Corporation of the Municipality of South Huron

Committee of the Whole

Minutes

Meeting #:
Date:	Monday, December 10, 2018 at 6:00 P.m. - 7:00 P.m.
Location:	Olde Town Hall-Carling Room

Members Present:

• Marissa Vaughan - Member
• Ted Oke - Member
• George Finch, Chair
• Jim Dietrich, Member
• Aaron Neeb, Member
• Barb Willard, Member
• Dianne Faubert, Member

Staff Present:

• Dan Best, Chief Administrative Officer/Deputy Clerk
• Rebekah Msuya-Collison, Clerk

---

1.

Meeting Called to Order

Mayor Finch called the meeting to Order at 6:04 p.m.

• Motion: CW#38-2018
  Moved: T. Oke
  Seconded: J. Dietrich

  That George Finch be appointed Chair for the December 10, 2018 Committee of the Whole meeting.

  Disposition: Carried

2.

Amendments to the Agenda, as Distributed and Approved by Council

Member Vaughan noted that the Age-Friendly Committee was not included in the listing of Committees of Council.

• Motion: CW#39-2018
  Moved: M. Vaughan
  Seconded: B. Willard

  That South Huron Committee of the Whole approves the Agenda as presented.

  Disposition: Carried

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Aaron Neeb did not declare a pecuniary interest but advised he would declare a pecuniary interest at item 4.3.2 of the agenda.   Barb Willard did not declare a pecuniary interest but advised that she would declare a pecuniary interest at item 4.1.2 of the agenda.

 

4.

Reports

Chief Administrative Officer presented a powerpoint presentation on Council Boards and Committees giving an overview and introduction on Council committees.  The presentation outlined changes to the Municipal Act that impact Council committees and informed the Committee that citizen volunteers on Council committees accept the same accountability framework as Council.

The Committee discussed challenges, future directions, different committee structures, and next steps.  The Committee decided that a meeting should be set up to further discuss committee structure and governance model.  The Committee recognized the value and importance of volunteers to the South Huron community and that each committee is unique but must be sustainable.

CAO Best advised that he will be bringing forward a report to Council on a Memorandum of Understanding (MOU) Template for Community Groups to an upcoming Council meeting.

4.1

Appointments to Local Boards

4.1.1

Ausable Bayfield Conservation Authority Board

CAO D. Best requested nominations for an appointment to Ausable Bayfield Conservation Authority Board.  Members Jim Dietrich, Barb Willard and Marissa Vaughan advised their interest in the appointment to the ABCA and spoke briefly of their relevant background and experience.  Member Willard advised she would withdraw her application and endorse someone with more experience.

The Committee voted in favour of Member Vaughan.

The Committee noted the time and moved to item #5.

• Motion: CW#40-2018
  Moved: T. Oke
  Seconded: J. Dietrich

  That South Huron Committee of the Whole recommend to South Huron Council that Marissa Vaughan be appointed to the Ausable Bayfield Conservation Authority Board.

  Disposition: Carried

4.1.2

Bluewater Recycling Association

• Motion:

  That South Huron Committee of the Whole recommend to South Huron Council that ________________ be appointed to the Bluewater Recycling Association.

  Disposition:

4.1.3

Exeter Business Improvement Association

• Motion:

  That South Huron Committee of the Whole recommends to South Huron Council that _________________ be appointed to the Exeter Business Improvement Association.

  Disposition:

4.1.4

Grand Bend Area Sewage Plant Board

• Motion:

  That South Huron Committee of the Whole recommend to Huron County Council that ______________, ____________, ______________ be appointed to the Grand Bend Area Sewage Plant Board.

  Disposition:

4.1.5

Lake Huron Primary Water Supply System - Joint Board of Management

• Motion:

  That South Huron Committee of the Whole recommend to South Huron Council that ____________________ be appointed as member and _______________ as alternate member to the Lake Huron Primary Water Supply System Joint Board of Management.

  Disposition:

4.1.6

South Huron Police Services Board

• Motion:

  That South Huron Committee of the Whole recommend to South Huron Council that ______________ be appointed to the Police Services Board.

  Disposition:

4.1.7

Upper Thames River Conservation Authority Board

4.2

Committee of Council

4.2.1

Community Hub/Recreation Centre Project Steering Committee

4.2.2

Dashwood Community Advisory Committee

4.2.3

Dashwood Community Development Fund Committee

4.2.4

Exeter Community Development Fund Committee

4.2.5

Kirkton-Woodham Community Centre Committee of Management - Joint with Perth South

4.2.6

Kirkton-Woodham Swim Pool Committee - Joint with Perth South

4.2.7

Rodeo Committee

4.2.8

Social and Volunteer Appreciation Committee

4.2.9

South Huron Communities in Bloom Committee

4.2.10

South Huron Economic Development Advisory Committee

4.2.11

South Huron Heritage Advisory Committee

4.2.12

South Huron Landfill Liaison Committee

4.2.13

Committee of Adjustment

4.2.14

Property Standards Committee

4.2.15

South Huron Animal Tribunal

4.2.16

South Huron Compliance Audit Committee

4.3

Council Representatives appointed to External Committees

4.3.1

Bach Music Festival Committee

4.3.2

South Huron Farmers Market

4.3.3

South Huron Chamber of Commerce

5.

Adjournment

• Motion: CW#41-2018
  Moved: A. Neeb
  Seconded: D. Faubert

  That South Huron Committee of the Whole does now adjourn at 7:01 p.m.

  Disposition: Carried