Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:	Monday, March 05, 2018 at 6:00 P.m. - 9:00 P.m.
Location:	Council Chambers - Olde Town Hall

Members Present:

• Maureen Cole - Mayor, Council
• Dave Frayne - Deputy Mayor, Council
• Tom Tomes - Councillor - Ward 1, Council
• Marissa Vaughan - Councillor - Ward 1, Council
• Craig Hebert - Councillor - Ward 2, Council
• Ted Oke - Councillor - Ward 3, Council

Member Regrets:

• Wayne DeLuca - Councillor - Ward 2, Council

Staff Present:

• Dan Best, CAO, Administration
• Don Giberson, Environmental Services Director, Environmental Services
• Sarah Smith, Huron County Planner, Huron County Planning
• Rebekah Msuya-Collison, Deputy Clerk, Corporate Services, Deputy Clerk

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1.

Notice - Amendment to Budget

2.

Meeting Called To Order

Mayor Cole called the meeting to order at 6:00 p.m. 

Following the singing of O Canada, a moment of silence was held for Dave Urlin, former Deputy Mayor of South Huron.

3.

Public Meeting

• Recommendation:
  Motion: 83-2018
  Moved: T. Oke
  Seconded: T. Tomes

  That South Huron Council adjourn at  6:07 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendments.

  Disposition: : Carried

4.

Amendments to the Agenda, as Distributed and Approved by Council

Council amended the agenda as follows:

1. Addition of 13.12 Correspondence
2. Addition of 16.5 By-law
3. Moved item 8.4 to item 7.3
4. Moved item 9.9.2 to item 7.3

• Recommendation:
  Motion: 84-2018
  Moved: M. Vaughan
  Seconded: C. Hebert

  That South Huron Council approves the Agenda as amended.

  Disposition: : Carried

5.

Disclosure of Pecuniary Interest and the General Nature Thereof

None

6.

Delegations

7.

Minutes

7.1

Minutes of the Regular Council Meeting of February 20, 2018

• Recommendation:
  Motion: 85-2018
  Moved: C. Hebert
  Seconded: T. Tomes

  That South Huron Council adopts the minutes of the Regular Council Meeting of February 20, 2018, as printed and circulated.

  Disposition: : Carried

7.2

Minutes of the Public Meeting of February 20, 2018

• Recommendation:
  Motion: 86-2018
  Moved: D. Frayne
  Seconded: M. Vaughan

  That South Huron Council adopts the minutes of the Public Meeting of February 20, 2018, as printed and circulated.

  Disposition: : Carried

7.3

Minutes of the Committee of the Whole of February 21, 2018

Council  amended the agenda to include items 8.4 and 9.9.2 in the discussion of 7.3, specifically the recommendation from the Committee of the Whole and the YMCA proposal.

Council discussed the YMCA Development Services Proposal and clarified that the proposal is for engagement in the process to determine the demand and interest of the Community Hub/Recreation Centre project and support the Project Steering Committee in their mandate. 

Mr. Sean Dillon, Senior Manager Business Development YMCAs across Southwestern Ontario was in attendance.

• Recommendation:
  Motion: 87-2018
  Moved: T. Oke
  Seconded: D. Frayne

  That South Huron Council accept the recommendation of the Committee of the Whole that the Project Steering Committee review, comment and make recommendations to Council with respect to the YMCA proposal; and

  That staff be directed to prepare a report including a SWOT evaluation of the YMCA proposal in coordination with the Project Steering Committee; and

  That South Huron Council accept the recommendation of the Community Hub/Recreation Project Steering Advisory Committee that Council engage the YMCA as outlined in their proposal to provide community development services; and

  That the report of D. Best, Chief Administrative Officer dated March 5, 2018 regarding the YMCA Community Development Proposal be received; and

  That South Huron Council authorize Staff to enter into an Agreement with the YMCA to proceed with the proposed actions outlined in the Community Development Proposal to:

  • Support the Community Hub/Recreation Centre Project Steering Committee
  • Develop preliminary and final Operating Pro- forma
  • Lead the development of Terms of Reference for consultant selection
  • Provide Pre -Architectural Development Services
  Disposition: : Carried
• Recommendation:
  Motion: 88-2018
  Moved: T. Tomes
  Seconded: D. Frayne

  That South Huron Council accept the recommendation of the Committee of the Whole that Administration be directed to prepare a report analyzing By-law 67-2004 (Hawkers, Peddlers, Transient Traders and Refreshment Vehicles By-Law) and compare it to other municipalities, review the fee and deposit and bring a report back to Council.

