Corporation of the Municipality of South Huron
Agenda - Regular Council Meeting

Monday, February 07, 2022 at 6:00 P.m. - 7:00 P.m.

Remote Electronic Meeting South Huron Council Chambers

Live Video Feed - https://www.southhuron.ca/en/government/agendas-and-minutes.aspx

Notice of Electronic Meeting:
The following meeting will be held electronically using the Zoom Video Conferencing Application. Residents will be able to watch a livestream of the meeting by going to the South Huron Agendas and Minutes webpage at
https://www.southhuron.ca/en/government/agendas-and-minutes.aspx

 

Accessibility of Documents:

Documents are available in alternate formats upon request.  If you require an accessible format or communication support, please contact the Clerk's Department at 519-235 -0310 or by email at [e-mail]  to discuss how best we can meet your needs.

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1.

Meeting Called To Order

Welcome, O Canada & Land Acknowledgment

2.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:

  That South Huron Council approves the Agenda as presented.

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

4.

Delegations

4.1

Enbridge Gas - Franchise Agreement Renewal

• Recommendation:

  That South Huron Council receives the delegation as presented from Enbridge Gas Inc. by Brian Lennie Senior Advisor and Darryl Arnold Manager, Operations re Enbridge Gas Franchise Agreement Renewal.

5.

Minutes

5.1

Minutes of the Regular Council Meeting of January 17, 2022

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting of January 17, 2022, as printed and circulated.

6.

Councillor Board and Committee Reports

6.1

Police Services Board - December 14, 2021 Minutes 

6.2

Upper Thames River Conservation Authority - January 21, 2022 Agenda Package

Link to agenda package

• Recommendation:

  ​That the minutes and reports of the following committees and/or boards be received as presented to Council:

  • Police Services Board - Reports and Minutes of December 14, 2021
  • Upper Thames River Conservation Authority - January 21, 2022 Agenda Package

7.

Staff Reports

7.1

Planning and Building Services

7.1.1

Craig Metzger, Senior Planner, CVD Exeter Inc - Subdivision 40T09001

• Recommendation:

  That South Huron Council receives the report from C. Metzger, Huron County Planner re: Extension of Draft Plan Approval for Subdivision 40T09001; and

  That South Huron Council recommend the County of Huron deny the request for a one year extension of draft approval for Plan of Subdivision file 40T09001.

7.1.2

Vanessa Culbert, Planning Coordinator and Rebekah Msuya-Collison, General Manager of Corporate Services - 2021 4th Quarter and 2021 Year End Summary Planning Report 

• Recommendation:

  That South Huron Council receives the report re: 4th Quarter and 2021 Year End Planning Summary Report for information purposes.

7.1.3

Mike Rolph, Chief Building Official -  4th Quarter Building Activity Report, Annual Building Activity Report and Five Year Summary

• Recommendation:

  That South Huron Council receives the report from M. Rolph, Chief Building Official regarding the 2021 4th Quarter Building Activity Report, 2021 Annual Building Activity Report and the Five Year Summary for information only.

7.2

Fire and Community Services

7.3

Operations, Infrastructure and Development

7.3.1

Shane Timmermans, Manager of Transportation Services -Tender Results - 2022 Provision of Crushed Granular “M” for Road Maintenance

• Recommendation:

  That South Huron Council receive the report from Shane Timmermans, Manager of Transportation Services RE: Tender Results - 2022 Provision of Crushed Granular “M” for Road Maintenance and;

  That South Huron Council accept the tender received from McKenzie and Henderson Ltd and award a contract for the supply Crushed Granular “M” at $12.95 per tonne for a total cost of $354,626.50 plus HST.

7.3.2

Shane Timmermans, Manager of Transportation Services - Tender Results - 2022 Supply and Application of Dust Suppressant on Gravel Roads

• Recommendation:

  That South Huron Council receive the report from Shane Timmermans, Manager of Transportation Services RE: Tender Results - 2022 Supply and Application of Dust Suppressant on Gravel Roads and;

  That South Huron Council accept the tender received from 552976 Ontario Limited o/a Clayton Holland Trucking and award a contract for the supply and application of 392 flake tonnes of dust suppressant at $311.89 per tonne for a total cost of $122,260.88 plus HST, and;

  That South Huron Council authorizes $12,689.88 be drawn from the Transportation operating reserve to cover the amount required to meet the total cost.

7.4

General Government Services

7.4.1

Julia Roberts, Deputy Treasurer and Sandy Becker, General Manager of Financial Services - 2021 Annual Report on Lease Financing Agreements

• Recommendation:

  That South Huron Council receives the report from J. Roberts, Deputy Treasurer and S. Becker, General Manager of Financial Services/Treasurer, re: 2021 Annual Report on Lease Financing Agreements.

