Corporation of the Municipality of South Huron



Revised Agenda - Regular Council Meeting

Meeting #:	2
Date:	Monday, January 21, 2019 at 6:00 P.m. - 9:00 P.m.
Location:	Council Chambers - Olde Town Hall

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1.

Meeting Called To Order

Welcome & O Canada

2.

Public Meeting

3.

Amendments to the Agenda, as Distributed and Approved by Council

Addition of 5.2 Presentation 

Addition of Item 6.4 - Committee Resolutions Brought Forward

Addition of Item 13 - Closed Session

• Recommendation:

  That South Huron Council approves the Agenda as amended.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

5.1

South Huron Chamber of Commerce - Partnering for our Future

• Recommendation:

  That South Huron Council receives the delegation from the Chamber of Commerce as presented by Leanne Comeau.

5.2

Ausable Bayfield Conservation Authority - Shoreline Management Plan Review

Shoreline Management Plan

• Recommendation:

  That South Huron Council receives the delegation from the Ausable Bayfield Conservation Authority as presented by Geoff Cade, Water and Planning Manager.

6.

Minutes

6.1

Minutes of the Regular Council Meeting of January 7, 2019

Direction re Delegation: South Huron Community Fund

6.2

Minutes of Public Meeting of January 7, 2019

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council and Public Meeting of January 7,2019 as amended.

6.3

Minutes of the Special Budget Meeting of January 14, 2019

• Recommendation:

  That South Huron Council adopts the minutes of the Special Budget Meeting of January 14, 2019, as amended.

6.4

Resolutions -Committee of the Whole Meeting of January 18 2019

• Recommendation:

  That South Huron Council accept the recommendations from the Committee of the Whole as follows:

  That Councillor Vaughan and Administration bring a report to Council with recommendations for a new economic strategy for the South Huron Economic Development Advisory Committee; and

  That Councillor Neeb work with the Clerk and CAO to bring a report to Council with recommendations for the Heritage Advisory Committee; and

  That Deputy Mayor Dietrich and the Clerk bring a report to Council with recommendations for the Landfill Liaison Committee. 

• Recommendation:

  That South Huron Council accept the recommendation of the Committee of the Whole and affirm the South Huron Committee of Adjustment and limit the members to 3 members from all of council as follows:

  • Councillor Oke
  • Councillor Neeb
  • Deputy Mayor Dietrich
• Recommendation:

  That South Huron Council accept the recommendation of the Committee of the Whole and affirm the following Boards and Committees of Council and appoint the following Council member(s) to the corresponding committee:

  • Community Hub Recreation Centre Project Steering Committee - Councillor Oke and Deputy Mayor Jim Dietrich
  • Dashwood Community Advisory Committee - Councillor Faubert
  • Dashwood Community Development Fund Committee - Councillors Faubert and Vaughan
  • Exeter Community Development Fund Committee - Councillors Neeb and Willard
  • Kirkton-Woodham Community Centre Committee of Management - Councillor Oke
  • Kirkton-Woodham Swim Pool Committee - Councillor Oke
  • Rodeo Committee - Deputy Mayor Dietrich
  • South Huron Communities in Bloom - Councillor Neeb
  • Property Standards Committee - All of Council
  • Age-Friendly Community Advisory Committee - Councillors Vaughan and Faubert; and

  That where required, new Board/Committee Terms of Reference will be prepared by Administration staff; and

  That where required, staff proceed with the recruitment of the Committees.

• Recommendation:

  That South Huron Council accept the recommendation of the Committee of the Whole and have Administration contact South Huron Farmer's Market and Cultural Collective and report to Council with recommendations. 

• Recommendation:

  That South Huron Council accept the recommendation of the Committee of the Whole and appoint Councillor Oke to the South Huron Chamber of Commerce.

• Recommendation:

  That South Huron Committee of the Whole recommend South Huron Council appoint a Special Purpose Committee and refer the 2019 Community Grant Applications to the Committee to review the applications as part of the budget process; and

  That South Huron Council accept the recommendation of the Committee of the Whole that Council appoint a Special Purpose Committee and refer the 2019 Community Grant Applications to the Committee to review the applications as part of the budget process and;

  That the Committee report to Council with recommendations for Council consideration; and

  That the following members are appointed to the Special Purpose Committee:

  • Councillor Oke
  • Councillor Faubert
  • Councillor Willard

  with the support of the CAO. 

7.

Councillor Board and Committee Reports

7.1

Exeter Business Improvement Area - Draft Minutes of November 13, 2018

7.2

South Huron Police Service Board - Minutes of November 20, 2018

7.2.1

South Huron Police Services Board Report - November & December 2018

7.3

Community Hub Recreation Centre Project Steering Committee - Draft Minutes of January 8, 2019

• Recommendation:

  That South Huron Council accept the recommendation of the Community Hub Recreation Centre Project Steering Committee;

  That the committee endorses the results of the October 2018 LeisurePlan International Study identifying an indoor pool, indoor walking track, a fitness conditioning centre, a facility to support group exercises classes, as well as a single ice pad as the core elements of the project description required for the Fundraising Feasibility Study.

• Recommendation:

  That South Huron Council accept the recommendation of the Community Hub Recreation Centre Project Steering Committee;

  That the community recreation facility – excluding the arena – be membership based, and that this adjusted model be incorporated into the fundraising feasibility study to be tested by Campaign Coaches.

• Recommendation:

  That South Huron Council accept the recommendation that Craig Hebert be invited to return to the committee as a member of the public.

• Recommendation:

  ​That the minutes of the following committees and/or boards be received as presented to Council:

  • Exeter Business Improvement Area - Draft Minutes of November 13, 2018
  • South Huron Police Services Board - Minutes of November 20, 2019
  • Community Hub Recreation Centre Project Steering Committee - Draft Minutes of January 8, 2019

8.