  Disposition: : Carried
• Recommendation:
  Motion: 89-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council accept the Committee of the Whole that the draft animal control By-law is forwarded to Council for consideration and approval.

  Disposition: : Carried
• Recommendation:
  Motion: 90-2018
  Moved: T. Oke
  Seconded: M. Vaughan

  That South Huron Council adopts the minutes of the Committee of the Whole Meeting of February 21, 2018, as printed and circulated.

  Disposition: : Carried

7.3.1

Community Hub/Recreation Project Steering Advisory Committee - Motion brought forward from February 27 meeting

7.3.2

CAO Best - YMCA Community Development Services Proposal

8.

Councillor Board and Committee Reports

8.1

Dashwood Community Centre Advisory Committee - Minutes of November 28, 2017

8.2

Upper Thames River CA - Minutes of January 23, 2018

8.3

Community Hub/Recreation Project Steering Advisory Committee - Minutes of February 15, 2018

Councillor Vaughan presented a verbal report on the Lake Huron Primary Water Supply System board meeting held Thursday March 1, 2018.

• Recommendation:
  Motion: 91-2018
  Moved: C. Hebert
  Seconded: M. Vaughan

  That the minutes of the following committees and/or boards be received as presented to Council:

  • Minutes of Dashwood Community Centre Advisory Committee of November 28, 2017;
  • Minutes of Upper Thames River CA of January 23, 2018;
  • Minutes of Community Hub/Recreation Project Steering Committee of February 15, 2018.
  Disposition: : Carried

9.

Staff Reports

9.1

Planning

9.1.1

S. Smith, Huron County Planner re Severance Application B95-2017 Scatcherd

• Recommendation:
  Motion: 92-2018
  Moved: D. Frayne
  Seconded: M. Vaughan

  That South Huron Council recommends to Huron County Council that Consent for file B95-2017 be granted with conditions as set out in the Planner's report dated February 23, 2018.

  Disposition: : Carried

9.1.2

S. Smith, Huron County Planner re Severance Application B05-2018 Hayter

Planner Smith noted that this consent application correlates with Item 16.3 Rezoning By Law 22-2018.

 

• Recommendation:
  Motion: 93-2018
  Moved: C. Hebert
  Seconded: T. Tomes

  That South Huron Council recommends to Huron County Council that Consent for file B05-2018 be granted with conditions as set out in the Planner's report dated February 23, 2018.

  Disposition: : Carried

9.2

Financial Services

9.3

Environmental Services

9.3.1

D. Giberson, ESD Director - Results of the 2017 DWQMS System Audit by NSF-ISR International

• Recommendation:
  Motion: 94-2018
  Moved: T. Oke
  Seconded: M. Vaughan

  That South Huron Council receive the report from D. Giberson, ESD Director re: Results of the 2017 DWQMS System Audit by NSF-ISR International.

  Disposition: : Carried

9.3.2

D. Giberson, ESD Director - 2017 Annual Report for the South Huron Drinking Water System

ESD Director Giberson explained that the higher averages for flows in November and December correlates with when the Exeter Water Tower System was offline for upgrades.

 

 

 

• Recommendation:
  Motion: 95-2018
  Moved: C. Hebert
  Seconded: D. Frayne

  That South Huron Council receive the report from D. Giberson, ESD Director RE: 2017 Annual Report for the South Huron Drinking Water System.

  Disposition: : Carried

9.3.3

D. Giberson, ESD Director - 2017 Drinking Water System Annual Compliance Report to the Ministry of the Environment and Climate Change

• Recommendation:
  Motion: 96-2018
  Moved: T. Oke
  Seconded: M. Vaughan

  That South Huron Council receive the report from D. Giberson, ESD Director RE: 2017 Drinking Water System Annual Compliance Report to the Ministry of the Environment and Climate Change.

