Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:	Tuesday, July 03, 2018 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

Members Present:

• Maureen Cole - Mayor, Council
• Dave Frayne - Deputy Mayor, Council
• Tom Tomes - Councillor - Ward 1, Council
• Marissa Vaughan - Councillor - Ward 1, Council
• Wayne DeLuca - Councillor - Ward 2, Council
• Craig Hebert - Councillor - Ward 2, Council
• Ted Oke - Councillor - Ward 3, Council

Staff Present:

• Dan Best, CAO, Administration
• Don Giberson, Environmental Services Director, Environmental Services
• Dwayne McNab, Development Services Manager/CBO, Development Services
• Sarah Smith, Huron County Planner, Huron County Planning
• Rebekah Msuya-Collison, Clerk, Corporate Services, Clerk

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1.

Meeting Called To Order

Mayor Cole called the meeting to order at 6:00 p.m. 

2.

Public Meeting

• Recommendation:
  Motion: 333-2018
  Moved: W. DeLuca
  Seconded: C. Hebert

  That South Huron Council adjourn at 6:02 p.m. under Section 34 of the Planning Act for the purpose of consulting with the public about a Comprehensive Zoning By-law for the Municipality of South Huron.

  Disposition: : Carried

3.

Amendments to the Agenda, as Distributed and Approved by Council

6:18

• Recommendation:
  Motion: 334-2018
  Moved: M. Vaughan
  Seconded: T. Tomes

  That South Huron Council approves the Agenda as presented.

  Disposition: : Carried

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

None.

5.

Delegations

6.

Minutes

6.1

Minutes of the Regular Council Meeting of June 18, 2018

• Recommendation:
  Motion: 335-2018
  Moved: M. Vaughan
  Seconded: C. Hebert

  That South Huron Council adopts the minutes of the Regular Council Meeting of June 18, 2018, as printed and circulated.

  Disposition: : Carried

6.2

Minutes of the Public Meeting of June 18, 2018.

• Recommendation:
  Motion: 336-2018
  Moved: W. DeLuca
  Seconded: T. Tomes

  That South Huron Council adopts the minutes of the Public Meeting of June 18, 2018, as printed and circulated.

  Disposition: : Carried

6.3

Minutes of the Committee of the Whole of June 26, 2018

• Recommendation:
  Motion: 337-2018
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Council adopts the minutes of the Committee of the Whole of June 26, 2018, as printed and circulated.

  Disposition: : Carried

7.

Councillor Board and Committee Reports

7.1

Minutes of the Exeter Community Development Fund Committee of October 13, 2016

Council discussed the resolution brought forward from the October 13, 2016 minutes in detail. 

• Recommendation:
  Motion: 338-2018
  Moved: T. Oke
  Seconded: M. Vaughan

  That South Huron Council receive the Exeter Community Development Fund Committee minutes of October 13, 2016.

  Disposition: : Carried
• Recommendation:
  Motion: 339-2018
  Moved: C. Hebert
  Seconded: T. Tomes

  Whereas the Exeter Community Development Fund Committee wishes to assist Council in its decision making process related to recreation in the town of Exeter,

  That South Huron Council accept the recommendation of the Exeter Community Development Fund Committee to place a moratorium on the distribution of funds from the Exeter Community Development Fund reserve fund to allow Council the time to develop and submit a more fulsome plan to the Committee for consideration.

  Disposition: : Defeated

7.2

Minutes of the Exeter BIA of May 8, 2018

7.3

Minutes of the South Huron Police Services Board of May 8, 2018

7.4

Minutes of the May 22, 2018 Board of Directors for Upper Thames River Conservation Authority

7.5

Minutes of the Community Hub/Recreation Centre Project Steering Committee of June 12, 2018

• Recommendation:
  Motion: 340-2018
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That the minutes of the following committees and / or boards be received as presented to Council:

  • Exeter BIA Board Meeting minutes of May 8, 2018;
  • South Huron Police Services Board minutes of May 8, 2018;
  • Upper Thames River Conservation Authority minutes of May 22, 2018.
  • Community Hub/Recreation Centre Project Steering Committee minutes of June 12, 2018.
  Disposition: : Carried

8.

Staff Reports

8.1

Planning

8.2

Financial Services

8.3

Environmental Services

8.3.1

D. Giberson, Director of Operations and Infrastructure - Tender Results for Surface Treatment of Mollard Line (County Road #81 to Crediton Road) and McTaggart Line (Rogerville Road to Line 17)

.

