Corporation of the Municipality of South Huron



Revised Agenda - Regular Council Meeting

Meeting #:
Date:	Monday, August 12, 2019 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

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1.

Meeting Called To Order

Welcome & O Canada

2.

Public Meeting

• Recommendation:

  That South Huron Council adjourn at        p.m. for the purpose of a Public Meeting pursuant to the Planning Act for proposed zoning amendments.

3.

Amendments to the Agenda, as Distributed and Approved by Council

Addition of Staff Reports: 10.2.1, 10.4.7 and 10.4.8

Addition of Communication Item: 14.11

• Recommendation:

  That South Huron Council approves the Agenda as amended.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Presentation - Seebach & Company LLP - Review of 2018 Audited Financial Statements

Audited Financial Statements attached to Item 10.4.1

• Recommendation:

  That South Huron Council receives the review of the 2018 Audited Financial Statements as presented by Paul Seebach, Vodden, Bender and Seebach, LLP

6.

Huron County Safety Truck Roadeo - South Huron Competitors

Jim Nyssen, Jamie Reis and Erik Ramaker

7.

Delegations

7.1

Exeter and District Heritage Foundation -Exeter Public Cemetery

• Recommendation:

  That South Huron Council receives the delegation as presented from the Exeter and District Heritage Foundation by Joanne Bowen.

7.2

Drainage Act - Meeting to Consider the Engineer's Report

7.2.1

Tomlinson Municipal Drain 2019

• Recommendation:

  That South Huron Council receives the delegation as prepared and presented by Mr. W. Dietrich, P. Eng.; and,

  That South Huron Council authorizes staff to initiate the tender process following the Court of Revision and expiry of any applicable appeal periods , if required, for the new drainage systems known as Tomlinson Municipal Drain 2019.

8.

Minutes

8.1

Minutes of the Regular and Public Council Meeting of July 15, 2019

• Recommendation:

  That South Huron Council adopts the minutes of the Public and Regular Council Meeting of July 15, 2019, as printed and circulated.

8.2

Upcoming Meeting Dates

8.2.1

August 15, 2019 - 6:30 p.m. - Joint Meeting with Perth South at KWCC

8.2.2

August 26, 2019 - Committee of the Whole - Strategic Planning Session 3

9.

Councillor Board and Committee Reports

9.1

Exeter Rodeo Committee - Minutes from July 16, 2019 Meeting & draft Minutes from August 6, 2019 Meeting

9.2

Bluewater Recycling Association - Highlights from July 18, 2019 Meeting

9.3

Special Purpose Committee - Community Grants - Meeting notes from August 7, 2019 Meeting

• Recommendation:

  ​That the minutes of the following committees and/or boards be received as presented to Council:

  • Exeter Rodeo Committee - Minutes from July 16, 2019 Meeting & draft Minutes from August 6, 2019 Meeting; and,
  • Bluewater Recycling Association - Highlights from July 18, 2019 Meeting; and,
  • Special Purpose Committee - Community Grants - Meeting notes from August 7, 2019 Meeting.

10.

Staff Reports

10.1

Planning

10.2

Community Services

10.2.1

S. Currie, Community Services Manager - Youth Engagement Strategy Update

• Recommendation:

  That South Huron Council receives the report titled “Youth Engagement Strategy Update” for information.

10.3

Operations, Infrastructure and Development

10.3.1

D. Giberson, Director of Infrastructure & Development - DWQMS Annual Management Review

• Recommendation:

  That South Huron Council receives the report from D. Giberson, Director of infrastructure and Development re DWQMS Annual Management Review and selects _________________ as the Council representative to participate in this review.

10.3.2

D. Giberson, Director of Infrastructure & Development - Grand Bend Trunk Sanitary Sewer – Project Update

• Recommendation:

  That South Huron Council receives the report from D. Giberson, Director of infrastructure and Development re Grand Bend Trunk Sanitary Sewer – Project Update.

10.3.3

D. Giberson, Director of Infrastructure & Development - Engineering Services for Snider Crescent Sewage Pumping Station rebuild.

• Recommendation:

  That South Huron Council receive the report from D. Giberson, Director of Infrastructure and Development re Engineering Services for Snider Crescent Sewage Pumping Station rebuild; and,

  That South Huron Council accepts the proposal received from GMBluePlan Engineering Limited and authorizes the award of a professional services contract to GMBluePlan Engineering Limited for the design, approvals and tender preparation for the Snider Crescent Sewage Pumping Station rebuild in the amount of $72,005.60 plus HST.

