Corporation of the Municipality of South Huron

Agenda - Regular Council Meeting

Meeting #:
Date:	Tuesday, April 03, 2018 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

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1.

Meeting Called To Order

Welcome & O Canada

2.

Public Meeting

• Recommendation:

  That South Huron Council adjourn at 6:02 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendments.

3.

Amendments to the Agenda, as Distributed and Approved by Council

7.4 Addition of Letter of Resignation

11.1 Addition of FCM Resolution 

• Recommendation:

  That South Huron Council approves the Agenda as amended.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

6.

Minutes

6.1

Minutes of the Regular Council Meeting of March 19, 2018

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting of March 19, 2018, as printed and circulated.

6.2

Minutes of the Public Meeting of March 19, 2018

• Recommendation:

  That South Huron Council adopts the minutes of the Public Meeting of March 19, 2018, as printed and circulated.

6.3

Minutes of the Committee of Adjustment of March 19, 2018

• Recommendation:

  That South Huron Council adopts the minutes of the Committee of Adjustment Meeting of March 19, 2018, as printed and circulated.

6.4

Minutes of the Committee of the Whole of March 20, 2018

• Recommendation:

  That South Huron Council accept the recommendation from the CAO Performance Review Committee regarding the CAO Annual Performance Review; and

  That remuneration be increased based on COLA of 1.5%, effective January 1, 2018.

• Recommendation:

  That South Huron Council adopts the minutes of the Committee of the Whole Meeting of March 20, 2018, as printed and circulated.

7.

Councillor Board and Committee Reports

7.1

Exeter Rodeo Committee - Minutes of February 12, 2018

7.2

Exeter Rodeo Committee - Motions brought forward from March 26, 2018 meeting

• Recommendation:

  That South Huron Council accept the recommendation of the Rodeo Committee to hire Ty Baynton to provide entertainment in the tent on Saturday evening following the rodeo performance at a maximum cost of $1,000.00 plus HST.

• Recommendation:

  That South Huron Council accept the recommendation of the Rodeo Committee to hire RMG for two performances on the weekend of August 10, 11 & 12, 2018 at a cost of $32,500.00 plus HST.

7.3

Community Hub/Recreation Project Steering Advisory Committee - Minutes of March 13, 2018

8.

Staff Reports

8.1

Planning

8.2

Financial Services

8.2.1

S. Becker, Financial Services Manager/Treasurer - Reserve/Reserve Funds Summary 2014-2018

• Recommendation:

  That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: Reserves/Reserve Funds Summary 2014-2018 for information.

   

8.3

Environmental Services

8.3.1

D. Giberson, ESD Director - Tender Results for Watermain Replacements on Dashwood Road from Shipka Line to Bronson Line; Shipka Line from South Road to Kirkton Road; and the Easement from Huron Street to McTaggart Line.

• Recommendation:

  hat South Huron Council receive the report from D. Giberson, Environmental Services Director RE: Tender Results for Watermain Replacements on Dashwood Road from Shipka Line to Bronson Line; Shipka Line from South Road to Kirkton Road; and the Easement from Huron Street to McTaggart Line; and

  That South Huron Council accept the tender received from the low bidder Robinson Farm Drainage Limited and authorize award of a contract for Watermain Replacements on Dashwood Road from Shipka Line to Bronson Line; Shipka Line from South Road to Kirkton Road; and the Easement from Huron Street to McTaggart Line in the amount of $955,838.75 (including HST).

• Recommendation:

  That the motion be amended by striking out the reference to "Bronson Line" and inserting "STA 8 + 720".

• Recommendation:

  That South Huron Council receive the report from D. Giberson, Environmental Services Director RE: Tender Results for Watermain Replacements on Dashwood Road from Shipka Line to STA 8 + 720; Shipka Line from South Road to Kirkton Road; and the Easement from Huron Street to McTaggart Line; and

  That South Huron Council accept the tender received from the low bidder Robinson Farm Drainage Limited and authorize award of a contract for Watermain Replacements on Dashwood Road from Shipka Line to STA 8 + 720; Shipka Line from South Road to Kirkton Road; and the Easement from Huron Street to McTaggart Line in the amount of $955,838.75 (including HST).

8.3.2

D. Giberson, ESD Director - Engineering Services for Repairs to McTaggart Line Bridge Structures #3037, #3038, #3039

• Recommendation:

  That South Huron Council receive the report from D. Giberson, Environmental Services Director RE: Engineering Services for Repairs to McTaggart Line Bridge Structures #3037, #3038, #3039 ; and

  That South Huron Council amend the engineering services contract with BM Ross Engineers to add the amount of $34,000 plus HST for professional services related to Repairs to McTaggart Line Bridge Structures #3037, #3038, #3039.

8.3.3

D. Giberson, ESD Director - Water and Sewer Rate Study and Water Financial Plan Update - Request for Proposals

• Recommendation:

  That South Huron Council receive the report from D. Giberson, Environmental Services Director Re: Water and Sewer Rate Study and Water Financial Plan Update - Request for Proposals AND;

  That South Huron Council accepts the proposal received from Watson & Associates Economists Ltd. and authorizes the award of a contract to Watson & Associates Economists Ltd. for professional services associated with a Water and Sewer Rate Study and Water Financial Plan Update in the amount of $44,900 plus HST.

