Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers - Olde Town Hall
Members Present:
  • Maureen Cole - Mayor, Council
  • Dave Frayne - Deputy Mayor, Council
  • Tom Tomes - Councillor - Ward 1, Council
  • Marissa Vaughan - Councillor - Ward 1, Council
  • Wayne DeLuca - Councillor - Ward 2, Council
  • Craig Hebert - Councillor - Ward 2, Council
  • Ted Oke - Councillor - Ward 3, Council
Staff Present:
  • Dan Best, CAO, Administration
  • Sandy Becker, Director of Financial Services, Financial Services
  • Jo-Anne Fields, Manager of Community Services, Community Services
  • Sarah Smith, Huron County Planner, Huron County Planning
  • Rebekah Msuya-Collison, Clerk, Corporate Services, Clerk
  • Scott Currie, Communications and Strategic Initiatives Officer

Mayor Cole called the meeting to order at 6:00 p.m. 

Items 7.3, 8.4.6 and 15.6 added to the agenda.

  • Recommendation:
    Motion:382-2018
    Moved:D. Frayne
    Seconded:M. Vaughan

    That South Huron Council approves the Agenda as amended.

    Disposition: : Carried

Mr. Paul Seebach presented the audited 2017 Financial Statements for the Municipality of South Huron, Kirkton-Woodham Community Centre Board, Kirkton-Woodham Swimming Pool and Exeter Business Improvement Area.  Mr. Seebach discussed the management letter and advised that there were no significant difficulties that should be brought to the attention of Council and the municipality was in good financial position.

  • Recommendation:
    Motion:383-2018
    Moved:T. Oke
    Seconded:W. DeLuca

    That South Huron Council receives the delegation as presented from Vodden, Bender and Seebach, LLP by Paul Seebach.

    Disposition: : Carried

Communications and Strategic Initiatives Officer Scott Currie presented update on status of web renewal project and outlined the next steps.  He explained that the new site is accessible and responsive in design. 

  • Recommendation:
    Motion:384-2018
    Moved:T. Oke
    Seconded:C. Hebert

    That South Huron Council receives the delegation regarding South Huron Website Launch of South Huron.ca as presented by S. Currie, Communications and Strategic Initiatives Officer.

    Disposition: : Carried

Clarity referenced in item 8.3.2 will be placed in capital update.

 

  • Recommendation:
    Motion:385-2018
    Moved:T. Tomes
    Seconded:D. Frayne

    That South Huron Council adopts the minutes of the Regular Council Meeting of July 16, 2018, as printed and circulated.

    Disposition: : Carried
  • Recommendation:
    Motion:386-2018
    Moved:C. Hebert
    Seconded:W. DeLuca

    That South Huron Council adopts the minutes of the Public Meeting of July 16, 2018, as printed and circulated.

    Disposition: : Carried
  • Recommendation:
    Motion:387-2018
    Moved:T. Oke
    Seconded:M. Vaughan

    That South Huron Council adopts the minutes of the Court of Revision - Carroll Municipal Drain Meeting of July 16, 2018, as printed and circulated.

    Disposition: : Carried
  • Recommendation:
    Motion:388-2018
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council adopts the minutes of the Court of Revision - Neil Municipal Drain Meeting of July 16, 2018, as printed and circulated.

    Disposition: : Carried

Council discussed the LeisurePlan survey and comments received regarding the age range for Committee members to take forward to the committee.

 

 

 

  • Recommendation:
    Motion:389-2018
    Moved:T. Oke
    Seconded:T. Tomes

    That the minutes of the following committees and / or boards be received as presented to Council:

    • Community Hub/Recreation Project Steering Advisory Committee meeting of July 4, 2018;
    • South Huron Economic Development Advisory Committee meeting of May 31, 2018.
    Disposition: : Carried

S. Smith, Huron County Planner advised that Huron County approved Official Plan Amendment SHu OPA#13 and that the accompanying Zoning By-law Amendment is being brought back to South Huron Council for third and final reading of By-law #51-2018.

