Corporation of the Municipality of South Huron

Agenda - Regular Council Meeting

Meeting #:
Date:	Monday, June 19, 2017 at 6:00 P.m. - 9:00 P.m.
Location:	Council Chambers - Olde Town Hall

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1.

Meeting Called To Order

Welcome & O Canada

2.

Public Meeting

3.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:

  That South Huron Council approves the Agenda as presented.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

None

6.

Minutes

6.1

Minutes of the Regular Council Meeting of June 5, 2017

6.2

Minutes of the Public Meeting of June 5, 2017

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting and the Public Meeting of June 5, 2017, as printed and circulated.

7.

Councillor Board and Committee Reports

7.1

BIA Minutes - May 8, 2017

7.2

Canada 150 Committee of Council - Draft Terms of Reference

• Recommendation:

  That the minutes and reports of the following committees and / or boards be received as presented to Council:

  • BIA Minutes, May 8, 2017
  • Canada 150 Committee - Draft Terms of Reference.

8.

Staff Reports

8.1

Financial Services

8.1.1

2017 Capital Projects Status Report

• Recommendation:

  That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2017 Capital Projects Status Report completed as of May 31, 2017.

8.2

Environmental Services

8.2.1

Update on Goshen Wind Agreement

• Recommendation:

  That South Huron Council receive the report from Don Giberson, Environmental Services Director Re: Update on Goshen Wind Agreements; and

  That South Huron Council authorize that the $19,108.30 received from Goshen Wind as compensation for damage to the rural gravel roads be recognized in the 2017 Transportation Services Operating budget.

• Recommendation:

  That South Huron Council authorize the establishment of a Tree Replacement Reserve in the amount of $10,000 from funds received from Goshen Wind as compensation for tree removal, subject to a future tree policy.

8.2.2

Status of OCIF Grant and options for Exeter Sewage Lagoons upgrades

• Recommendation:

  That South Huron Council receive the report from Don Giberson, Environmental Services Director Re: Status of OCIF grant and options for Exeter Sewage Lagoons upgrades; and

  That South Huron Council defer the Exeter Sewage Lagoons sand filters upgrades and proceed with engineering evaluation work for future upgrades to sewage lagoons sand filters and disinfection system; and

  That South Huron Council authorize the Exeter Sewage Lagoons aeration system upgrades proceed to tender; and

  That South Huron Council reallocate $391,250 from the Sewers Capital Replacement Reserve to fund the Exeter Sewage Lagoons aeration system upgrades.

8.2.3

Exeter Water Tower Control Chamber

• Recommendation:

  That South Huron Council receive the report from Don Giberson, Environmental Services Director Re: Exeter Water Tower Control Chamber.

8.2.4

2017 Request for Proposals for Engineering Services

• Recommendation:

  That South Huron Council receive the report from Don Giberson, Environmental Services Director Re: Request for Proposals for Engineering Services; and

  That South Huron Council accepts the proposal received from BM Ross and Associates and authorizes the award of a contract to BM Ross and Associates for professional services associated with the following projects:

  a)Dashwood Rd Watermain (Shipka Line - Bronson Line) in the amount of $20,600.00 plus HST

  b)Shipka Line Watermain (South Road to Kirkton Road) in the amount of $15,500.00 plus HST

  c) Watermain in Easement (Huron & McTaggart Line) in the amount of $10,800.00 plus HST

  d)Rehabilitation of McTaggart Line (Bridge #3038) in the amount of $26,850.00 plus HST.

   

• Recommendation:

  That South Huron Council accepts the proposal received from GMBluePlan Engineering Limited and authorizes the award of a contract to GMBluePlan Engineering Limited for professional services associated with the following projects:

  a)Huron Street Reconstruction (Edward to Town Limit) in the amount of $41,490.00 plus HST

  b)Engineering review of Exeter Sewage Lagoon Sand Filters in the amount of $36,625.00 plus HST.

8.3

Community Services

8.3.1

Port Blake Day Park Project Update

• Recommendation:

  That South Huron Council receives the report from Jo-Anne Fields, Community Services Manager re: Port Blake Beach and Day Park Project Update; and 

  That Staff proceed with Phase 1 of the project in accordance with the Municipality of South Huron Procurement policy; and 

  That after coordinating with key partners a final design be brought back to Council for consideration; and 

  That Council authorize Councillor Vaughan to be available to Administration to act as a resource for the project.

