Corporation of the Municipality of South Huron
Revised Agenda - Regular Council Meeting

The following meeting will be video recorded. A copy of the recording from the meeting will be available upon request, by contacting the Municipal Clerk at [e-mail].

Monday, December 06, 2021 at 6:00 P.m. - 7:00 P.m.

Hybrid Meeting - South Huron Council Chambers

Accessibility of Documents:

Documents are available in alternate formats upon request.  If you require an accessible format or communication support, please contact the Clerk's Department at 519-235 -0310 or by email at [e-mail]  to discuss how best we can meet your needs.

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1.

Meeting Called To Order

Welcome & O Canada & Land Acknowledgment 

2.

Amendments to the Agenda, as Distributed and Approved by Council

Addition of Items: Staff Reports 7.2.1, 7.2.2, 7.4.4, 7.4.5 and 7.4.6

• Recommendation:

  That South Huron Council approves the Agenda as amended.

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

4.

Delegations

4.1

Ausable Bayfield Conservation Authority - Brian Horner - draft 2022 budget and 5 year forecast

• Recommendation:

  That South Huron Council receives the delegation re Ausable Bayfield Conservation Authority draft 2022 budget and 5 year forecast as presented by Brian Horner.

5.

Minutes

5.1

Minutes of the Regular Council Meeting of November 15, 2021

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting of November 15, 2021, as printed and circulated.

6.

Councillor Board and Committee Reports

6.1

Committee of the Whole - November 10, 2021 meeting minutes

• Recommendation:

  That the minutes of the Committee of the Whole November 10, 2021 be received as presented to Council; and

  That South Huron Council receives the recommendations from the Committee of the Whole as follows:

  • to move towards or permanently close the Huron Park (Fire) Station; and,
  • that a Fire Service Sub-Committee be established to work with the Fire Chief and that a terms of reference be established to assess and identify options and how best to treat each priority risk and the resources needed and make recommendations.

6.2

Committee of the Whole - Budget - November 22, 2021 meeting minutes

6.3

Upper Thames River Conservation Authority - November 23, 2021 Board of Directors Meeting Agenda Package

Link to Agenda Package

• Recommendation:

  ​That the minutes of the following committees and/or boards be received as presented to Council:

  •  Committee of the Whole - Budget minutes of  November 22, 2021
  • Upper Thames River Conservation Authority - Agenda Package of November 23, 2021

6.4

Grand Bend and Area Joint Sewage Board - November 25, 2021 Agenda Package

6.4.1

Grand Bend and Area Joint Sewage Board -  2022 Final Budget

• Recommendation:

  That South Huron Council receives the Grand Bend and Area Joint Sewage Board November 25, 2021 Agenda package and 2022 final budget; and

  That South Huron Council approves the Grand Bend and Area Joint Sewage Board 2022 Budget as presented and circulated.

7.

Staff Reports

7.1

Planning

7.1.1

Vanessa Culbert, Planning Coordinator -  2022-2026 Planning Fees

• Recommendation:

  That South Huron Council receives the report of V. Culbert, Planning Coordinator and R. Msuya-Collison, Clerk/Director of Legislative Services re 2022-2026 Planning Fees; and

  That South Huron Council authorize the Fees and Charges By-law #34-2015 be amended to increase the current 2022-2026 Planning Fees effective January 1, 2022; and

  That the necessary by-law be forwarded to Council for the required three readings.

7.1.2

Vanessa Culbert, Planning Coordinator - Road Naming - Buckingham Estates Subdivision

• Recommendation:

  That South Huron Council receive the report re Buckingham Estates Development – Road Naming By-law; and

  That Council approve the road names for the Buckingham Estates Developments in Exeter be named Triebner Street, Greene Street, Strang Street and Church Street; and

  That the necessary by-law be forwarded to Council for the required three readings.

7.2

Fire and Community Services

7.2.1

Jeremy Becker, Director of Fire and Community Services - Fire Services Advisory Committee Terms of Reference

• Recommendation:

  That the report of J. Becker, Director of Fire and Community Services regarding the Fire Services Committee Terms of Reference be received; and

  That the Fire Services Committee Terms of Reference be approved

  That South Huron Council appoint the following members to the Fire Services Committee to ensure representation from the three wards:

7.2.2

Jeremy Becker, Director of Fire and Community Services - 2021 Pool Report

• Recommendation:

  That Council receives the report of Jeremy Becker, Director of Fire & Community Services regarding the Outdoor Pool Program and Next Steps; and

  That this item be added to the upcoming Joint Council meeting with Perth South.

7.3

Operations, Infrastructure and Development

7.3.1

Don Giberson, Director of Infrastructure and Development and Shawn Young, Manager of Environmental Services - Tender Results for Landfill Security Upgrades

• Recommendation:

  That South Huron Council receive the report from Don Giberson, Director of Infrastructure and Development and Shawn Young, Manager of Environmental Services RE: Tender Results for Landfill Security Upgrades.