  • Recommendation:
    Motion:390-2018
    Moved:D. Frayne
    Seconded:M. Vaughan

    That South Huron Council receive the report of S. Smith, Huron County Planner regarding third and final reading to By-Law #51-2018 (2326767 Ontario Inc./Watson) for information.

    Disposition: : Carried

S. Smith Huron County Planner requested direction for each of the following items.

Item of Consideration

Recommendation

Council Direction Required

Community Facility (CF) Zone permits “any use of the corporation” and wording is considered vague and poses no restrictions on Municipality

No change be made.

 

 

No Changes

Grand Bend Motorplex - Subject lands currently zoned VM1-5 in Township of Stephen Zoning By-law; notes that zone map appears to miss site specific zone provisions currently existing for subject lands.  Also request for removal of 30m rear yard provision.

A site specific zone be included for this property reflective of permitted uses currently allowed; it is also recommended standard M1 yard provisions apply as would be in place today therefore removing additional 30m setback as previously stipulated.

Change to Site specific zone

Subject lands located at 184 Rosemount Avenue.Lands are identified as M2 (General Industrial) Zone in South Huron Zoning By-law.  Subject lands are operating as a retail use which does not fall in line with permitted uses in M2 zone.

A site specific zone provision to recognize retail use not be implemented for this property.

 

 

No site specific amendment

Request for 5 Lakeshore Drive (401004003400200) and abutting lands legally recognized as Plan 125 Lot 5 Lot 41 S Pt Lot 40 (401004003400300).

 

Request #1.  That frontage/front yard definition be maintained and be considered from the street as opposed to Lake/Top of Bank as proposed in Zoning Bylaw.

 

Request #2. That existing lot frontage be recognized as is

 

 

Council Direction Re Request #1:

 

Revert to previous By-Law definition and individual choose lakefront

 

 

 

 

 

 

Council Direction Re Request #2:

 

No change

Re Current Request #1.

To retain frontage/front yard from Lake/Top of Bank as recommended in July 16, 2018 report.

 

 

Re Current Request #2.

No action is required as lots are considered existing.  

Additional definitions received regarding CSA Standards, R.V Products and Manufactured Housing (i.e. modular home and mobile home)

 

 

No change to existing definitions and references to CSA standards apply.  If Council wishes to amend definitions, or identify Park Model Trailer to be amended to read 50sqm and no loft same can be amended.

Council Direction:

 

Use CSA standard provisions

Based on Council direction, staff will make necessary changes to Comprehensive Zoning By-Law.

  • Recommendation:
    Motion:391-2018
    Moved:C. Hebert
    Seconded:W. DeLuca

    That South Huron Council receive the report of S. Smith, Huron County Planner dated August 3, 2018 regarding the South Huron Comprehensive Zoning By-Law and make amendments as directed.

    Disposition: : Carried
  • Recommendation:
    Motion:392-2018
    Moved:C. Hebert
    Seconded:D. Frayne

    That South Huron Council receives the report from S. Becker, Director of Financial Services/Treasurer re: 2017 Audited Financial Statements;

    And that South Huron Council adopts the Audited Financial Statements as presented by Paul Seebach, Vodden, Bender and Seebach LLP.

     

    Disposition: : Carried
  • Recommendation:
    Motion:393-2018
    Moved:W. DeLuca
    Seconded:T. Oke

    That South Huron Council receives the report from S. Becker, Director of Financial Services/Treasurer re: Financial Software Analysis, and

    That South Huron Council authorize the Treasurer to engage in sole sourcing as the method of procurement as per the Procurement By-Law 33-2017, and

    That South Huron Council authorize the Treasurer to enter into a contract with USTI/Aptean for the purchase of Asyst Financial Software.

    Disposition: : Carried
  • Recommendation:
    Motion:394-2018
    Moved:T. Oke
    Seconded:C. Hebert

    That South Huron Council receives the report from S. Becker, Director of Financial Services re: 2018 Capital Progress Report – July completed as of July 31, 2018 for information only.

    Disposition: : Carried

Council directed staff to bring back a report with next steps, options and recommendations.

