Corporation of the Municipality of South Huron

Committee of the Whole

Minutes

Meeting #:
Date:	Tuesday, March 20, 2018 at 6:00 P.m. - 7:00 P.m.
Location:	Olde Town Hall-Carling Room

Members Present:

• Maureen Cole - Chair, Council
• Dave Frayne - Member, Council
• Tom Tomes - Member, Council
• Marissa Vaughan - Member, Council
• Craig Hebert - Member, Council
• Ted Oke - Member, Council

Member Regrets:

• Wayne DeLuca - Member, Council

Staff Present:

• Dan Best, CAO, Administration
• Rebekah Msuya-Collison, Deputy Clerk

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1.

Meeting Called to Order

Mayor Cole called the meeting to order at 6:00 p.m.

2.

Election of Chair

Nominations were opened for the office of Chair.  Member Oke nominated Member Hebert who declined.  Member Hebert nominated Member Frayne who accepted.  Nomination for Chair was closed for this meeting.

3.

Amendments to the Agenda, as Distributed and Approved by Council

The agenda was amended by adding Item 2 - Election of the Chair and Item 5.5 - CAO Performance review. 

• Recommendation:
  Motion: CW#12-2018
  Moved: M. Cole
  Seconded: M. Vaughan

  That South Huron Committee of the Whole approves the Agenda as amended.

  Disposition: : Carried

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

None.

5.

Reports

5.1

Cat Voucher Program - follow up

The Committee discussed the cat voucher program in detail and suggested amendments to the program including requirement of length of residency in South Huron and change wording from "residence" to "household". The Committee would like to see the voucher program brought back to the Committee with the discussed amendments.

 

 

 

5.2

Communication Policy

The Committee would like this policy brought back to the Committee following further review from the Communications and Strategic Initiatives Officer.

5.3

Engagement Policy

The Committee discussed Council policy and administrative procedure. 

5.4

Special Events By-Law - for review and direction

The Committee discussed risk management, working with community partners and requested clarification on the definition of "refreshment".  The Committee requested that the Municipal Alcohol Policy and Special Events By-Law be brought back to Committee for discussion on policy and procedure.

5.5

Performance Review Committee

• Recommendation:
  Motion: CW#13-2018
  Moved: M. Vaughan
  Seconded: M. Cole

  That South Huron Committee of the Whole recommend that South Huron Council accept the memo of the CAO Performance Review Committee regarding the CAO Annual Performance Review.

  Disposition: : Carried

5.6

Recreation - update

The Committee was updated on the outdoor pool project, Port Blake project and Community Hub/Recreation Centre Project.  CAO Best advised that an application has been submitted to the Canadian Tire Jump Start program. 

The Committee noted the time at 8:00 p.m.

• Recommendation:
  Motion: CW#14-2018
  Moved: T. Oke
  Seconded: T. Tomes

  That South Huron Committee of the Whole extend meeting up to one hour.

  Disposition: : Carried
• Recommendation:
  Motion: CW#15-2018
  Moved: M. Cole
  Seconded: T. Oke

  That South Huron Committee of the Whole recommend to Council that that staff prepare a report for Council on the Exeter and District Outdoor pool project. 

  Disposition: : Carried
• Recommendation:
  Motion: CW#16-2018
  Moved: C. Hebert
  Seconded: M. Vaughan

  That South Huron Committee of the Whole recommend to South Huron Council that staff prepare and bring back a report on the Port Blake Project that identifies committee, terms of reference and overall project.

  Disposition: : Carried

6.

Adjournment

• Recommendation:
  Motion: CW#16-2018
  Moved: C. Hebert
  Seconded: M. Vaughan

  That South Huron Committee of the Whole does now adjourn at 8:32 p.m.

  Disposition: : Carried