Staff Reports

8.1

Planning

8.2

Operations and Infrastructure

8.2.1

D. Giberson, Director of Operations and Infrastructure - DWQMD -QMS Policy Statement

• Recommendation:

  That South Huron Council receives the report from Don Giberson, Director of Operations and Infrastructure RE: Commitment and endorsement of the Drinking Water Quality Management System and Quality Management System Policy Statement; and

  That South Huron Council confirms their commitment to a Quality Management System for the South Huron Water Distribution System and endorses the Commitment and Endorsement statement as set out in the QMS Operational Plan; and

  That South Huron Council authorizes the Mayor, Chief Administrative Officer and Designated QMS Representative to sign the Commitment and Endorsement statement, as set out in the QMS Operational Plan.

8.2.2

D. Giberson, Director of Operations and Infrastructure - Ministry of the Environment, Conservation and Parks 2018 Inspection Report South Huron Water Distribution System

• That South Huron Council receive the report from Don Giberson, ESD Director RE: Ministry of the Environment, Conservation and Parks 2018 Inspection Report South Huron Water Distribution System.

8.2.3

D. Giberson, Director of Operations and Infrastructure - Tender Results Mollard Line Structure 1056

• That South Huron Council receive the report from Don Giberson, Director of Operations and Infrastructure RE: Tender Results – Mollard Line Structure #1056 Replacement; and

  That South Huron Council accept the tender received from Cope Construction and Contracting Inc. and award a contract for the Mollard Line Structure #1056 Replacement for a total cost of $ $417,377.50 plus HST.

8.2.4

D. Giberson, Director of Operations and Infrastructure - 2019 Garbage and Recycling Fees

• That South Huron Council receive the report from Don Giberson, ESD Director RE: Ministry of the Environment, Conservation and Parks 2018 Inspection Report South Huron Water Distribution System.

• That South Huron Council receive the report from Don Giberson, Director of Operations and Infrastructure RE: Proposed 2019 Waste Management Fees; and

  That South Huron Council authorize the Fees and Charges By-law #34-2015 be amended to increase the current 2018 Waste Management curbside waste collection and recycling fees by 3.5% effective January 1, 2019.

8.3

Financial Services

8.4

Administration

8.4.1

D.McNab, Chief Building Official - Q4 Quarter Building Activity Report and 2018 Building Activity Report

• That South Huron Council receives the report from D. McNab, Chief Building Official re: Quarterly Building Activity Report (Q4) and the Building Activity Report completed to the end of December 2018 for information only.

8.4.2

R. Msuya-Collison, Clerk - Accessibility 2019 Plan

• Recommendation:

  That the report of Rebekah Msuya-Collison, Clerk be received; and

  That the necessary By-law be forwarded to Council for the required three readings.

8.4.3

R. Msuya-Collison, Clerk - Animal Control Tribunal Update

• That South Huron Council receives the report from Rebekah Msuya-Collison, Municipal Clerk re: Animal Control Tribunal Update.

8.4.4

R. Msuya-Collison, Clerk - Post Election Accessibility Report

• That South Huron Council receive the report from R. Msuya-Collison re: Post-Election Accessibility Report.

8.4.5

D. Best, Chief Administrative Officer - South Huron - Gaming Host Site

• Recommendation:

  That the report of D. Best, Chief Administrative Officer dated January 21, 2019 with respect to the Municipality of South Huron becoming a gaming host site be received; and

  That the Council of the Municipality of South Huron declares its support for a casino gaming facility within the former Stephen Township (Grand Bend); and

  That the casino style gaming facility within the community could include but is not limited to, a wide variety of entertainment options such as sport games, charitable gaming, electronic gaming devices and live table games; live entertainment, restaurants and hotel; and

  That staff be authorized to proceed with discussions with the appropriate governing bodies.

9.

Deferred Business

9.1

South Huron Animal Tribunal

Deferred by motion 010-2019 from January 7, 2017 meeting

• Recommendation:

  That South Huron Council hereby sets the date for a hearing of the South Huron Animal Control Tribunal for February 4, 2019 at 5:00 p.m.

10.

Notices of Motion

11.

Mayor & Councillor Comments and Announcements

12.

Communications

12.1

Office of the Fire Marshal and Emergency Management -Notification of Review Letter

12.2

MPAC - 2018 Year End Assessment Report

12.3

Ontario Energy Board - Gas Rate Increase

12.4

Ausable Bayfield Conservation Authority - 2019 Budget and Invitation to an Information Session

12.5

Exeter Business Improvement Area - Resignation - James Eddington

12.6

Exeter Lions Club - Request Resolution - Municipal Significance

12.7

Canada Day Committee - Membership Concerns

12.8

City of Hamilton - Resolution - Maintaining the Voters' List for Municipal Elections

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

   

13.

Closed Session

• Recommendation:

  That South Huron Council proceeds in Closed Session at     p.m. for the purpose of addressing personal matters about an identifiable individual, including municipal or local board employees.

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 06-2019 - Actual Costs Carroll Municipal Drain

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #06-2019, being a by-law to amend by-law #61-2018 to provide for collection of actual costs for construction of the Carroll Municipal Drain 2018.

15.2

By-Law No. 07-2019 - 2019 Annual Accessibility Plan

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #07-2019, being a by-law to a by-law to adopt the County of Huron 2019 Annual Accessibility Plan.

16.

Confirming By-Law

16.1

By-Law No. 08-2019 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #08-2019, being a by-law to confirm matters addressed at the January 21, 2019, Council meeting.

17.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at ______ p.m., to meet again on January 23, 2019 at 5:00 p.m. or at the Call of the Chair.