  • Recommendation:
    Motion:395-2018
    Moved:D. Frayne
    Seconded:M. Vaughan

    That South Huron Council receives the report from Jo-Anne Fields, Community Services Manager re: Dashwood Community Centre Washroom Addition and Accessible Parking Request for Tender; and

    That Council not award the Request For Tender (RFT) for the Dashwood Community Centre Addition and Accessibility Parking project as all bids exceed the budgeted amount.

    Disposition: : Carried

CAO Best clarified that the event was not in-kind donation but would operate on a cost recovery basis as the vendor fee will offset the costs.

  • Recommendation:
    Motion:396-2018
    Moved:T. Oke
    Seconded:C. Hebert

    That South Huron Council receives the report from S. Currie, Communications and Strategic Initiatives Officer re: 2018 South Huron Health and Wellness Forum.

    Disposition: : Carried
  • Recommendation:
    Motion:397-2018
    Moved:W. DeLuca
    Seconded:T. Tomes

    That South Huron Council receives the report from R. Msuya-Collison, Clerk re: Requests for Drain Improvement under Section 78 of the Drainage Act; and

    That South Huron Council hereby appoints William J. Dietrich, P. Eng., from Dietrich Engineering Ltd. as the Municipal Drainage Engineer and include the proposed new drain construction, as set out in the petition for drainage works, to the municipal drainage project report for Fleming-Morrissey Drain Improvement.

    Disposition: : Carried
  • Motion:398-2018
    Moved:T. Oke
    Seconded:D. Frayne

    That South Huron Council receives the report from R. Msuya-Collison, Clerk re: 2018 Restricted Acts of Council for information only.

    Disposition: : Carried
  • Recommendation:
    Motion:399-2018
    Moved:D. Frayne
    Seconded:C. Hebert

    That the report of Dan Best, Chief Administrative Officer dated August 13, 2018 with repect to the Employee Group Benefits Update be received; and

    That the surplus funds received throught the Consortium be placed in the Benefit Contingency Reserve.

    Disposition: : Carried

CAO Best advised that an audit for regulatory compliance done by the Office of the Fire Marshal will outline what is to be done and considered for next term of council. 

  • Motion:400-2018
    Moved:T. Oke
    Seconded:M. Vaughan

    That the memo of Dan Best, Chief Administrative Officer dated August 13, 2018 regarding the appointment of an Acting Fire Chief be received.

    Disposition: : Carried

Mayor Cole commented on the MoneySense magazine release of best places to live in Canada and South Huron made the list and was up 46 spots from last year.  She has been in contact with Huron Park and Centralia regarding FCC funds and availability for playground equipment.

Mayor Cole advised that the traffic signal report was discussed at Huron County Council and noted that the intersection of Thames Road and Highway 4 is one of the busiest in the County and increases in the summer.  She attended a teleconference on opiod strategy and Communities in Bloom Dinner and participated at an English speaking language class at the Library.   She also attended the Rodeo on Saturday and the Huron County Playhouse for the "Little Mermaid" performance.

Councillor Hebert commented on the Communities in Bloom and visit from the judges.  He attended the Rodeo on Saturday and noted a big turnout.

Councillor Oke mentioned KW Pool fun night that includes a barbeque, free swim and a lifeguard demonstration.  He participated with the food committee at the annual co-ed ball tournament.  He noted the upcoming Kirkton fair and mentioned that new this year is the Saturday night tractor pull.

Councillor DeLuca commented on the Communities in Bloom judging.  He mentioned he swam in the new pool and heard good comments.  

Councillor Tomes mentioned that North Huron is closing the Emergency Services Training Centre in Blyth and will have to build a new fire station.  

Deputy Mayor Frayne updated Council on the Jones Bridge project and if tenders are approved, construction could possibly start in September.

Councillor Vaughan formally accepted her nomination to the Age-Friendly Committee.

Mayor Cole spoke to Council on this presentation as this was presented at County Council.

Council directed Administration to provide the Exeter and District Heritage Foundation with the CAO report on the Cemetery Fence.

 

Mayor Cole will discuss with Alzheimer Society to have the Annual Coffee Break at the Health and Wellness Forum.

 

Administration was directed to send letter.

  • Recommendation:
    Motion:401-2018
    Moved:C. Hebert
    Seconded:D. Frayne

    That South Huron Council reconsider motion # 307 - 2016.