  Disposition: : Carried

9.3.4

D. Giberson, ESD Director - 2017 Mandatory reporting of Commercial and Industrial water consumption information to the MOECC

• Recommendation:
  Motion: 97-2018
  Moved: C. Hebert
  Seconded: D. Frayne

  That South Huron Council receive the report from D. Giberson, ESD Director RE: 2017 Mandatory reporting of Commercial and Industrial water consumption information to the Ministry of the Environment and Climate Change.

  Disposition: : Carried

9.3.5

D. Giberson, ESD Director - 2017 Annual Kirkton Landfill (Closed) Status Report

• Recommendation:
  Motion: 98-2018
  Moved: T. Tomes
  Seconded: T. Oke

  That South Huron Council receive the report from D. Giberson, Environmental Services Director Re: 2017 Annual Kirkton Landfill (Closed) Status Report.

  Disposition: : Carried

9.3.6

D. Giberson, ESD Director - Unsuccessful 2017 OCIF Top-Up Grant Funding Application for Huron Street East Reconstruction Project

Mayor Cole left the chair and Deputy Mayor Frayne took the chair for this discussion.  ESD Director Giberson gave council a copy of the Municipality of South Huron - 2017 Reserve Activity, which is attached to the minutes.

Chair Frayne called the question.

CAO Best advised that a reconciliation report for the record will be brought forward to Council.

Chair Frayne called for a recess at 7:30 p.m. Council reconvened at 7:42 p.m.

• Recommendation:
  Motion: 99-2018
  Moved: D. Frayne
  Seconded: M. Vaughan

  That South Huron Council receive the report from D. Giberson, Environmental Services Director RE: Unsuccessful 2017 OCIF Top-Up Grant Funding Application for Huron Street East Reconstruction project.

   

  Disposition: : Carried
• Recommendation:
  Motion: 100-2018
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Council authorizes a 2018 budget amendment to transfer an additional amount of $437,889 from the Transportation Capital Replacement Reserve; $262,733 from the Water Capital Replacement Reserve and $175,156 from the Sewer Capital Replacement Reserve to offset the loss the OCIF grant funding for the Huron Street East Reconstruction project.

  Disposition: : Carried
• Recommendation:
  Motion: 101-2018
  Moved: M. Cole
  Seconded: M. Vaughan

  That South Huron Council direct staff to provide a report to Council that identifies the money in reserves December 2014 until December 2017 and the estimated amount for December 31, 2018 with the Huron Street East project included; and

  that the estimated amount to Dec 31 2018 and the investment by the municipality allocated to reserves be identified as well as the expenditures, prior to the end of April 2018 for the same period.

   

  Disposition: : Carried

9.4

Transportation Services

9.5

Community Services

9.6

Development Services

9.7

Emergency Services

9.8

Corporate Services

9.9

Administration

Chair Cole resumed the chair at 7:45 p.m.

9.9.1

CAO Best - Dashwood Community Centre Update 2

CAO Best advised that an application for minor variance is required in connection to the project.

• Recommendation:
  Motion: 102-2018
  Moved: C. Hebert
  Seconded: D. Frayne

  That the report of Daniel Best dated March 5, 2018 regarding Update #2 on the Dashwood Community Centre Construction project be received.

   

  Disposition: : Carried

10.

Deferred Business

11.

Notices of Motion

12.

Mayor & Councillor Comments and Announcements

Mayor Cole attended the Huron County Federation of Agriculture annual Mp/MPP Local politician day on February 23, 2018.

Mayor Cole updated Council on OGRA workshops and presentations that she felt had value to South Huron initiatives.

Councillor Oke advised Council that the FCC AgriSpirit Fund for enhancing rural communities is now open and is accepting applications for a total of $1.5 million in funding this year.  He will send link to council.

CAO Best updated council on the submission of the Community Transportation Grant Program.

13.

Communications

13.1

Municipal Affairs - Proclamation of Bill 139

13.2

AMCTO - 2018 Federal Budget Update

13.3

AMO - OMAFRA Announcement to Support Municipal Main Street Revitalization

13.4

AMO Policy Update - Public Reporting for Fire Department Response Times

13.5

BRA - February 18, 2018 Board Meeting Highlights

13.6

Lake Huron Primary Water Supply System-2017 Annual Report

13.7

CHIP - Winter Newsletter

13.8

Lake Huron Coastal Centre - Conference

Councillor Vaughan will follow up with more information.

