Corporation of the Municipality of South Huron

Agenda - Regular Council Meeting

Meeting #:
Date:	Monday, June 18, 2018 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

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1.

Meeting Called To Order

Welcome & O Canada

2.

Public Meeting

• Recommendation:

  That South Huron Council adjourn at 6:02 p.m. for the purpose of a Public Meeting pursuant to the Planning Act for a proposed zoning amendment and Official Plan amendment.

3.

Amendments to the Agenda, as Distributed and Approved by Council

8.4.4, 8.4.5, 8.4.6, 8.4.7, 8.4.8 - Addition of Staff Reports

10.1 - Addition of Notice of Motion

15.2, 15.3 - Addition of By-laws

• Recommendation:

  That South Huron Council approves the Agenda as amended.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

5.1

Drainage Act - Meeting to Consider the Engineer's Report

5.1.1

Neil Municipal Drain 2018

5.1.2

Carroll Municipal Drain 2018

• Recommendation:

  That South Huron Council receives the delegation as prepared and presented by by Mr. Chris Dietrich, Engineer; and

  That South Huron Council authorizes staff to initiate the tender process, if required, to be considered by Council following the Court of Revision for the new drainage systems known as:

  • Neil Municipal Drain 2018
  • Carroll Municipal Drain 2018.

5.2

Upper Thames River Conservation Authority - 2018 Budget Presentation

• Recommendation:

  That South Huron Council receives the delegation as presented from Upper Thames River Conservation Authority by Ian Wilcox, General Manager and Tony Jackson, Board Representative.

6.

Minutes

6.1

Minutes of the Regular Council Meeting of June 4, 2018

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting of June 4, 2018, as printed and circulated.

6.2

Minutes of the Public Meeting of June 4, 2018

• Recommendation:

  That South Huron Council adopts the minutes of the Public Meeting of June 4, 2018, as printed and circulated.

6.3

Minutes of Committee of Adjustment of June 4, 2018

• Recommendation:

  That South Huron Council adopts the minutes of the Committee of Adjustment Meeting of June 4, 2018, as printed and circulated.

6.4

Minutes of the Committee of the Whole Meeting of June 11, 2018

• Recommendation:

  That South Huron Council adopts the minutes of the Committee of the Whole Meeting of June 11, 2018, as printed and circulated.

7.

Councillor Board and Committee Reports

7.1

Kirkton-Woodham Community Centre Board - Minutes of November 30, 2017

7.2

Kirkton-Woodham Community Centre Board - Motion brought forward from June 6, 2018 meeting

• Recommendation:

  That South Huron Council accept the recommendation of the Kirkton-Woodham Community Centre Board to approve Ken Toews as a member of the Board.

7.3

Communities in Bloom - Minutes of May 2, 2018

7.3.1

Cathy Seip, Chair Correspondence

7.4

Community Hub/Recreation Project Steering Advisory Committee - Minutes of May 29, 2018

• Recommendation:

  That the minutes of the following committees and/or boards be received as presented to Council:

  • Kirkton-Woodham Community Centre Board minutes of November 30, 2017;
  • Communities in Bloom minutes of May 2, 2018; and
  • Community Hub/Recreation Project Steering Advisory Committee minutes of May 29, 2018; and

  That Correspondence item 7.3.1 be received. 

8.

Staff Reports

8.1

Planning

8.1.1

S. Smith, Huron County Planner - Consent (C34/2018) 1058481 Ontario Inc. (Cox)

• Recommendation:

  That South Huron Council recommends to Huron County Council that Consent for file C34/2018 be granted with conditions as set out in the Planner's report dated June 8, 2018.

8.2

Financial Services

8.2.1

S. Becker, Director of Finance - FCM – Municipal Asset Management Program Grant

• Recommendation:

  That South Huron Council receives the report from S. Becker, Director of Finance re: FCM – Municipal Asset Management Program Grant dated June 18, 2018; and

  That Council authorize Staff to prepare and apply for the Federation of Canadian Municipalities’ Municipal Asset Management Program grant for Asset Management Program; and

  That the Municipality commits to conduct the following activities: Identify and fill any data gaps within the core assets and undertake condition assessments for the linear infrastructure; and

  That the Municipality commits $200,000 as included in the 2018 budget toward the costs of this initiative.

8.3

Operations and Infrastructure

8.3.1

D. Giberson, Director of Operations and Infrastructure - Tender Results for the joint Whalen Line Reconstruction Project (Highway #4 to McTaggart Line)

• Recommendation:

  That South Huron Council receive the report from D. Giberson, Operations and Infrastructure Director re: Tender Results for the joint Whalen Line Reconstruction Project (Highway #4 to McTaggart Line); and

  That South Huron Council authorize 50% funding of the joint Whalen Line Reconstruction Project (Highway #4 to McTaggart Line) with Township of Lucan Biddulph in the amount of $329,091.56 including non-recoverable HST; and

  That South Huron Council authorize the deferral of the Gregus Court Overlay and the Marlborough Street surface treatment projects and use savings realized from the Huron Street East Reconstruction Project to fund a the budget shortfall for the joint Whalen Line Reconstruction Project.

8.3.2

D. Giberson, Director of Operations and Infrastructure - Tender Results for the joint Line 17 Project (Hern Line to Rodgerville Road)

• Recommendation:

  That South Huron Council receive the report from D. Giberson, Director of Operations and Infrastructure re: Tender Results for the joint Line 17 Project (Hern Line to Rodgerville Road); and

  That South Huron Council authorize 50% funding of the joint Line 17 Project (Hern Line to Rodgerville Road) with the Municipality of West Perth in the amount of $85,812.12 plus HST.

