Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers - Olde Town Hall
Members Present:
  • Maureen Cole - Mayor, Council
  • Dave Frayne - Deputy Mayor, Council
  • Tom Tomes - Councillor - Ward 1, Council
  • Marissa Vaughan - Councillor - Ward 1, Council
  • Wayne DeLuca - Councillor - Ward 2, Council
  • Craig Hebert - Councillor - Ward 2, Council
  • Ted Oke - Councillor - Ward 3, Council
Staff Present:
  • Dan Best, CAO, Administration
  • Genevieve Scharback, Corporate Services Manager/Clerk, Corporate Services/Clerk
  • Sandy Becker, Financial Services Manager/Treasurer, Financial Services
  • Jo-Anne Fields, Community Services Manager, Community Services
  • Dwayne McNab, Development Services Manager/CBO, Development Services
  • Sarah Smith, Huron County Planner, Huron County Planning

Mayor Cole called the meeting to order at 6:00 p.m. 

Following O Canada Mayor Cole and CAO Best presented Employee Service Awards to Tom Seip for fifteen years of service and to Dwight Kinsman for twenty-five years of service.  Employees unable to be in attendance, Sue Johnson, Dawn Humphrey, Chad Arnold and Jason McBride, were also recognized for fifteen years of service.

  • Recommendation:
    Motion:497-2017
    Moved:T. Oke
    Seconded:D. Frayne

    That South Huron Council adjourn at 6:09 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendments D14-13-2017 (KPD Construction Consulting Inc. (Durand).

    Disposition: : Carried
  • Recommendation:
    Motion:500-2017
    Moved:M. Vaughan
    Seconded:T. Oke

    That South Huron Council approves the Agenda as presented.

    Disposition: : Carried
  • Recommendation:
    Motion:501-2017
    Moved:D. Frayne
    Seconded:M. Vaughan

    That South Huron Council adopts the minutes of the Committee of the Whole Meeting of November 14, 2017, as printed and circulated.

    Disposition: : Carried
  • Recommendation:
    Motion:502-2017
    Moved:C. Hebert
    Seconded:W. DeLuca

    That South Huron Council approves 2018 grant requests for the following applicants;

    • Ausable Bayfield Conservation Foundation - $6,000
    • Big Brothers Big Sisters of South Huron - $1,268
    • Exeter Chapter Order of Eastern Star - $500
    • Exeter Saddle Club - $400
    • Exeter United Church UCW - $513
    • South Huron Community Choir - $2,000
    • South Huron Hospital Auxiliary - $2,945
    • South Huron Hospital Foundation - $2,300
    • South Huron Medical Recruitment & Retention Committee - $1,000
    • The Cultural Collective/Farmers Market - $5,000
    • Exeter Lions Club - $5,000
    • In Year Grant Requests - $7,500

     

    Disposition: : Carried
  • Recommendation:
    Motion:503-2017
    Moved:M. Vaughan
    Seconded:T. Oke

    That South Huron Council adopts the minutes of the Regular Council Meeting of November 20, 2017, as printed and circulated.

    Disposition: : Carried
  • Recommendation:
    Motion:504-2017
    Moved:M. Vaughan
    Seconded:T. Tomes

    That South Huron Council adopts the minutes of the Public Council Meeting of November 20, 2017, as printed and circulated.

    Disposition: : Carried
  • Recommendation:
    Motion:505-2017
    Moved:C. Hebert
    Seconded:W. DeLuca

    That South Huron Council accept the recommendation from the Municipal Heritage Committee that the Municipal Logo domes be added to the Historical Signs and the Maple Leaf dome be added to the time capsule sign; and

    That proofs for the signs for the Bissett School, Commercial Hotel and Time Capsule be ordered and approved prior to ordering the signs at an estimated cost of $1,393.00, plus applicable taxes and shipping costs, funded by the approved Heritage Committee budget.  

    Disposition: : Carried
  • Recommendation:
    Motion:506-2017
    Moved:C. Hebert
    Seconded:D. Frayne

    That the minutes of the following committees and/or boards be received as presented to Council:

    • Communities in Bloom Minutes of October 4, 2017; and
    • Municipal Heritage Advisory Committee Minutes of November 2, 2017.

