Corporation of the Municipality of South Huron

Committee of the Whole

Minutes

Meeting #:
Date:	Tuesday, September 05, 2017 at 1:00 P.m. - 2:00 P.m.
Location:	Olde Town Hall-Carling Room

Members Present:

• Maureen Cole - Mayor
• Dave Frayne - Deputy Mayor
• Tom Tomes - Councillor - Ward 1
• Marissa Vaughan - Councillor - Ward 1
• Wayne DeLuca - Councillor - Ward 2
• Craig Hebert - Councillor - Ward 2
• Ted Oke - Councillor - Ward 3

Staff Present:

• Dan Best, CAO
• Genevieve Scharback, Corporate Services Manager/Clerk
• Sandy Becker, Financial Services Manager/Treasurer
• Andrew Baird, Emergency Services Manager/Fire Chief
• Jo-Anne Fields, Community Services Manager
• Dwayne McNab, Development Services Manager/CBO

Others Present:

• ​Angela Shipway, Financial Analyst

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1.

Meeting Called to Order

Chair Cole called the meeting to order at 1:00 p.m.

2.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:
  Motion: CW43-2017
  Moved: C. Hebert
  Seconded: M. Vaughan

  That South Huron Committee of the Whole approves the Agenda as presented.

Disposition: : Carried

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

None.

4.

Reports

4.1

Budget Committee Meeting #1 - Budget Process Overview and Direction

CAO Best noted that during todays meeting there are two matters to consider for direction to staff, being the consensus of the Committee for an acceptable increase on the levy for 2018 and what is the limit for the Community Grant program.

Financial Services Manager/Treasurer S. Becker provided an overview of the 2018 budget process.  The full presentation will be posted on the website.

The Committee discussed the process for Community grants.  Staff will provide a reminder email to applicants with outstanding follow up reports. 

The Committee will revisit a possible increase to the levy following the Asset Management report.

• Recommendation:
  Motion: CW44-2017
  Moved: D. Frayne
  Seconded: T. Oke

  That South Huron Committee of the Whole hereby receives the report from S. Becker, Financial Services Manager/Treasurer re: Budget Process Overview.

Disposition: : Carried

4.2

Asset Management Program Presentation

Financial Analyst, A. Shipway reviewed an overview of the Asset Management Plan.  The full presentation will be available on the municipal website.

The 2017 amount for Community Grants will be used for the purpose of preparing a draft budget.

 

• Recommendation:
  Motion: CW45-2017
  Moved: C. Hebert
  Seconded: M. Vaughan

  That South Huron  Committee of the Whole hereby receives the report from A. Shipway, Financial Analyst re: Asset Management Program.
• Recommendation:
  Motion: CW46-2017
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Committee of the Whole hereby directs staff to proceed with preparing a draft 2018 budget with a 2% increase to the levy, excluding the assessment changes.

Disposition: : Carried

Disposition: : Carried

5.

Adjournment

• Recommendation:
  Motion: CW47-2017
  Moved: D. Frayne
  Seconded: C. Hebert

  That South Huron Committee of the Whole does now adjourn at 3:58 p.m.

Disposition: : Carried