Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers - Olde Town Hall
Members Present:
  • Maureen Cole - Mayor
  • Dave Frayne - Deputy Mayor
  • Tom Tomes - Councillor - Ward 1
  • Marissa Vaughan - Councillor - Ward 1
  • Wayne DeLuca - Councillor - Ward 2
  • Craig Hebert - Councillor - Ward 2
  • Ted Oke - Councillor - Ward 3
Staff Present:
  • Genevieve Scharback, Corporate Services Manager/Clerk
  • Sandy Becker, Financial Services Manager/Treasurer
  • Don Giberson, Environmental Services Director
  • Sarah Smith, Huron County Planner
  • Rebekah Msuya-Collison, Deputy Clerk

Mayor Cole called the meeting to order at 6:00 p.m. 

  • Recommendation:
    Motion:359-2017
    Moved:D. Frayne
    Seconded:C. Hebert

    That South Huron Council approves the Agenda as presented.

Disposition: : Carried

Mr. Pond requested that Council consider assisting the Lions Club and the Centralia Tabernacle Church with insurance coverage for the proposed playground at Huron Park. He is not sure if the new owners will allow the playground to proceed at this point in time.

The Lion's Club has $15,000 from a Farm Credit grant for the playground equipment but it will be lost if the playground does not proceed.

Mayor Cole thanked Mr. Pond for his presentation.

  • Recommendation:
    Motion:360-2017
    Moved:W. DeLuca
    Seconded:D. Frayne

    That South Huron Council hereby receives the delegation from John Pond, Centralia-Huron Park Lions Club; and

    That a staff report be prepared for Council's consideration regarding the request for municipal insurance for the proposed playground.

Disposition: : Carried
  • Recommendation:
    Motion:361-2017
    Moved:C. Hebert
    Seconded:M. Vaughan

    That South Huron Council adopts the minutes of the following meetings:

    • Regular Council Meeting of September 5, 2017;
    • Committee of the Whole Meeting of September 5, 2017
    • Committee of Adjustment Meeting of September 5, 2017; and
    • Public Meeting of September 5, 2017.
Disposition: : Carried
  • Recommendation:
    Motion:362-2017
    Moved:C. Hebert
    Seconded:M. Vaughan

    That the minutes of the following committees and/or boards be received as presented to Council:

    • Exeter BIA Minutes of June 12, 2017
Disposition: : Carried
  • Recommendation:
    Motion:363-2017
    Moved:C. Hebert
    Seconded:T. Tomes

    That South Huron Council recommends to Huron County Council that Consent for file B37-2017 be granted with conditions as set out in the Planner's report dated September 18, 2017.

Disposition: : Carried
  • Motion:364-2017
    Moved:D. Frayne
    Seconded:W. DeLuca

    That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2017 Capital Projects Status Report completed as of August 31, 2017 for information only.

Disposition: : Carried
  • Motion:365-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council receive the report from D. Giberson, ESD Director RE: Tender Results for Exeter Water Tower Upgrades and Control Chamber on Exeter Water Tower; and

    That South Huron Council accept the tender received from the low bidder Landmark Municipal Services ULC and authorize award of a contract for Exeter Water Tower Upgrades and Control Chamber on Exeter Water Tower in the amount of $214,587.00 (including HST).

Disposition: : Carried
  • Motion:366-2017
    Moved:C. Hebert
    Seconded:D. Frayne

    That South Huron Council receive the report from D. Giberson, ESD Director RE: Tender Results for Dashwood Watermain Replacement Highway #21 to Shipka Line and Gore Road Water Service Transfers; and

    That South Huron Council accept the tender received from the low bidder Robinson Farm Drainage Limited and authorize award of a contract for Dashwood Watermain Replacement Highway #21 to Shipka Line and Gore Road Water Service Transfers in the amount of $546,929.04 (including HST).

  • Recommendation:
    Motion:367-2017
    Moved:D. Frayne
    Seconded:W. DeLuca

    That South Huron Council hereby directs that the Dashwood Watermain Replacement Proposed 2018 work, as detailed in D. Giberson's report dated September 18, 2017, be completed in 2017, paid for by savings in the 2017 Capital Water Budget.

Disposition: : Carried
Disposition: : Carried

Mayor Cole passed the gavel to Deputy Mayor Frayne at this time, 6:39 p.m.

  • Recommendation:
    Motion:368-2017
    Moved:M. Cole
    Seconded:M. Vaughan

    That South Huron Council request that past mayor and council pictures be scanned onto a computer file, and that those pictures presently stored in the basement of the municipal office be given to relatives after scanning.

Disposition: : Defeated
  • Recommendation:
    Motion:369-2017
    Moved:M. Cole
    Seconded:C. Hebert

    That South Huron Council request that staff prepare a one page document containing the mission, vision and value statement and make recommendations to the promotion and posting of the document for the public, staff, Council and Committees.

Disposition: : Carried
  • Recommendation:
    Motion:370-2017
    Moved:M. Cole
    Seconded:M. Vaughan

    That South Huron Council reviews the policies and by-laws regarding election process and placement of signage.