• Recommendation:
  Motion: 341-2018
  Moved: T. Oke
  Seconded: D. Frayne

  That South Huron Council receive the report from D. Giberson, Director of Operations and Infrastructure RE: Tender Results for Surface Treatment of Mollard Line (County Road #81 to Crediton Road) and McTaggart Line (Rogerville Road to Line 17); and

  That South Huron Council accept the tender received from the low bidder Norjohn Contracting and Paving Limited and authorize the award of a contract for Surface Treatment of Mollard Line (County Road #81 to Crediton Road) and McTaggart Line (Rogerville Road to Line 17) in the amount of 145,485.24 (including HST).

  Disposition: : Carried

8.3.2

D. Giberson, Director of Operations and Infrastructure - 2018 Request for Proposals for Engineering Services

Council discussed the Mollard Line Structure #1056 project.

• Recommendation:
  Motion: 342-2018
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Council receive the report from D. Giberson, Director of Operations and Infrastructure Re: 2018 Request for Proposals for Engineering Services; and

  That South Huron Council accepts the proposal received from BM Ross and Associates and authorizes the award of a professional services contract to BM Ross and Associates for the design, approvals and tender preparation for the following 2018 Capital Projects:

  1. Waterloo Street Reconstruction (London Road South to GEXR railway) in the amount of $30,142.00 plus HST
  2. Huron Park Water Tower Re-chlorination System Upgrade in the amount of $6,500.00 plus HST. 
  Disposition: : Carried
• Recommendation:
  Motion: 343-2018
  Moved: C. Hebert
  Seconded: M. Vaughan

  That South Huron Council accepts the proposal received from BM Ross and Associates and authorizes the award of a professional services contract to BM Ross and Associates for tendering, contract administration and construction inspection for the following projects, subject to Council approval of a future Capital Budget:

  • Waterloo Street Reconstruction (London Road South to GEXR railway) in the amount of $71,727.00 plus HST
  Disposition: : Carried
• Recommendation:
  Motion: 344-2018
  Moved: W. DeLuca
  Seconded: T. Oke

  That South Huron Council accepts the proposal received from GMBluePlan Engineering Limited and authorizes the award of a professional services contract to GMBluePlan Engineering Limited for the design, approvals and tender preparation for the following 2018 Capital Projects:

  1. Shipka Line Watermain Replacement (Kirkton Rd to Dashwood Rd) in the amount of $16,353.00 plus HST
  2. Parr Line Watermain Replacement (north & south of Crediton) in the amount of $16,353.00 plus HST
  3. Huron Street Watermain Replacement (Corbett Line to west end) in the amount of $11,664.00 plus HST
  4. Replacement of Mollard Line Structure #1056 in the amount of $18,240.00 plus HST.
  Disposition: : Carried
• Recommendation:
  Motion: 345-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council accepts the proposal received from GMBluePlan Engineering Limited and authorizes the award of a professional services contract to GMBluePlan Engineering Limited for tendering, contract administration and construction inspection for the following projects, subject to Council approval of a future Capital Budget:

  1. Shipka Line Watermain Replacement (Kirkton Rd to Dashwood Rd) in the amount of $21,430.00 plus HST
  2. Parr Line Watermain Replacement (north & south of Crediton) in the amount of $21,430.00 plus HST
  3. Huron Street Watermain Replacement (Corbett Line to west end) in the amount of $11,190.00 plus HST
  4. Replacement of Mollard Line Structure #1056 in the amount of $20,750.00 plus HST.
  Disposition: : Carried

8.4

Administration

8.4.1

D. McNab, Chief Building Official - Limiting Distance Agreement - Tom Hayter, Hayter’s Turkey Farm Ltd

Chief Building Official McNab outlines the pre-screening review process to Council.

• Recommendation:
  Motion: 346-2018
  Moved: M. Vaughan
  Seconded: D. Frayne

  That South Huron Council receive this report from D. McNab, Development Services Manager re: Limiting Distance Agreement between Tom Hayter, Hayter’s Turkey Farm Ltd, and the Municipality of South Huron be received for information purposes.

  Disposition: : Carried

8.4.2

D. Best, Chief Administrative Officer - Engagement Policy

Chief Administration Officer Best suggested an amendment to the policy and review in 2019.  Councillors Frayne and Vaughan agreed to the amendment.

• Recommendation:
  Motion: 347-2018
  Moved: D. Frayne
  Seconded: M. Vaughan

  That the report of D. Best, Chief Administrative Officer dated July 3, 2018 regarding the Engagement Policy be received; and

  That South Huron Council approve the Engagement Policy as amended.

