the Municipality of South Huron Emergency Management Committee Program Committee.

    Disposition: : Carried
  • Recommendation:
    Motion:250-2017
    Moved:T. Oke
    Seconded:M. Vaughan

    That the South Huron Council gives first and second reading to By-Law #38-2017, being a by-law to authorize entering into an Agreement with Simply Voting Inc. for the provision of an Internet and Telephone Voting System for the 2018 Municipal Election

    Disposition: : Carried
  • Recommendation:
    Motion:251-2017
    Moved:W. DeLuca
    Seconded:T. Tomes

    That the South Huron Council gives first, second and third and final reading to By-Law #39-2017, being a by-law to confirm matters addressed at the June 19, 2017 Regular Council meeting.

    Disposition: : Carried
  • Recommendation:
    Motion:252-2017
    Moved:D. Frayne
    Seconded:C. Hebert

    That South Huron Council hereby adjourns at 8:38 p.m., to meet again on July 4 , 2017 at 6:00 p.m. or at the Call of the Chair.

    Disposition: : Carried