   

8.3.3

D. Giberson, Director of Operations and Infrastructure - Water Meter Testing Policy

• Recommendation:

  That South Huron Council receive the report from D. Giberson, Director of Operations and Infrastructure re: Water Meter Testing Policy.

   

8.4

Administration

8.4.1

S. Currie, Communications and Strategic Initiatives Officer - Municipality of South Huron Communication Policy

• Recommendation:

  That South Huron Council receives the report from S. Currie, Communications and Strategic Initiatives Officer entitled “Municipality of South Huron Communication Policy,” and,

  That South Huron Council approve the Communication Policy as amended.

8.4.2

R. Msuya-Collison, Clerk - 2018 Restricted Acts of Council (“Lame Duck” period)

• Recommendation:

  That South Huron Council receives the report by R. Msuya-Collison, Clerk  re: 2018 Delegation of Powers during “Lame Duck” Council for information; and

  That Council authorizes the Clerk to prepare the necessary by-law prior to Nomination Day (July 27, 2018), delegating authority from July 27, 2018 to December 3, 2018 as outlined:

  a)The appointment or removal from office of any officer of the municipality;

  b)The hiring or dismissal of any employee of the municipality;

  c)The disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal;

  d)Making any expenditure or incurring any other liability which exceeds $50,000; and 

  e) That the CAO will report to Council if the delegation of authority is exercised under the proposed by-law; and

  Further that the by-law shall come into force and effect only in the event that less than 75% percent of the current members of Council will be returning to sit on the new Council after Nomination Day of the 2018 Municipal Election as determined by the Clerk.

8.4.3

R. Msuya-Collison, Clerk - Appoint Members to Court of Revision

• Recommendation:

  That South Huron Council receives the report from R. Msuya-Collison, Clerk, re: Appoint Members to Court of Revision for the the Carroll Municipal Drain 2018 and the Neil Municipal Drain 2018; and

  That South Huron Council hereby appoints the following members to the Court of Revision for above Municipal Drains to be held on July 16, 2018 at 5:00 p.m., prior to the regularly scheduled Council meeting:

  • Councillor Tomes
  • Councillor Hebert
  • Councillor DeLuca

  That Councillor Councillor Tomes be appointed Chair.

9.

Deferred Business

9.1

North Huron Invitation to Municipal Night - Blyth Festival

9.2

Huron County Health Unit Request

• Recommendation:

  That South Huron Council accept the Huron County Health Unit request as follows:

  •  that South Huron accept a large disposal kiosk from the Huron County Health Unit to place on Municipal Property for the safe disposal of sharps; and
  • that South Huron secure an ongoing contract with a provider for the disposal of hazardous sharps.
• Recommendation:

  That South Huron Council defer Resolution 317-2018 to the July 16, 2018 Regular Council meeting; and

  That Administration provide a report on costs, possible locations for placement of disposal kiosk that includes input from other communities and OHS risk assessment on needle stick injuries.

10.

Notices of Motion

11.

Mayor & Councillor Comments and Announcements

12.

Communications

12.1

Ontario Provincial Police -  OPP Municipal Policing Latest Initiatives

12.2

Huron County - Request for Support - Municipalities for Climate Change Staff Grant

12.3

Huron County Distribution Centre - Thank You

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

   

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 28-2018 - Khiva  Municipal Drain

Third and Final Reading

• Recommendation:

  That the South Huron Council gives third and final reading to By-Law #28-2018, being a by-law to provide for the Khiva Municipal Drain 2018 in the Municipality of South Huron.

15.4

By-Law No. 57-2018 - Agreement - Water Sewer Charges for Two Units

• Recommendation:

  That South Huron Council gives first, second, third and final reading to By-Law #57-2018, being a By-Law to authorize an Agreement with Chasen Bridge and Amanda Bridge in the Municipality of South Huron

15.5

By-Law No. 58-2018 - Brinke Rezoning By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #58-2018, being a by-law to amend By-Law #13-84, being the Zoning By-Law for the former Township of Usborne for lands known as Part Lot 20, South East Boundary, Usborne Ward, Municipality of South Huron.

15.6

By-Law No.59-2018 - Appoint Building Inspector - Jeff Bibby

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #59-2018 being a by-law to appoint a Building Inspector, Jeff Bibby for the Corporation of the Municipality of South Huron.

15.7

By-Law No. 60-2018 - Neil Municipal Drain 2018

First and Second only.

• Recommendation:

  That the South Huron Council gives first and second reading to By-Law #60-2018, being a by-law to provide for the Neil Municipal Drain 2018 in the Municipality of South Huron.

15.8

By-Law No. 61-2018 - Carroll Municipal Drain 2018

First and Second only.

• Recommendation:

  That the South Huron Council gives first and second reading to By-Law #61-2018, being a by-law to provide for the Carroll Municipal Drain 2018 in the Municipality of South Huron.

15.9

By-Law No. 62-2018 - Lame Duck Delegation of Authority

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #62-2018, being a by-law to Delegate Authority to the Chief Administrative Officer for Certain Acts During a “Lame Duck” Period for the Corporation of the Municipality of South Huron.

16.

Confirming By-Law

16.1

By-Law No. 63-2018 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #63-2018, being a by-law to confirm matters addressed at the June 18, 2018 Council meeting.

17.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at 9:27 p.m., to meet again on July 3, 2018 at 6:00 p.m. or at the Call of the Chair.