10.4

General Government Services

10.4.1

S. Becker, Director of Financial Services - 2018 Audited Financial Statements

• Recommendation:

  That South Huron Council receives the report from S. Becker, Director of Financial Services/Treasurer re 2018 Audited Financial Statements; and,

  That South Huron Council adopts the Audited Financial Statements as presented by Paul Seebach, Seebach & Company LLP.

10.4.2

S. Becker, Director of Financial Services - 2020 Budget Process and Schedule

• Recommendation:

  That South Huron Council receives the report from S. Becker, Director of Financial Services/Treasurer re 2020 Budget Process and Schedule; and,

  That South Huron Council endorse, in principle the 2020 Budget guiding principles as outlined in this report; and,

  That South Huron Council approves the 2020 Schedule as presented.

10.4.3

S. Becker, Director of Financial Services - Capital Progress Report – July 2019

• Recommendation:

  That South Huron Council receives the report from S.Becker, Director of Financial Services re 2019 Capital Progress Report – July 2019 for information only.

10.4.4

R. Anstett, Human Resources Coordinator - Selection Panel and Committee Recruitment

• Recommendation:

  That South Huron Council receives the report of R. Anstett, Human Resources Coordinator re Selection Panel and Committee Recruitment; and,

  That South Huron Council appoint one (1) elected official to sit on the Climate Change Adaptation Advisory Committee as follows:

  __________________; and,

  That South Huron Council appoint two (2) elected officials to sit on the selection panel for recruitment of public members to the Climate Change Adaptation Advisory Committee as follows:

  _______________ and _____________; and,

  That South Huron Council approve the South Huron Selection Committee to accept applications and select candidates from outside of the Municipality of South Huron if qualified candidates are not found within the Municipality; and

  That South Huron Council appoint one (1) elected official to sit on the Age Friendly Community Steering Committee as follows:

  _______________; and,

  That South Huron Council appoint two (2) elected officials to sit on the selection panel for recruitment of public members to the Age Friendly Community Steering Committee as follows:

  ________________and ____________.

10.4.5

R. Msuya-Collison, Director of Legislative Services/Clerk - Exeter Public Cemetery - Update

• Recommendation:

  That South Huron Council receives the report from R. Msuya-Collison, Director of Legislative Services/Clerk re Exeter Public Cemetery Update; and,

  That Council authorize the following changes on a go forward basis:

  • Contracting out of opening and closing for full burials
  • Discontinuation of winter burials from November 15-April 15

10.4.6

R. Msuya-Collison, Director of Legislative Services/Clerk - Renewal of Land Lease Agreement with South Huron Automotive

• Recommendation:

  That South Huron Council receives the report from R. Msuya-Collison, Director of Legislative Services/Clerk re Renewal of Land Lease Agreement with South Huron Automotive; and

  That South Huron Council approves the draft extension Land Lease Agreement; and

  That Council authorize the Mayor and Clerk to execute the renewal agreement between the Municipality and South Huron Automotive with an option to extend for one successive five year period.

10.4.7

D. Best, Chief Administrative Officer/Deputy Clerk - Park Use Policy

• Recommendation:

  That the report of submitted by D. Best, Chief Administrative Officer dated August 12, 2019  regarding the Park Use Policy Requirement be received.

10.4.8

D. Best, Chief Administrative Officer/Deputy Clerk - Transportation Issues Follow-up

• Recommendation:

  That the memo of D. Best, Chief Administrative Officer dated August 12, 2019 regarding Transportation Issues Follow-up be received; and

  That no action be taken at this time regarding the concerns submitted respecting Morrison Line; and

  That no action be taken with respect to the request regarding steet lights and solar powered flashing stop signs at the intersection of Airport Line and Huron Street

11.

Deferred Business

11.1

B. Flewwelling, Planner, GSP Group - Memo - Pinnacle Quality Homes

By-Law 55-2019 follow-up from July 15, 2019 Regular Meeting  

12.

Notices of Motion

13.

Mayor & Councillor Comments and Announcements

13.1

2019 South Huron Volunteer Appreciation Event - Update

14.