7.4.2

Katie Trebble, Administrative Assistant and Rebekah Msuya-Collison, General Manager of Corporate Services - Request for Services, Complaints and By-Law Infractions – 2021 4th Quarter and 2021 Year End – Final Report

• Recommendation:

  That South Huron Council receives the report re: Request for Services, Complaints and By-Law Infractions – 2021 4th Quarter and 2021 Summary Report for information purposes.

7.4.3

Alex Wolfe, Deputy Clerk and Rebekah Msuya-Collison, General Manager of Corporate Services - Closing Road Allowance Request - Ann Street, Dashwood

• Recommendation:

  That South Huron Council receives the report  re: Rumball Request to Purchase Lands (Road Allowance, Dashwood); and

  That Council authorize staff initiate the process to stop up and close the unused portion of Ann Street that aligns with the rear property line of 183 Main Street and declare the lands surplus; and

  That Council exercise their authority under Section 3, subsections 2 (the second one) and sections 6 and 11 of the Municipality’s By-Law Governing the Sale of Real Property and authorize staff to negotiate solely with the owner of Lot 8, Plan 224, Stephen; Part Lots 1 and 9, Plan 224, Stephen; Part 3 22R1695; Municipality of South Huron for the unopened road allowances portion of Ann Street as outlined in this report; and

  That Council authorize staff negotiate any recommended revisions to the agreement of purchase and sale and approve the proposed consideration for purchase of $2.00 and no deposit, plus any municipal costs for the completing the road closing and sale process.

7.4.4

Rebekah Msuya-Collison, General Manager of Corporate Services - Legislative Requirements for Council Committees

• Recommendation:

  That South Huron Council receives the report re: Council Committees – Legislative Review.

8.

Deferred Business

8.1

Delegation Item from January 17, 2022 Meeting

Huron County Economic Development

8.2

Deferred Item from January 17, 2022 Meeting - Item 6.4

Link to Item 6.4

• Recommendation:

  That the two Council representatives and staff develop an agreement for the Kirkton-Woodham Community Centre and the Kirkton- Woodham Pool and map out a framework and draft to go back to respective Councils.

9.

Notices of Motion

10.

Mayor & Councillor Comments and Announcements

11.

Communications

11.1

Federal Minister of Agriculture and Agri-Food and Ontario Minister of Agriculture Rural Affairs -  Ontario Wildlife Damage Compensation Program Initiative

11.2

Ministry of Municipal Affairs and Housing - Municipal Modernization Program - Municipality of South Huron External Network Security Test Review

11.3

Ministry of Municipal Affairs and Housing - Municipal Modernization Program -  Town of Tillsonburg Joint Fire Service Modernization Program

11.4

Ministry of Energy - Consultation - Critical Electricity Transmission Infrastructure in the Southwestern Ontario

11.5

Ontario Fire Marshal – Firefighter Certification - Regulatory Registry Posting 

11.6

Bluewater Recycling Association - January 20, 2022 Meeting Notes

11.7

Avon Maitland District School Board Meeting Highlights - January 25, 2022

11.8

Huron Perth Public Health - Report - Medical Officer of Health 

11.9

Rob Farquhar - Request - Exemption to Cemetery By-Law (Additional Foot Marker)

11.10

Mayors Town of Caledon and Mono - Joint Letter -  Issues Facing Provincial Offence Courts

11.11

Mayor, Town of Aurora - Resolution - Dissolve OLT (Ontario Land Tribunal)

11.12

Town of Plympton-Wyoming- Resolution - Fire Safety Measures - Request to Review the Ontario Fire Code Retrofit Section 9.S

11.13

City of Brantford - Resolution - Addressing the Revolving Door of Justice - Accountability for Sureties and Swift Justice

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

   

12.

Closed Session

13.

Report From Closed Session

14.

By-Laws

14.1

By-Law No. 5-2022 - Ontario Trillium Foundation Grant

Memo to By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #5-2022, being a By-law to authorize an Agreement with the Ontario Trillium Foundation for funding under the Community Building Fund Capital Stream Grant.

14.2

By-Law No. 6-2022 - Memorandum of Understanding - United Way Perth-Huron

Memo to By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #6-2022, being a by-law to authorize the signing of a Memorandum of Understanding with the United Way Perth-Huron for the purpose of formalizing a working relationship with the Municipality of South Huron for a long-term financial commitment to the United Way’s mission.

14.3

By-Law No. 7-2022 - Cooke Municipal Drain 2021 - amend By-Law No. 27-2021 - Actual Costs

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #7-2022, being a By-law to amend By-Law 27-2021 to provide for collection of actual costs for construction of the Cooke Municipal Drain 2021.

15.

Confirming By-Law

15.1

By-Law No. 8-2022 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #8-2022, being a by-law to confirm matters addressed at the February 7, 2022 Council meeting.

16.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at ______ p.m., to meet again on February 22, 2022 at 6:00 p.m. or at the Call of the Chair.