8.3.2

Self-propelled Lawn Mower Tender Results

• Recommendation:

  That South Huron Council receives the report from Jo-Anne Fields, Community Services manager re: Self-propelled Mower Tender Results - SH-17-RS-01; and

  That Council accepts the tender for a Self-propelled Mower, as submitted by Delta Power Equipment, Mitchell, in the amount of $30,254.52 including HST.

8.4

Corporate Services

8.4.1

Bill 68 - Modernizing Ontario's Municipal Legislation Act, 2017

• Recommendation:

  That South Huron Council receives the report from G. Scharback, Corporate Services Manager/Clerk re: Bill 68 - Modernizing Ontario's Municipal Legislation Act, 2017.

8.5

Administration

8.5.1

Meeting Dates - July 3 Council, Committee of the Whole Meetings

• Recommendation:

  That South Huron Council hereby cancels the regular council meeting of July 3, 2017; and that the Regular Council meeting be scheduled on July 4, 2017 at 6:00 p.m.

• Recommendation:

  That a Committee of the Whole Meeting be held for the purpose of finalizing the capital cost recovery for the Grand Bend Sewage Treatment Plant and Pumping Station 2 on July 11, 2017 at 6:00 pm.

• Recommendation:

  That a Committee of the Whole Meeting for the purpose of Escribe software training be scheduled on July 17, 2017 at 4:00 p.m.

   

• Recommendation:

  That a Committee of the Whole Meeting be scheduled for the purpose of review and discussion related to the recreation centre and swimming pool projects on August 9, 2017 at 6:00 p.m.

• Recommendation:

  That a Committee of the Whole meeting be scheduled for the purpose of Committee of Adjustment training, including the review of legislation and best practices for the South Huron Committee of Adjustment on July 4, 2017 at 4:00 p.m.

9.

Deferred Business

9.1

Lisa Thompson MPP - Remarkable Assembly of Huron County Women event

10.

Notices of Motion

11.

Mayor & Councillor Comments and Announcements

• Recommendation:

  That Council authorize the following delegations for AMO;

  • Ministry of Infrastructure;
  • Ministry of the Environment and Climate Change;
  • Ministry of Tourism, Culture and Sport;
  • Ministry of Agriculture, Food and Rural Affairs.

12.

Communications

12.1

Ministry of Citizenship and Immigration - Ontario Medal for Good Citizenship

12.2

Ministry of Municipal Affairs - Bill 68 Royal Assent

12.3

The College of Physicians and Surgeons of Ontario - Nominate an Outstanding Ontario Physician

12.4

South West LHIN - Board of Directors Recruitment

12.5

AMO Communications - AMO Board Matters for Immediate Focus

12.6

Municipality of Brockton - Support Resolution to oppose Amendment to the Conservation Authorities Act

• Recommendation:

  That the Municipality of South Huron present to the next Council meeting a motion to support the resolution of the Municipality of Brockton opposing amendments to the Conservation Authorities Act.

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 36-2017 - Appoint a Community Emergency Management Coordinator

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #36-2017, being a by-law to appoint a Community Emergency Management Coordinator.

15.2

By-law No. 37-2017 - Appoint Members to the Corporation of the Municipality of South Huron Emergency Management Program Committee

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #37-2017, being a by-law to appoint members to the Corporation of the Municipality of South Huron Emergency Management Committee Program Committee.

15.3

By-Law No. 38-2017  - Agreement-Simply Voting - 2018 Election Services

• Recommendation:

  That the South Huron Council gives first and second reading to By-Law #38-2017, being a by-law to authorize entering into an Agreement with Simply Voting Inc. for the provision of an Internet and Telephone Voting System for the 2018 Municipal Election

16.

Confirming By-Law

16.1

By-Law No. 39-2017 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #39-2017, being a by-law to confirm matters addressed at the June 19, 2017 Regular Council meeting.

17.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at 8:38 p.m., to meet again on July 4 , 2017 at 6:00 p.m. or at the Call of the Chair.