7.3.2

Don Giberson, Director of Infrastructure and Development and Shawn Young, Manager of Environmental Services - Results of Annual DWQMS Annual Management Review

• Recommendation:

  That South Huron Council receives the report from Don Giberson, Director of infrastructure and Development and Shawn Young, Manager of Environmental Services Re: Results of Annual DWQMS Annual Management Review.

7.3.3

Don Giberson, Director of Infrastructure and Development and Shawn Young, Manager of Environmental Services - Results of 2021 DWQMS Internal Audit

• Recommendation:

  That South Huron Council receives the report from Don Giberson, Director of infrastructure and Development and Shawn Young, Manager of Environmental Services Re: Results of 2021 DWQMS Internal Audit.

7.3.4

Don Giberson, Director of Infrastructure and Development and Shawn Young, Manager of Environmental Services - Ministry of the Environment, Conservation and Parks 2021 Drinking Water System

• Recommendation:

  That South Huron Council receive the report from Don Giberson, Director of Infrastructure and Development and Shawn Young, Manager of Environmental Services RE: Ministry of the Environment, Conservation and Parks 2021 Inspection Report South Huron Water Distribution System.

7.3.5

Don Giberson, Director of Infrastructure and Development - Tender for Lease of Surplus Farmland at Weber Pit and closed Stephen Landfill Site

• Recommendation:

  That South Huron Council receive the report from Don Giberson, Director of Infrastructure and Development re: Tender for Lease of Surplus Farmland at Weber Pit and closed Stephen Landfill Site; AND

  That South Huron Council accept the tender received from the high bidder, Ryan Van Mittenburg, in the amount of $420.00 per acre (plus HST) and authorize the Mayor and Clerk to execute a farmland lease agreement for 44 acres of surplus farmable land at the Weber Pit property; AND

  That South Huron Council accept the tender received from the high bidder, Limerick Acres 2015 Ltd, in the amount of $455.00 per acre (plus HST) and authorize the Mayor and Clerk to execute a farmland lease agreement for 17 acres of surplus farmable land at the closed Stephen Landfill Site property.

7.3.6

Don Giberson, Director of Infrastructure and Development and Shane Timmermans, Manager of Transportation Services -Traffic Calming Pilot Project on Huron Street West

• Recommendation:

  That South Huron Council receive the report from Don Giberson, Director of Infrastructure and Development and Shane Timmermans, Manager of Transportation Services RE: Traffic Calming Pilot Project on Huron Street West.

  That South Huron Council delay the commencement of the traffic calming pilot project on Huron Street West until April 1, 2022 and continue the pilot project until October 1, 2022.

7.4

General Government Services

7.4.1

Sandy Becker, Director of Financial Services - 2021 Carry over projects

• Recommendation:

  That South Huron Council Receives the report from S. Becker, Director Financial Services/Treasurer re: 2021 Carry Over Projects;

  And that South Huron Council authorizes that the following list of 2021 approved projects be carried forward to the 2022 fiscal year for completion and that the balance of the 2021 budget allowances for each of the respective projects be carried forward to the 2022 fiscal year;

  1. Overhead door replacement – Exeter Fire Station
  2. Boiler & Roof replacement – Huron Park Fire Station
  3. Port Blake Revitalization
  4. SHRC Tennis Courts
  5. Roof replacement – Lawn Bowling
  6. Centralia Community Centre Demolition
  7. Centralia Community Centre Park Amenities
  8. Exeter Pool Seating and Shade
  9. Employee group evaluation, pay equity and compensation review
  10. Replace Tandem Plow #67
  11. Parr Line Resurfacing-County Rd 83 to Crediton Rd
  12. Plugtown Line Resurfacing-County Rd 83 to Kirkton Rd
  13. Replace Tractor #058
  14. Water and Wastewater Master Plan
  15. SCADA System Upgrades – Phase 2
  16. Sewage Lagoon Filter Building (engineering)
  17. Sewage Lagoon UV Disinfection System
  18. Huron Park Sewage Pumping Station Upgrades (engineering)
  19. Grand Bend Sewer Trunk Phase 1-PS2 to Indian Rd
  20. Landfill Site Security Improvements

       

7.4.2

Julia Roberts, Deputy Treasurer and Sandy Becker, Director of Financial Services - RFP Results - External Audit Services

• Recommendation:

  That South Huron Council receives the report from J. Roberts, Deputy Treasurer and S. Becker, Director of Financial Services/Treasurer regarding the RFP Results – External Audit Services; and

  That South Huron Council appoints Seebach & Company as external auditors for the Municipality of South Huron for the years 2022 to 2026.

7.4.3

Justin Finkbeiner, Human Resources Officer - RFP Results: Employee Group, Evaluation, Pay Equity and Compensation Review

• Recommendation:

  That South Huron Council receives the report from J. Finkbeiner, Human Resources Officer regarding the RFP Results: Employee Group, Evaluation, Pay Equity and Compensation Review; and

  That South Huron Councial accepts the proposal of Pesce & Associates: Human Resources Consultants for the delivery for an Employee Group, Evaluation, Pay Equity and Compensation Review in the amount of $40,600.00 plus HST.