     

    Disposition: : Carried
  • Recommendation:
    Motion:507-2017
    Moved:M. Vaughan
    Seconded:T. Tomes

    That South Huron Council recommends to Huron County Council that Consent for file B64-2017 be granted with conditions as set out in the Planner's report dated November 23, 2017

    Disposition: : Carried
  • Recommendation:
    Motion:508-2017
    Moved:C. Hebert
    Seconded:M. Vaughan

    That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2017 Carry Forward Projects;

    And that South Huron Council authorizes that the following list of 2017 approved projects be carried forward to the 2018 fiscal year for completion and that the balance of the 2017 budget allowances for each of the respective projects be carried forward to the 2018 fiscal year;

    1. Capital Budgeting Software
    2. Website
    3. Port Blake Revitalization
    4. Exeter Swimming Pool
    5. MacNaughton Park Washroom
    6. Dashwood Washroom
    7. Victoria Park Washrooms, Changeroom, Filter Room
    8. South Huron Recreation Centre
    9. Upgrade Lagoon Aeration System
    10. Bulk Water Station
    11. Dashwood Road Watermain Replacement
    12. Line 17 Resurfacing- Hern Line to Rogerville Rd.
    13. Gregus Court Overlay
    14. Marlborough St Resurfacing
    15. McTaggert Line Bridges #3037, #3038 (engineering) and #3039
    16. Phase 3 Downtown Decorative Streetlighting
    17. Bridge OSIM Reporting
    Disposition: : Carried
  • Recommendation:
    Motion:509-2017
    Moved:D. Frayne
    Seconded:W. DeLuca

    That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2017 Year End Reserve Adjustments/ Rollovers;

    And that South Huron Council authorizes the Treasurer to make the following financial adjustments at year end;

    1. That funds levied through the 2017 Capital and Operating Budgets approved by Council which are not spent as specified in the budget be transferred to the appropriate reserve;
    2. That where funds have been allocated from the reserve fund for projects that were not completed or projects where the cost was below the budgeted amount, that those funds be left in the reserve and not be transferred to the revenue fund;
    3. That the capital projects or project additions approved by Council subsequent to the passing of the 2017 Budget for which the source of financing was approved from the reserve fund, that those monies be transferred in the amount required to cover the 2017 expenditures.
    Disposition: : Carried
  • Recommendation:
    Motion:510-2017
    Moved:T. Tomes
    Seconded:W. DeLuca

    That South Huron Council receives the report from D. McNab, Development Services Manager re:  2017 Building Activity Report (Q3) for information only.

    Disposition: : Carried
  • Recommendation:
    Motion:511-2017
    Moved:D. Frayne
    Seconded:C. Hebert

    That South Huron Council receives the report from G. Scharback, Corporate Services Manager/Clerk re: 2018 Council Meeting and Holiday Schedule;

    And that the 2018 Council Meeting and Holiday calendar be approved as presented.

    Disposition: : Carried
  • Motion:512-2017
    Moved:T. Oke
    Seconded:T. Tomes

    That South Huron Council receives the report from G. Scharback, Corporate Services Manager/Clerk re: Application for Tile Drain Loan; and

    That South Huron Council provisionally approves a Tile Drain Loan in the amount of $50,000 for Concession 10 Part Lot 14 S Part Lot 15 Subject to Easement, Stephen Ward, Municipality of South Huron

    Disposition: : Carried

Mayor Cole reviewed this project, requesting clarification on accessibility, the scope of the project, age friendly considerations and availability of washrooms to those using the trail.  Revenues from swimming lessons and public swims in 2016 and 2017 were reviewed.

Councillor Oke noted a point of order as the report is specific to approving a proposal for the project following the Request For Proposal process.  Mayor Cole advised that it is important to verify facts for the public.

Councillor DeLuca called a point of order at this time as the report is to address the RFP.

Councillor Oke advised that decisions on the project have been made.

Mayor Cole noted that the decisions made about financing the project, were discussed at a Committee of the Whole budget meeting and are related to the decision to award the RFP.

Deputy Mayor Frayne requested that the question be called to approve the report and the award of the RFP.  Councillor DeLuca called point of order and requested that the question be called.

Mayor Cole noted the importance of making decisions based on evidence.

Mayor Cole called a recess at this time, 6:56 p.m. Council reconvened at 7:04 p.m.

The Clerk was directed to clarify the procedural by-law wording regarding points of order.

Mayor Cole reviewed information on the project.

Deputy Mayor Frayne requested that the question be called.

Council discussed the project further, then Councillor DeLuca requested a recorded vote for the recommended resolution.