Communications

14.1

Ministry of Attorney General - Joint and Several Liability and Insurance Consultations

14.2

Ministry of Municipal Affairs and Housing - Provincial Policy Statement Review

14.3

OneCare Home & Community Support Services - 2018-2019 Annual Report

14.4

D. Amerongen - Request - Liberation 75 tulips

14.5

Christian Ministers of South Huron and Surrounding Area - Possible Development of Casino

14.6

Ontario Coalition for Better Child Care - Appreciation Day - Annual Child Care Worker and Early Educator

14.7

The College of Physicians and Surgeons of Ontario - Request for Nominations - Outstanding Ontario Physician in Your Community

14.8

City of Stratford - Resolution - Changes in 2019 Provincial budget and Planning Act

14.9

Town of Halton Hills - Resolution - Reducing Litter and Waste

14.10

Township of Nairn and Hyman - Resolution- Opposition of Bill 115

14.11

Pinnacle Quality Homes - Sign Variance Request - South Pointe Subdivision

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

   

15.

Closed Session

16.

Report From Closed Session

17.

By-Laws

17.1

By-Law 55-2019 - Rezoning By-Law Pinnacle Homes (R3-9)

See Item 11.1 follow-up from Planner for the Applicant - Third and Final Reading

• Recommendation:

  That South Huron Council approves a a minimum 1.25 parking spaces for Section 3f of the By-Law; and

  That the South Huron Council gives third and final reading to By-Law #55-2019, being a By-law to amend By-Law #69-2018, being the Zoning By-Law for the Municipality of South Huron for lands known as Part of Lot 15, Concession 1, former Usborne Ward, with Right of Way (ROW), Municipality of South Huron.

17.2

By-Law No. 60-2019 - Amendment to Sign By-Law

Memo to By-Law attached

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #60-2019, being a By-law to amend By-Law 73-2007, as amended, being a By-Law to regulate the use and erection of Signs and other advertising devices within the Municipality of South Huron 

17.3

By-Law No. 61-2019 - Climate Change Advisory Committee

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #61-2019, being a by-law to establish a Climate Change Advisory Committee and Terms of Reference.

17.4

By-Law No. 62-2019 - OILC Financing - Exeter Pool Borrowing

Memo to By-Law attached

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #62-2019, being a By-law to authorize certain new capital works of the Corporation of the Municipality of South Huron (“The Municipality”); to authorize the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for financing such capital works; to authorize temporary borrowing from OILC to meet expenditures in connection with such works; and to authorize long term borrowing for such works through the issue of debentures to OILC.

17.5

By-Law No. 63-2019 - Land Lease Agreement with South Huron Automotive

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #63-2019, being a By-law to authorize the Mayor and Clerk to execute a Land Lease Agreement between The Corporation of the Municipality of South Huron and South Huron Automotive.

17.6

By-Law No. 64-2019 - Amendment to Zoning By-law (Vendrig Rezoning)

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #64-2019, being a By-law to amend By-Law #69-2018, being the Zoning By-Law for the Municipality of South Huron for lands known as Plan 376 Lot 1303, PT Lot 1302, as RP 22R799 Part 5 to Part 8 subject to ROW; Plan 376 Lot 1337 PT Lot, 1338 as RP 22R799 Part 15, Part 16 Subject to ROW; Plan 376 PT Lot 1338 as RP, 22R 799 Part 13, 14 subject to ROW; Plan 376 PT Lot 1339 as RP, 22R799 Part 11 Part 12 subject to ROW; Plan 376 Lot 1340 PT Lot, 1339 as RP 22R799 Part 9, Part 10 subject to ROW, Exeter Ward, Municipality of South Huron.

17.7

By-Law No. 65-2019 - Amendment to Zoning By-law (Ramsay Brown)

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #65-2019, being a By-law to amend By-Law #69-2018, being the Zoning By-Law for the Municipality of South Huron for lands known as Plan 130 Lot 56, Stephen Ward, Municipality of South Huron.

17.8

By-Law No. 66-2019 - Water By-Law rescinding By-Law 56-2014

Memo to By-Law attached

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #66-2019, being a By-law to provide for the Regulation of Water Services in the Municipality of South Huron and to Repeal By-Law 56-2014.

17.9

By-Law No. 67-2019 - Tomlinson Municipal Drain 2019

1st and 2nd Reading Only

• Recommendation:

  That the South Huron Council gives first and second reading to By-Law #67-2019, being a by-law to provide for the Tomlinson Municipal Drain 2019 in the Municipality of South Huron.

18.

Confirming By-Law

18.1

By-Law No. 68-2019 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #68-2019, being a by-law to confirm matters addressed at the August 12, 2019 Council meeting.

19.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at ______ p.m., to meet again on Thursday August 15, 2019 at 6:30 p.m. or at the Call of the Chair.