13.9

Huron County Accessibility Advisory Committee - Committee Member Vacancy

Council requested that this ad be posted on municipal website and social media.

13.10

Huron Elgin London Project - Invitation

13.11

Legion Ladies Auxiliary Parade - Request for Parade Road Closure

Council directed the Clerk to send a letter thanking the Legion Ladies Auxiliary for holding their event.

• Recommendation:
  Motion: 103-2018
  Moved: D. Frayne
  Seconded: T. Tomes

  That South Huron Council receive the request from the Legion Ladies Auxiliary and approve the parade temporary road closure for the Zone Convention Parade on April 29, 2018.

  Disposition: : Carried

13.12

Allen Plant - Request re Event

Council clairied that the donation request was tied to arena staff and rental of the arena floor.

Councillor Hebert advised Council that MPP Ernie Hardeman is moving forward with a private members bill for landfill project approval which was supported by South Huron Council resolution #515-2017 .

• Recommendation:
  Motion: 104-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council contribute up to $1000 through discretionary fund.

  Disposition: : Carried
• Recommendation:
  Motion: 105-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council receive communication items not otherwise dealt with.

   

  Disposition: : Carried

14.

Closed Session

15.

Report From Closed Session

16.

By-Laws

16.1

By-Law No. 20-2018 - Development Agreement - Kulack B58-2017

• Recommendation:
  Motion: 106-2018
  Moved: M. Vaughan
  Seconded: C. Hebert

  That the South Huron Council gives first, second and third and final reading to By-Law #20-2018, being a by-law to authorize the execution of a Development Agreement between the Municipality of South Huron and Lindsay Kuiack and Andrew Kuiack.

  Disposition: : Carried

16.2

By-Law No. 21-2018 - Animal Control

Council agreed to amend the draft by-law by adding "and cat" under section 10.1.

 

• Recommendation:
  Motion: 107-2018
  Moved: C. Hebert
  Seconded: M. Vaughan

  That the South Huron Council gives first, second and third and final reading to By-Law #21-2018, as amended, being a by-law to put in place regulations associated with the control, licencing and registration of animals within the Municipality of South Huron.

  Disposition: : Carried

16.3

By-Law No. 22-2018 - Hayter - First & Second Reading only

First & Second Reading

• Recommendation:
  Motion: 108-2018
  Moved: C. Hebert
  Seconded: D. Frayne

  That the South Huron Council gives first and second reading to By-Law #22-2018, being a by-law to amend By-Law #12-1984, being the Zoning By-Law for the former Township of Stephen for lands known as Conc N BDY N PT Lot 25, Stephen Ward, Municipality of South Huron.

  Disposition: : Carried

16.4

By-Law No. 23-2018 - Turnbull

• Recommendation:
  Motion: 109-2018
  Moved: M. Vaughan
  Seconded: T. Oke

  That the South Huron Council gives first, second and third and final reading to By-Law #23-2018, being a by-law to amend By-Law #12-1984, being the Zoning By-Law for the former Township of Stephen for lands known as Lot 2, Concession B, Pt Lot 17, Concession 19, Stephen Ward, Municipality of South Huron.

  Disposition: : Carried

16.5

By-Law No. 24-2018 - BRA Agreement

• Recommendation:
  Motion: 110-2018
  Moved: T. Oke
  Seconded: C. Hebert

  That the South Huron Council gives first, second and third and final reading to By-Law #24-2018, being a By-Law to authorize entering into an Agreement with Bluewater Recycling Association for Waste and Recyclable Co-collection Program Services.

  Disposition: : Carried

17.

Confirming By-Law

17.1

By-Law No.25-2018 – Confirming By-Law

• Recommendation:
  Motion: 111-2018
  Moved: T. Tomes
  Seconded: M. Vaughan

  That the South Huron Council gives first, second and third and final reading to By-Law #25-2018, being a by-law to confirm matters addressed at the March 5, 2018 Council meeting.

  Disposition: : Carried

18.

Adjournment

• Recommendation:
  Motion: 112-2018
  Moved: D. Frayne
  Seconded: M. Vaughan

  That South Huron Council hereby adjourns at 8:27 p.m., to meet again on March 19, 2018 at 6:00 p.m. or at the Call of the Chair.

  Disposition: : Carried