Corporation of the Municipality of South Huron

Agenda - Regular Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers - Olde Town Hall

Accessibility of Documents:
Documents are available in alternate formats upon request.  If you require an accessible format or communication support, please contact the Clerk's Department at 519-235 -0310 or by email at g.scharback@southhuron.ca  to discuss how best we can meet your needs.


Welcome & O Canada

Employee Service Awards Presentation by Mayor Cole

  • Recommendation:

    That South Huron Council adjourn at                 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendments D14-13-2017 (KPD Construction Consulting Inc. (Durand).

  • Recommendation:

    That South Huron Council approves the Agenda as presented.

  • Recommendation:

    That South Huron Council accept the recommendation from the Committee of the Whole that the Ausable Bayfield Conservation Authority grant request be approved in the amount of $6,000.

  • Recommendation:

    That South Huron Council accept the recommendation from the Committee of the Whole that the Big Brothers Big Sisters of South Huron's grant request be approved in the amount of $1,268.

  • Recommendation:

    That South Huron Council accept the recommendation from the Committee of the Whole that the Exeter Chapter Order of the Eastern Star grant request be approved in the amount of $500.

  • Recommendation:

    That South Huron Council accept the recommendation from the Committee of the Whole that the Exeter Saddle Club grant request be approved in the amount of $400.

  • Recommendation:

    That South Huron Council accept the recommendation of the Committee of the Whole that the Exeter United Church UCW grant be approved in the amount of $513.

  • Recommendation:

    That South Huron Council accept the recommendation of the Committee of the Whole that the South Huron Choir grant request be approved in the amount of $2,000.

  • Recommendation:

    That South Huron Council accept the recommendation of the Committee of the Whole that the South Huron Hospital Auxiliary grant request be approved in the amount of $2,945.

  • Recommendation:

    That South Huron Council accept the recommendation of the Committee of the Whole that the South Huron Hospital Foundation grant request be approved in the amount of $2,300.

  • Recommendation:

    That South Huron Council accept the recommendation from the Committee of the Whole that the South Huron Medical Recruitment & Retention Committee grant request be approved in the amount of $1,000.

  • Recommendation:

    That South Huron Council accept the recommendation of the Committee of the Whole that the Cultural Collective/Farmers Market grant request be approved in the amount of $5,000.

  • Recommendation:

    That South Huron Council accept the recommendation from the Committee of the Whole that in year grant requests be approved in the amount of $7,500.

  • Recommendation:

    That South Huron Council accept the recommendation of the Committee of the Whole that the Exeter Lions Club grant request be approved in the amount of $5,000.

  • Recommendation:

    That South Huron Council adopts the minutes of the Committee of the Whole Meeting of November 14, 2017, as printed and circulated.

  • Recommendation:

    That South Huron Council adopts the minutes of the Regular Council Meeting of November 20, 2017, as printed and circulated.

  • Recommendation:

    That South Huron Council adopts the minutes of the Public Council Meeting of November 20, 2017, as printed and circulated.

  • Recommendation:

    That South Huron Council accept the recommendation from the Municipal Heritage Committee that the Municipal Logo domes be added to the Historical Signs and the Maple Leaf dome be added to the time capsule sign; and

    That proofs for the signs for the Bissett School, Commercial Hotel and Time Capsule be ordered and approved prior to ordering the signs at an estimated cost of $1,393.00, plus applicable taxes and shipping costs, funded by the approved Heritage Committee budget.  

  • Recommendation:

    That the minutes of the following committees and/or boards be received as presented to Council:

    • Communities in Bloom Minutes of October 4, 2017; and
    • Municipal Heritage Advisory Committee Minutes of November 2, 2017.

     

  • Recommendation:

    That South Huron Council recommends to Huron County Council that Consent for file B64-2017 be granted with conditions as set out in the Planner's report dated November 23, 2017

  • That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2017 Carry Forward Projects;

    And that South Huron Council authorizes that the following list of 2017 approved projects be carried forward to the 2018 fiscal year for completion and that the balance of the 2017 budget allowances for each of the respective projects be carried forward to the 2018 fiscal year;

