Corporation of the Municipality of South Huron



Revised Agenda - Regular Council Meeting

Meeting #:
Date:	Monday, December 17, 2018 at 6:00 P.m. - 8:00 P.m.
Location:	Council Chambers - Olde Town Hall

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1.

Meeting Called To Order

Welcome & O Canada

2.

Public Meeting

• Recommendation:

  That South Huron Council adjourn at   p.m. for the purpose of a Public Meeting pursuant to the Planning Act for a  proposed zoning  amendment.

3.

Amendments to the Agenda, as Distributed and Approved by Council

Addition of Staff Reports 8.4.5, 8.4.6, and 8.4.7

• Recommendation:

  That South Huron Council approves the Agenda as amended.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

5.1

South Huron Optimist Club - Project Update and Request

• Recommendation:

  That South Huron Council receives the delegation as presented from the South Huron Optimist Club by Rachel Skillen, President and Shannon Clarke, Vice-President.

5.2

Helen Coolman - Consent Application C48/2018

• Recommendation:

  That South Huron Council receives the delegation as presented from Helen Coolman.

6.

Minutes

6.1

Minutes of the Regular Council Meeting of November 19, 2018

6.2

Minutes of the Public Meeting of November 19, 2018

6.3

Minutes of the Court of Revision Meeting of November 19, 2018

• Recommendation:

  That South Huron Council adopt the minutes of the Regular Council Meeting, Public Meeting and Court of Revision Meeting of November 19, 2018, as printed and circulated.

6.4

Minutes of the Inaugural Council Meeting of December 3, 2018

• Recommendation:

  That South Huron Council adopt the minutes of the Inaugural Meeting of Council of December 3, 2018, as printed and circulated.

6.5

Minutes of the Committee of the Whole Meeting of December 10, 2018

6.6

Minutes of the Special Council Meeting of December 10, 2018

• Recommendation:

  That South Huron Council adopt the minutes of the Committee of the Whole and the Special Council Meeting of December 10, 2018, as printed and circulated.

7.

Councillor Board and Committee Reports

7.1

Exeter Business Improvement Area - Minutes of October 9, 2018

7.2

Upper Thames River Conservation Authority - Minutes from October 23, 2018

UTRCA - Agendas and Minutes

7.3

Bluewater Recycling Association - Board Meeting Notes of November 15, 2018

7.4

Heritage Advisory Committee -Draft Minutes of November 14, 2018

7.5

Communities in Bloom - Draft Minutes of November 14, 2018

7.6

Community Hub Recreation Centre Project Steering Committee - Draft Minutes of November 27, 2018

7.7

Grand Bend Area Joint Sewage Board - 2019 Budget

7.8

Ausable Bayfield Conservation Area - Proposed 2019 Budget and Municipal Levies

7.8.1

Cost Sharing for Maintenance of Water and Erosion Control Structures

• Recommendation:

  That the minutes and reports of the following committees and/or boards be received as presented to Council:

  • Minutes of the Exeter Business Improvement Area of October 9, 2018
  • Minutes of the Upper Thames River Conservation Authority of October 23, 2018
  • Meeting Highlights of Bluewater Recycling Association meeting of November 15, 2018
  • Draft Minutes of the Heritage Advisory Committee of November 14, 2018
  • Draft Minutes of the Communities in Bloom of November 14, 2018
  • Draft Minutes of the Community Hub Recreation Centre Project Steering Committee of November 27, 2018
  • Grand Bend Area Joint Sewage Board 2019 Budget
  • Ausable Bayfield Conservation Area Proposed 2019 Budget and Municipal Levies

8.

Staff Reports

8.1

Planning

8.1.1

S. Smith, Huron County Planner - Consent C78-2018 Zelinka Priamo (Canba Investments Inc.)

• Recommendation:

  That South Huron Council recommends to Huron County Council that Consent for file C78-2018 be granted with conditions as set out in the Planner's report dated December 7, 2018.

8.1.2

S. Smith, Huron County Planner - Consent C83-2018 Johns

• Recommendation:

  That South Huron Council recommends to Huron County Council that Consent for file C83-2018 be granted with conditions as set out in the Planner's report dated December 7, 2018.