  • Recommendation:
    Motion:513-2017
    Moved:W. DeLuca
    Seconded:C. Hebert

    That South Huron Council receives the report of Dan Best, Chief Administrative Officer regarding the Request for Proposal (RFP) results for the Construction of the Outdoor Pool Building/Washrooms project; and

    That Council awards the project to Doug Geoffrey Construction Ltd based on their submitted proposal of $497,187 plus HST.

    Recorded (Voted)ForAgainstAbstain
    M. ColeX
    D. FrayneX
    T. TomesX
    M. VaughanX
    W. DeLucaX
    C. HebertX
    T. OkeX
    Results700
    Disposition: : Carried (7 to 0)

Councillor Oke advised that the Kirkton Hall Board has a new chair, Chris Weernink.

Mayor Cole advised that she attended the AMO conference in London as well as a conference about infrastructure and asset management.  She provided an overview of those sessions, noting that Petrolia has a very good plan for infrastructure.

Mayor Cole reviewed various provincial acts, including changes to the Building Code Act.

Deputy Mayor Frayne noted that the emergency management training session was a good learning experience.

Councillor Tomes advised that the BRA budget is a 1.7% increase over last year.  He attended the MMAH Ontario West conference and commented on the valuable sessions.

Councillor Oke advised that the Pink in the Rink tournament is this weekend.

Councillor Hebert noted that the staff Christmas luncheon was important to acknowledge that staff are appreciated.

  • Recommendation:
    Motion:514-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council hereby schedules a Committee of the Whole Budget meeting on Monday December 11, 2017 at 6:00 p.m.

    Disposition: : Carried
  • Recommendation:
    Motion:515-2017
    Moved:C. Hebert
    Seconded:D. Frayne

    That South Huron Council hereby supports the resolution of the Town of Tilsonburg dated November 13, 2017, wherein they call upon the Government of Ontario to formally grant municipalities the authority to approve landfill projects in or adjacent to their communities, prior to June 2018; and

    That the approval be required at both the upper-tier and affected lower-tier municipalities; and

    That this resolution be sent to the Premier of Ontario and the Minister of Environment and Climate Change.

    Disposition: : Carried
  • Recommendation:
    Motion:516-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council receive communication items not otherwise dealt with.

     

    Disposition: : Carried
  • Recommendation:
    Motion:517-2017
    Moved:D. Frayne
    Seconded:M. Vaughan

    That the South Huron Council gives third and final reading to By-Law #70-2017, being a by-law to amend By-Law #62-2014, being a by-law to authorize the Community Funding Agreement between The Municipality of South Huron and Goshen Wind LP.

    Disposition: : Carried
  • Recommendation:
    Motion:518-2017
    Moved:W. DeLuca
    Seconded:C. Hebert

    That the South Huron Council gives first, second and third and final reading to By-Law #72-2017, being a by-law to authorize the borrowing upon amortizing debentures in the principal amount of $2,451,401.96 towards the cost of the Grand Bend Sewage Treatment Facility and Pumping Station 2 projects.

    Disposition: : Carried
  • Recommendation:
    Motion:519-2017
    Moved:T. Tomes
    Seconded:C. Hebert

    That the South Huron Council gives first, second and third and final reading to By-Law #73-2017, being a By-Law to amend Schedule “B” of By-Law #50-2017, being a by-law to impose a sewage works charge to recover the capital cost of the Grand Bend Sewage Treatment Facility and Pumping Station 2 Projects.

    Disposition: : Carried
  • Recommendation:
    Motion:520-2017
    Moved:T. Oke
    Seconded:M. Vaughan

    That the South Huron Council gives first, second and third and final reading to By-Law #74-2017, being a by-law to amend Zoning By-Law 30-1978 of the former Town of Exeter for the lands known as Plan 376, Lot 281, Part Lot 280, Exeter Ward, Municipality of South Huron (500 Acheson Street).

     

    Disposition: : Carried
  • Recommendation:
    Motion:521-2017
    Moved:C. Hebert
    Seconded:T. Tomes

    That the South Huron Council gives first, second and third and final reading to By-Law #75-2017, being a by-law to confirm matters addressed at the December 4, 2017 Council meeting.

    Disposition: : Carried
  • Recommendation:
    Motion:522-2017
    Moved:D. Frayne
    Seconded:W. DeLuca

    That South Huron Council hereby adjourns at 8:16 p.m., to meet again on December 18, 2017 at 6:00 p.m. or at the Call of the Chair.

    Disposition: : Carried
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