   

  Disposition: : Carried

8.4.3

D. Best, Chief Administrative Officer - Memorandum of Understanding - Exeter BIA

Brittany Wise, BIA manager was present in the gallery.  Chief Administrative Officer outlined that this report is for information only and the final report will be coming back to Council on July 16, 2018 after the BIA executive has reviewed the document.

 

• Recommendation:
  Motion: 348-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That the memo of D. Best, Chief Administrative Officer dated July 3, 2018 2013 with respect to the Memorandum of Understanding (MOU) with the Exeter BIA be received.

  Disposition: : Carried

8.4.4

D. Best, Chief Administrative Officer - Parking By-law Update

• Recommendation:
  Motion: 349-2018
  Moved: M. Vaughan
  Seconded: T. Tomes

  That the memo of D. Best, Chief Administrative Officer dated July 3, 2018 regarding the Parking By-law Update be received.

  Disposition: : Carried

9.

Deferred Business

10.

Notices of Motion

11.

Mayor & Councillor Comments and Announcements

Deputy Mayor Frayne advised that the CHIP speed sign is in South Huron until next Wednesday and is currently placed near the Morrison Dam.  He noted that Canada Day events were successful including supper at the Legion and Victoria Park washroom grand opening.

Councillor Hebert advised that he attended Canada Day events.

Councillor Vaughan attended the Victoria Park ribbon cutting and civic night at the Huron Country Playhouse.  She attended a Lake Huron Primary Supply System workshop and updated Council on the board's governance structure.

Councillor Tomes asked about possible federal funding for railway lands upkeep.  He asked if Council wishes a Committee of the Whole meeting for fire department.

Councillor Tomes declared he will not be running in the next municipal election.

Councillor Oke commented that he attended a number of Canada Day events and thanked the organizing committee and other volunteers.

12.

Communications

12.1

Ombudsman Annual Report 2017-2018

12.2

Ministry of Natural Resources and Forestry - Oral Rabies Vaccine

Council requested this information forwarded.

12.3

AMO - 2018-2020 AMO Board of Directors

Chief Administrative Officer Best advised that delegation requestsfor AMO conference have been submitted to the Ministry of Economic Development, Job Creation and Trade, Ministry of Infrastructure, Ministry of Agriculture, Food and Rural Affairs and to the Ministry of Tourism, Culture and Sport.   The deadline has been extended and he will make a submission to the Ministry of the Environment and Climate Change.  He will advise AMO conference attendees of times and dates of delegations.

12.4

BRA - Board Meeting Highlights of June 21, 2018 meeting

12.5

Huron County Needle Syringe Program 

12.6

Ausable Bayfield Conservation Foundation - Request

12.7

Lori Clarke - Elliott Park Sign - Request

Council directed a report be brought back to Council.

12.8

Royal Canadian Legion - Request

12.9

Lisa Thompson, MPP - Correspondence

12.10

Laurie Dykstra - Correspondence

12.11

Town of Amherstburg - Support for Cannabis Grace Period Request

• Recommendation:
  Motion: 350-2018
  Moved: W. DeLuca
  Seconded: T. Oke

  That South Huron Council receive communication items not otherwise dealt with.

   

  Disposition: : Carried

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 64-2018- Appoint BIA & Rates

• Recommendation:
  Motion: 351-2018
  Moved: M. Vaughan
  Seconded: C. Hebert

  That the South Huron Council gives first, second and third and final reading to By-Law #64-2018, being a by-law to name members to the Exeter Business Association Board of Management and set 2018 tax rates for properties in the Exeter Business Improvement Area.

  Disposition: : Carried

15.2

By-Law No. 65-2018 - Limiting Distance Agreement - Hayter/Hayter's Turkey Farms Ltd.

• Recommendation:
  Motion: 352-2018
  Moved: D. Frayne
  Seconded: T. Tomes

  That the South Huron Council gives first, second and third and final reading to By-Law #65-2018, being a by-law to authorize the execution of a Limiting Distance Agreement between the Municipality of South Huron, Hayter’s Turkey Farm Ltd. and Tom Hayter in the Municipality of South Huron in the County of Huron

  Disposition: : Carried

16.

Confirming By-Law

16.1

By-Law No. 66-2018 – Confirming By-Law

• Recommendation:
  Motion: 353-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That the South Huron Council gives first, second and third and final reading to By-Law #66-2018, being a by-law to confirm matters addressed at the July 3, 2018 Council meeting.

  Disposition: : Carried

17.

Adjournment

• Recommendation:
  Motion: 354-2018
  Moved: D. Frayne
  Seconded: C. Hebert

  That South Huron Council hereby adjourns at 7:42 p.m., to meet again on July 16, 2018 at 6:00 p.m. or at the Call of the Chair.

  Disposition: : Carried