    Recorded (Voted)ForAgainstAbstain
    M. ColeX
    D. FrayneX
    T. TomesX
    M. VaughanX
    W. DeLucaX
    C. HebertX
    T. OkeX
    Results700
    Disposition: : Carried (7 to 0)
  • Recommendation:
    Motion:402-2018
    Moved:M. Vaughan
    Seconded:C. Hebert

    That the report received from Mr. Fred Dean be released to the public.

    Disposition: : Carried
  • Recommendation:
    Motion:403-2018
    Moved:M. Cole
    Seconded:C. Hebert

    That the report be brought forward to the next council meeting with a status update.

    Disposition: : Carried

CAO Best updated Council on AMO delegations and advised that FCM has moved to next phase in funding.  He noted the Libro Credit Union ribbon cutting on August 24 at noon.

 

  • Recommendation:
    Motion:404-2018
    Moved:D. Frayne
    Seconded:T. Oke

    That South Huron Council proceed beyond the hour of curfew.

    Disposition: : Carried
  • ​​​

    Recommendation:
    Motion:405-2018
    Moved:T. Oke
    Seconded:C. Hebert

    That South Huron Council receive communication items not otherwise dealt with.

     

    Disposition: : Carried
  • Recommendation:
    Motion:406-2018
    Moved:C. Hebert
    Seconded:M. Vaughan

    That the South Huron Council gives third and final reading to By-Law #51-2018, being a By-law to amend By-Law #12-84, being the Zoning By-Law for the former Township of Stephen for lands known as CON LRE W PT GORE Lot 7 AS RP 22R4348 PART 1, Stephen Ward, Municipality of South Huron.

    Disposition: : Carried
  • Recommendation:
    Motion:407-2018
    Moved:C. Hebert
    Seconded:D. Frayne

    That the South Huron Council gives third and final reading to By-Law #69-2018 as amended, being a by-law to provide the Corporation of the Municipality of South Huron with regulations which will affect control over all forms of land use and development within the Municipality of South Huron.

    Disposition: : Carried
  • Recommendation:
    Motion:408-2018
    Moved:W. DeLuca
    Seconded:T. Tomes

    That the South Huron Council gives first, second and third and final reading to By-Law #71-2018  being a by-law to collect costs for maintenance and repair of municipal drains in the Municipality of South Huron.

    Disposition: : Carried
  • Recommendation:
    Motion:409-2018
    Moved:C. Hebert
    Seconded:M. Vaughan

    That the South Huron Council gives first, second and third and final reading to By-Law #72-2018, being a By-Law to authorize a 2018 Fire Dispatching Agreement with the Corporation of the Town of Tillsonburg.

    Disposition: : Carried
  • Recommendation:
    Motion:410-2018
    Moved:C. Hebert
    Seconded:M. Vaughan

    That the South Huron Council gives first, second and third and final reading to By-Law #73-2018 being a By-Law to authorize the signing of a Memorandum of Understanding with the Exeter Business Improvement Area (Exeter "BIA") for the purpose of identifying respective roles and responsibilities in relation to improvement and promotion of the commercial districts of Exeter.

    Disposition: : Carried
  • Recommendation:
    Motion:411-2018
    Moved:D. Frayne
    Seconded:M. Vaughan

    That the South Huron Council gives first, second and third and final reading to By-Law #74-2018 being a By-Law to appoint Jeff Musser as Acting Fire Chief for the Municipality of South Huron.

    Disposition: : Carried
  • Recommendation:
    Motion:412-2018
    Moved:C. Hebert
    Seconded:T. Tomes

    That the South Huron Council gives first, second and third and final reading to By-Law #75-2018, being a by-law to confirm matters addressed at the August 13, 2018 Council meeting.

    Disposition: : Carried
  • Recommendation:
    Motion:413-2018
    Moved:D. Frayne
    Seconded:C. Hebert

    That South Huron Council hereby adjourns at 8:56 p.m., to meet again on September 4, 2018 at 6:00 p.m. or at the Call of the Chair.

    Disposition: : Carried
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