    1. Capital Budgeting Software
    2. Website
    3. Port Blake Revitalization
    4. Exeter Swimming Pool
    5. MacNaughton Park Washroom
    6. Dashwood Washroom
    7. Victoria Park Washrooms, Changeroom, Filter room
    8. South Huron Recreation Centre
    9. Upgrade Lagoon Aeration System
    10. Bulk Water Station
    11. Dashwood Road Watermain Replacement
    12. Line 17 Resurfacing- Hern Line to Rogerville Rd.
    13. Gregus Court Overlay
    14. Marlborough St Resurfacing
    15. McTaggert Line Bridges #3037, #3038 (engineering) and #3039
    16. Phase 3 Downtown Decorative Streetlighting
    17. Bridge OSIM Reporting

  • Recommendation:

    That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2017 Year End Reserve Adjustments/ Rollovers;

    And that South Huron Council authorizes the Treasurer to make the following financial adjustments at year end;

    1. That funds levied through the 2017 Capital and Operating Budgets approved by Council which are not spent as specified in the budget be transferred to the appropriate reserve;
    2. That where funds have been allocated from the reserve fund for projects that were not completed or projects where the cost was below the budgeted amount, that those funds be left in the reserve and not be transferred to the revenue fund;
    3. That the capital projects or project additions approved by Council subsequent to the passing of the 2017 Budget for which the source of financing was approved from the reserve fund, that those monies be transferred in the amount required to cover the 2017 expenditures.

       

  • Recommendation:

    That South Huron Council receives the report from D. McNab, Development Services Manager re:  2017 Building Activity Report (Q3) for information only.

  • That South Huron Council receives the report from G. Scharback, Corporate Services Manager/Clerk re: 2018 Council Meeting and Holiday Schedule;

    And that the 2018 Council Meeting and Holiday calendar be approved as presented.

  • That South Huron Council receives the report from G. Scharback, Corporate Services Manager/Clerk re: Application for Tile Drain Loan; and

    That South Huron Council provisionally approves a Tile Drain Loan in the amount of $50,000 for Concession 10 Part Lot 14 S Part Lot 15 Subject to Easement, Stephen Ward, Municipality of South Huron

  • That South Huron Council receives the report of Dan Best, Chief Administrative Officer regarding the Request for Proposal (RFP) results for the Construction of the Outdoor Pool Building/Washrooms project; and

    That Council awards the project to Doug Geoffrey Construction Ltd based on their submitted proposal of $497,187 plus HST.

  • Recommendation:

    That South Huron Council hereby schedules a Committee of the Whole Budget meeting on Monday December 11, 2017 at 4:00 p.m.

  • Recommendation:

    That South Huron Council hereby supports the resolution of the Town of Tilsonburg dated November 13, 2017, wherein they call upon the Government of Ontario to formally grant municipalities the authority to approve landfill projects in or adjacent to their communities, prior to June 2018; and

    That the approval be required at both the upper-tier and affected lower-tier municipalities; and

    That this resolution be sent to the Premier of Ontario and the Minister of Environment and Climate Change.

  • Recommendation:

    That South Huron Council receive communication items not otherwise dealt with.

     

  • Recommendation:

    That the South Huron Council gives third and final reading to By-Law #70-2017, being a by-law to amend By-Law #62-2014, being a by-law to authorize the Community Funding Agreement between The Municipality of South Huron and Goshen Wind LP.

  • Recommendation:

    That the South Huron Council gives first, second and third and final reading to By-Law #72-2017, being a by-law to authorize the borrowing upon amortizing debentures in the principal amount of $2,451,401.96 towards the cost of the Grand Bend Sewage Treatment Facility and Pumping Station 2 projects.

  • Recommendation:

    That the South Huron Council gives first, second and third and final reading to By-Law #73-2017, being a By-Law to amend Schedule “B” of By-Law #50-2017, being a by-law to impose a sewage works charge to recover the capital cost of the Grand Bend Sewage Treatment Facility and Pumping Station 2 Projects.

  • Recommendation:

    That the South Huron Council gives first, second and third and final reading to By-Law #74-2017, being a by-law to amend Zoning By-Law 30-1978 of the former Town of Exeter for the lands known as Plan 376, Lot 281, Part Lot 280, Exeter Ward, Municipality of South Huron (500 Acheson Street).

     

  • Recommendation:

    That the South Huron Council gives first, second and third and final reading to By-Law #75-2017, being a by-law to confirm matters addressed at the December 4, 2017 Council meeting.

  • Recommendation:

    That South Huron Council hereby adjourns at ______ p.m., to meet again on December 18, 2017 at 6:00 p.m. or at the Call of the Chair.

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