8.3.4

D. Giberson, ESD Director - Failure of Mollard Line Culvert Structure #1056

• Recommendation:

  That South Huron Council receive the report from D. Giberson, Environmental Services Director Re: Failure of Mollard Line Culvert Structure #1056.

8.4

Transportation Services

8.5

Community Services

8.5.1

J. Fields, Community Services Manager re: Results of Request for Quotation for Brick Work Restoration at the Olde Town Hall SH-18-R-01

• Recommendation:

  That South Huron Council receives the report from J. Fields, Community Services Manager re: Results of Request for Quotation for the Brick Work Restoration at the Olde Town Hall; and

  That Council accepts the quotation from the low bidder CORKO Canada Inc. and authorize award of the contract for the brick work restoration at the Olde Town Hall in the amount of $26,414.83 (including HST).

   

8.5.2

J. Fields, Community Services Manager re: Results for Tender Request for the provision of Kirkton-Woodham Pool Shell Refurbish and Painting

• Recommendation:

  That South Huron Council receives the report from J. Fields, Community Services Manager re: Results for Tender Request for the provision of Kirkton-Woodham Pool Shell Refurbish and Painting; and 

  That Council accepts the tender from the low bidder PPL Aquatics Fitness and Spa Group and authorize award of the contract for the Kirkton- Woodham Pool Shell Refurbish and Painting in the amount of $33,041.20 (including HST).

   

8.6

Development Services

8.7

Emergency Services

8.7.1

A. Baird, Emergency Services Manager re:  RFP for the Provision of Fire Dispatch Services

• Recommendation:

  That South Huron Council receives the report from A. Baird, Emergency Services Manager, re: RFP for the Provision of Fire Dispatch Services; and

  That South Huron Council award a 5 year contract for the provision of Fire Dispatch Services to The Corporation of the Town of Tillsonburg in the amount of $18,625.50 plus HST for 2019, with a 2% increase per year for 2020-2023 fiscal years.

8.8

Corporate Services

8.9

Administration

9.

Deferred Business

10.

Notices of Motion

10.1

Notice of Motion

• Recommendation:

  Moved by D. Frayne:

  That South Huron Council support the request from MPP Sylvia Jones and encourage the sharing of infrastructure information for municipal asset management plans between the Ministry of Environment and Climate Change and the Ministry of Infrastructure to reduce reporting burden on municipalities.

10.2

Notice of Motion

• Recommendation:

  Moved by M. Cole

  Whereas South Huron Committee of the Whole recommended that the Exeter District Outdoor Pool project be paid from the Wind Turbine Reserve and be debt financed for 5 years (2018-2022 inclusive) to be recovered from wind turbine income, and whereas the South Huron Community Hub/ Rec Centre is expected to begin to have capital costs related to it by July 2019; and whereas South Huron Council has committed 7.5 Million towards the project,

  That South Huron Council request a report to consider securing long term debt for both projects in 2018 of 10 Million, for a 20-25 year term, recovering, from wind turbine  income of $200,000 per year for the term of the debt.

10.3

Notice of Motion

• Recommendation:

  Moved By: M. Cole

  Whereas the Municipality of South Huron was unsuccessful for 2017 OCIF Top up grant for Huron St.; and whereas the sewer Capital Replacement reserve is being used to finance the shortfall;

  That a request be made to the Exeter Community Development  Fund, to transfer all of its remaining funds to the Sewer Replacement Reserve.

11.

Mayor & Councillor Comments and Announcements

12.

Communications

12.1

Minister of Seniors Affairs - 2018 Senior of the Year Award

12.2

Ministry of Attorney General - Local Planning Appeal Tribunal Act, 2017 Regulations

12.3

OMAFRA - Agricultural Impact Assessment Guide

12.4

AMO - Canada-Ontario Sign Infrastructure Program Agreement

12.5

BRA - Board Meeting Highlights of March 15, 2018

12.6

Lake Huron Primary Water Supply System - 2017 Compliance Report

12.7

South West Hospice - 2017 Annual Report

12.8

College of Physicians - Council Award

12.9

2018 Blue Flag Symposium

April 25-26, 2018

12.10

Exeter Senior Pickle Ball Club Comments

12.11

Petition Re: Recreational Hub  

12.12

City of Stratford - Invitation to Civic Night, The Music Man

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

   

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 36-2018 - Gnutti Carlo Canada Ltd. Rezoning By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law 36-2018, being a by-law to amend By-Law #12-84, being the Zoning By-Law for the former Township of Stephen for lands known as Stephen CON 3 PT LOTS 6 AND; 7 RP 22R5240 PARTS 20 TO 33; 79 TO 82, and Stephen CON 3 PT LOTS 6 AND;7 RP 22R5240 PARTS 37 TO 49; AND 91, Stephen Ward, Municipality of South Huron.

16.

Confirming By-Law

16.1

By-Law No. 37-2018 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #37-2018, being a by-law to confirm matters addressed at the April 3, 2018 Council meeting.

17.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at 7:50 p.m., to meet again on April 16, 2018 at 6:00 p.m. or at the Call of the Chair.