8.2

Operations and Infrastructure

8.3

Financial Services

8.3.1

S. Becker, Director of Financial Services - 2018 Year End Funds Transfers

• Recommendation:

  That South Huron Council receives the report from S. Becker, Director of Financial Services/Treasurer re: 2018 Year End Funds Transfers; and

  That South Huron Council authorizes the Treasurer to make the following financial adjustments at year end;

  1. That funds levied through the 2018 Capital and Operating Budgets approved by Council which are not spent as specified in the budget be transferred to the appropriate reserve;
  2. That accounting transfers of any 2018 year-end surplus or deficits in each budgeted department be transferred to or from reserves or reserve funds as part of the Treasurer’s year end procedures;
  3. That where funds approved in the 2018 budget to be allocated from the reserve fund for projects that were not completed or projects where the cost was below the budgeted amount, that those funds be left in the reserve and not be transferred to the revenue fund;
  4. That the capital projects or project additions approved by Council subsequent to the passing of the 2018 Budget for which the source of financing was approved from the reserves or reserve funds, that those monies be transferred in the amount required to cover the 2018 expenditures.
  5. To physically transfer funds as required between the Reserve Fund, Trust Fund, and Operating bank accounts as part of the year end procedures.

8.3.2

S. Becker, Director of Financial Services - 2018 Carry Forward Projects

• Recommendation:

  That South Huron Council Receives the report from S. Becker, Director Financial Services/Treasurer re: 2018 Carry Forward Projects;

  And that South Huron Council authorizes that the following list of 2018 approved projects be carried forward to the 2019 fiscal year for completion and that the balance of the 2018 budget allowances for each of the respective projects be carried forward to the 2019 fiscal year;

  1. Asset Management Program
  2. Community Improvement Plan
  3. Energy Management Plan
  4. Mollard Line Forcemain Replacement
  5. Bulk Water Station at 82 Nelson Street
  6. Huron Park Water Tower Chlorine Disinfection System Upgrade
  7. Mollard Surface Treatment
  8. Port Blake Revitalization
  9. Community Hub/Recreation Centre
  10. Dashwood Community Centre Washroom Project

8.4

Administration

8.4.1

J. Fields, Community Services Manager - Exeter Cemetery Donation

• Recommendation:

  That South Huron Council receives the report from Jo-Anne Fields, Community Services Manager re: Exeter Cemetery Donation; and

  That the donation of $25,000 be placed into the Cemetery Capital Replacement Reserve; and

  That the funds be used specifically for a project in consultation with the Noble Family to honour the memory and contribution of members of the Cole Family to our community as part of a master plan for the Exeter Cemetery.

8.4.2

R.Msuya-Collison, Clerk -2019 South Huron Council Meeting and Holiday Schedule

• Recommendation:

  That South Huron Council receives the report from R. Msuya-Collison, Clerk re: 2019 Council Meeting and Holiday Schedule; and

  That the 2019 Council Meeting and Holiday calendar be approved as presented.

8.4.3

R. Msuya-Collison, Clerk - Request for Drainage Improvement

• Recommendation:

  That South Huron Council receives the report from R. Msuya-Collison, Clerk re: Requests for Drain Improvement under Section 78 of the Drainage Act; and

  That South Huron Council hereby appoints William J. Dietrich, P. Eng., from Dietrich Engineering Ltd. as the Municipal Drainage Engineer to prepare a report for Drain Improvement.

8.4.4

D. Best, Chief Administrative Officer - Cannabis Legalization

• Recommendation:

  That the report of D. Best, Chief Administrative Officer regarding cannabis legalization be received.

8.4.5

D. Best, Chief Administrative Officer - MOU Template for Community Groups

• That the report of D. Best with respect to an Memorandum of Understanding (MOU) template for Community Groups be received; and

  That an MOU with the Thames Road Elimville Community Park Committee be drafted and forwarded to a subsequent Council meeting for consideration.

8.4.6

D. Best, Chief Administrative Officer - Fundraising Feasibility Study RFP Results

• That the report of D. Best, Chief Administrative Officer dated December 17, 2018 regarding the Fundraising Feasibility Study for the Community Hub/Recreation Centre Request for Proposal (RFP) results be received; and

  That Council authorize the award of RFP-009-2018 to Campaign Coaches in the amount of $30,000 plus HST to proceed with the Fundraising Feasibility Study for the Community Hub/Recreation Centre.