7.4.4

Dan Best, Chief Administrative Officer - Perth South and South Huron Surplus Property

• Recommendation:

  That the memo of D. Best, Chief Administrative Officer dated December 6, 2021 regarding a surplus property in Perth South jointly owned by South Huron and Perth South be received; and

  That this topic be added to the agenda of the upcoming Joint Municipal Council meeting.

7.4.5

Dan Best, Chief Administrative Officer - Revised Agreement Between South Huron and Perth South for the Kirkton-Woodham Community Centre

• Recommendation:

  That the memo of D. Best, Chief Administrative Officer dated December 6, 2021 regarding the need for an updated agreement between South Huron and Perth South regarding the Kirkton-Woodham Community Centre be received; and

  That Council approve the framework of a revised legal agreement to be solely between the two municipalities; and

  That the role of KWCC Hall Board be defined through agreed upon Terms of Reference; and

  That the Council representatives from both municipalities work with Staff in the development of the aforementioned Terms of Reference and revised Legal Agreement; and

  That this topic be added to the agenda of the upcoming Joint Municipal Council meeting.

7.4.6

Dan Best, Chief Administrative Officer - Legal Agreements for South Huron and Perth South Jointly Owned Facilities

• Recommendation:

  That the memo of D. Best, Chief Administrative Officer dated December 6, 2021 regarding the need for an updated agreement between South Huron and Perth South regarding te Kirkton-Woodham Pool be received; and

  That Council approve the framework of a revised legal agreement to be solely between the two municipalities; and

  That the role of Committee be defined through agreed upon Terms of Reference; and

  That the Council representatives from both municipalities work with Staff in the development of the aforementioned Terms of Reference and revised Legal Agreement; and

  That this topic be added to the agenda of the upcoming Joint Municipal Council meeting.

8.

Deferred Business

9.

Notices of Motion

10.

Mayor & Councillor Comments and Announcements

11.

Communications

11.1

Bluewater Recycling Association - November 18, 2021 Board of Directors Meeting Notes

11.2

Accessibility Review Committee - Response - Inquiry Main Street North (Highway 4) and Thames Road East (County Road 83)

Resolution 325-2021 September 7, 2021 meeting

11.3

Huron Domestic Assault Review Team - Campaign - 16 Days of Activism Against Gender Based Violence

11.4

Huron County - Notice of Decision -  Plan of Subdivision 40T20006 - Tridon Properties Ltd.

11.5

Huron County - Notice of Decision - Official Plan Amendment 19 - Tridon Properties Ltd.

11.6

City of Vaughan -  Report - Traffic Study Progress 

11.7

Resolutions re MPAC Assessment

11.7.1

Township of Plympton-Wyoming - Resolution - Letter of Support -  Reconsider Decision to Postpone Property Assessment Updates

11.7.2

Township of Amaranth - Resolution - Letter of Support - Reconsider Decision to Postpone Property Assessment Updates

11.7.3

Village of Thornloe - Resolution - Direct MPAC to Reconsider Decision to Postpone Property Assessment Updates

11.8

Resolutions re Funding for Rural Municipal Infrastructure Projects

11.8.1

Township of Wainfleet - Resolution - Funding for Rural Municipal Infrastructure

11.8.2

Northumberland County - Resolution - Funding for Rural Municipal Infrastructure Projects

11.8.3

Township of Amaranth - Resolution - Bridge and Culvert Replacements

11.8.4

Lake of Bays - Resolution - Bridge and Culvert Replacements

11.9

Chatham-Kent- Resolution - Huron County Homelessness Task Force

11.10

Town of LaSalle - Resolution - COVID-19 Testing Requirements at Borders

11.11

Lake of Bays - Resolution - COVID-19 Funding Request

11.12

City of Kitchener - Resolution - Liquor Licence Sales and Patio Extensions

11.13

Town of Georgina - Resolution- Lack of Recycling Options for agricultural and marine wrap and twine

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

12.

Closed Session

13.

Report From Closed Session

14.

By-Laws

14.1

By-Law No. 72-2021 - Zoning Bylaw Amendment - Tridon

3rd and final

• Recommendation:

  That the South Huron Council gives third and final reading to By-Law #72-2021, being a by-law to amend By-Law # 69-2018 of the Municipality of South Huron for lands described as Part Lots 2-4, Lake Road East Concession, Stephen Ward, Municipality of South Huron.

14.2

By-Law No. 82-2021 - Cemetery Service Fees and Charges

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #82-2021, being a By-law to establish the Fees for services for the Exeter Public Cemetery.

15.

Confirming By-Law

15.1

By-Law No. 83-2021 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #83-2021, being a by-law to confirm matters addressed at the December 6, 2021 Council meeting.

16.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at ______ p.m., to meet again on December 15, 2021 at 6:00 p.m. or at the Call of the Chair.