Disposition: : Carried
  • Recommendation:
    Motion:371-2017
    Moved:M. Cole
    Seconded:C. Hebert

    That South Huron Council reviews the animal by-laws and request a staff report regarding keeping of bees in residential areas the appropriate number of cats and dogs per household; and

    That SPCA Huron be contacted and consulted regarding the control of feral cats.

     

    Deputy Mayor Frayne returned the gavel to Mayor Cole following the motions moved by the Mayor at 7:00 p.m.

    Councillor Hebert provided notice of a motion to be included in the October 2, 2017 agenda package.

Disposition: : Carried

Deputy Mayor Frayne advised that he will attend the International Plowing Match, (IPM), in Walton to volunteer at the Huron County Accessibility Committee tent and the South Huron barn.

Councillor Hebert noted that he will also attend the IPM.  He confirmed that the Communities in Bloom budget includes $1,000 for the annual conference and provided a copy of the budget to the Clerk.

Councillor Vaughan attended, with Councillor Tomes, the Grand Cove information session to review the information provided in the Council Chambers regarding the capital cost recovery process for the Grand Bend Sewage Treatment Facility.  A link has been added to the municipal website that sets out all reports, meetings, decisions and costing information to date that relates to the Grand Bend Sewage Treatment Facility project.  She noted that a buyer will need to ask questions about the utility bills to find out if there is a debenture.

Councillor Tomes noted he attended the Grand Cove meeting with Councillor Vaughan.  He also noted that there has been a good response to the Canada 150 Past and Present Council Dinner invitations.

Councillor Oke noted that the Kirkton Fair was very successful with an excellent turn out and great weather.  He noted that both arenas are busy with girls and boys hockey try-outs.

He attended the public information session regarding the Exeter Pool and Washroom project. He noted that Council has made a decision not to discuss the indoor pool further during this term of Council.

Mayor Cole advised that Council can revisit decisions and has advised the public of the process to reconsider a decision.  She is supporting the procedural by-law regarding revisiting a motion.

Mayor Cole also attended the W.A.L.K. Talk, Run and the Huron Park Firefighters pork chop supper. She congratulated Goderich on being successful in getting $250,000 for their recreation programming.  She thanked Deputy Mayor Frayne and Councillor Vaughan for planning on attending the South Huron barn at the IPM and noted that she expects mileage will be reimbursed for that.  She noted that the IPM will be great for pulling Huron County together.  She also mentioned that the United Way will be asking for support, they are focusing on promoting the 211 Information telephone number.

Councilllor Hebert noted that the Communities in Bloom judges gave South Huron five blooms with a special mention for the downtown parkette.

  • Recommendation:
    Motion:372-2017
    Moved:C. Hebert
    Seconded:D. Frayne

    That South Huron Council authorizes the Clerk to complete 2018 ROMA conference registration and book rooms for the following representatives to the ROMA Speaks 2018 conference:

    Deputy Mayor Frayne

    Councillor Hebert

    Mayor Cole.

Disposition: : Carried

Registration for OGRA will be addressed by resolution in October.

  • Recommendation:
    Motion:373-2017
    Moved:M. Vaughan
    Seconded:T. Oke

    That South Huron Council assist in promoting the Big Brothers/Big Sisters event, Item 12.9, by the municipal Twitter account, website and Facebook.

Disposition: : Carried
  • Recommendation:
    Motion:374-2017
    Moved:D. Frayne
    Seconded:C. Hebert

    That South Huron Council hereby supports the resolution of the Township of Georgian Bay passed on August 14, 2017 wherein it was noted that Invasive Plant Species identified as giant Hogweed, Japanese Knotweed and Phragmites are a threat to our Natural Environment and the cost to provide local programs to eradicate Invasive Plant Species is rising each year as seeds migrate between Provincial, Municipal and Privately Owned lands;  and resolved that the Ministry of Natural Resources, the Ministry of the Environment and Climate Change and the Ministry of Transportation work collaboratively to eradicate these invasive species on provincially owned lands;  and

    That this resolution be circulated to Ministry of Natural Resources, the Ministry of the Environment and Climate Change and the Ministry of Transportation.

  • Recommendation:
    Motion:375-2017
    Moved:C. Hebert
    Seconded:D. Frayne

    That South Huron Council receive communication items not otherwise dealt with.

     

Disposition: : Carried
Disposition: : Carried
  • Recommendation:
    Motion:376-2017
    Moved:D. Frayne
    Seconded:M. Vaughan

    That the South Huron Council gives first, second and third and final reading to By-Law #55-2017, being a by-law to authorize an Agreement with Her Majesty The Queen In Right Of Ontario, as represented by the Minister of Ministry of Agriculture, Food and Rural Affairs (OMAFRA) for funding under the Rural Economic Development (RED) program.

Disposition: : Carried
  • Recommendation:
    Motion:377-2017
    Moved:T. Tomes
    Seconded:M. Vaughan

    That the South Huron Council gives first, second and third and final reading to By-Law #56-2017, being a by-law to confirm matters addressed at the September 18, 2017 Regular Council meeting.

Disposition: : Carried
  • Recommendation:
    Motion:378-2017
    Moved:D. Frayne
    Seconded:T. Oke

    That South Huron Council hereby adjourns at 7:43 p.m., to meet again on October 2, 2017 at 6:00 p.m. or at the Call of the Chair.

Disposition: : Carried
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