8.4.7

D. Best, Chief Administrative Officer - 207 Main Street Site Plan Introduction

• That the report of D. Best, Chief Administrative Officer dated December 17, 2018 regarding the 207 Main Street Site Plan Introduction be received; and

  That Council approve the Site Plan (as may be modified) submitted to the Municipality subject to the following conditions:

  • That the owner enters into a Site Plan Agreement that is to the satisfaction of the Municipality of South Huron
  • Storm water management design that meets South Huron engineering standards
  • Confirmation that the existing lots can be merged into one separately conveyable parcel of land
  • Confirmation of concurrence with County of Huron requirements related to traffic impacts as identified through the Traffic Impact Study being conducted by the County of Huron
  • And that these conditions are among other things that need to be addressed through the Site Plan Agreement process

9.

Deferred Business

9.1

Notice of Motion

Deferred from November 19, 2018 meeting

• Recommendation:

  Moved: D. Frayne
  Seconded: C. Hebert

  Be it resolved that the Municipality of South Huron demand that the MPAC Corporation change their methods of enumerating to include all residents of land lease properties such as town homes, condos, apartments and housing in which the residents do not pay property taxes directly to the Municipality; and

  That this resolution be forwarded to AMO, MPAC, Ministry of Municipal Affairs and Housing and County of Huron."

10.

Notices of Motion

10.1

Notice of Motion - Mollard Line Culvert

Moved at December 3, 2018 meeting

• Recommendation:

  Moved by M. Vaughan

  That the Mollard Line Culvert Project be included in the 2019 capital budget for an upset limit of $505,000 exclusive of HST; and

  That Council authorizes the project to proceed prior to the adoption of the 2019 budget.

10.2

Notice of Motion - CAO Annual Performance Review

• Recommendation:

  Moved by M. Vaughan

  "Whereas it is a requirement that Council conduct an annual performance review of South Huron's CAO, Dan Best,and

  That this performance review will be the basis for determining the annual compensation of the CAO, and

  That Council strike a committee consisting of Councillor Oke, Councillor Vaughan, and Mayor Finch for the purposes of completing this review, and

   That the Committee present the results of said review, along with a recommendation for the CAO's annual compensation at a meeting of Council in January, 2019."

11.

Mayor & Councillor Comments and Announcements

12.

Communications

12.1

Ministry of Environment - 2017-2018 Chief Drinking Water Inspector Annual Report

2017-2018 Chief Drinking Water Inspector Annual Report

12.2

Ministry of Finance - Ontario Cannabis Legalization Implementation Fund (OCLIF)

12.3

Ministry of Municipal Affairs and Housing - MOU Commitment to Consult

12.4

Ministry of Municipal Affairs and Housing - Municipal Reporting Burden

12.5

AMO - Cannabis Policy Statement

AMO's resource page

12.6

AMO - New Environment Plan for Consultation

Environment Plan

12.7

AMO - Welcome Fire News

12.8

OGRA - Call for Nominations

12.9

OGRA 2019 Conference - Municipal Delegation Request

12.10

ROMA - Notice of Call for Nominations

12.11

Ausable Bayfield Conservation Authority - Draft Shoreline Management Plan

Invitation to Review and Comment

12.12

Huron County - Agricultural Small Holding Properties (AG4) and Limit on Livestock

12.13

Huron County - Cannabis Legalization and Municipal Impact

12.14

Huron County - One-Third Tax Exemption

12.15

Huron County - Smoke-free Ontario Act

12.16

Darlene McKaig - Committee resignation letter

12.17

Bach Music Festival - November 12, 2018 Board of Directors meeting

12.18

South Huron Community Choir - 2018 Community Grant Update

12.19

Big Brothers Big Sisters - Community Grant Update

12.20

Jessica's House Governance and Operation Board - Request - Exemption Noise By-Law

12.21

Martin Koolen- Request- Minor Variance Application Refund

12.22

St. John Ambulance - Request - Donation

12.23

Exeter Curling Club - Invitation - Bonspiel

12.24

Cassie Lovie - Mollard Line

12.25

Pat Orriss - Housekeeping Amendment - South Huron Zoning By-Law #69-2018

12.26

Tony Jackson, Upper Thames River Conservation Authority Representation - Thank you

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

   

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 100-2018 Housekeeping Lakeshore Rezoning

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #100-2019, being a by-law to amend Zoning By-Law 69-2018  for the Municipality of South Huron.

15.2

By-Law No. 101-2018 - Appoint Fire Chief

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #101-2018, being a by-law to appoint a Fire Chief for the Municipality of South Huron.

16.

Confirming By-Law

16.1

By-Law No. 102-2018 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #102-2018, being a by-law to confirm matters addressed at the December 17, 2018 Council meeting.

17.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at ______ p.m., to meet again on January 7, 2019 at 6:00 p.m. or at the Call of the Chair.