Corporation of the Municipality of South Huron
Revised Agenda - Regular Council Meeting

Monday, January 17, 2022 at 6:00 P.m. - 7:00 P.m.

Remote Electronic Meeting South Huron Council Chambers

Live Video Feed - https://www.southhuron.ca/en/government/agendas-and-minutes.aspx

Notice of Electronic Meeting:
The following meeting will be held electronically using the Zoom Video Conferencing Application. Residents will be able to watch a livestream of the meeting by going to the South Huron Agendas and Minutes webpage at
https://www.southhuron.ca/en/government/agendas-and-minutes.aspx

 

Accessibility of Documents:

Documents are available in alternate formats upon request.  If you require an accessible format or communication support, please contact the Clerk's Department at 519-235 -0310 or by email at [e-mail]  to discuss how best we can meet your needs.

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1.

Meeting Called To Order

Welcome, O Canada & Land Acknowledgment

2.

Amendments to the Agenda, as Distributed and Approved by Council

Addition of Item 6.5 - Councillor Board and Committee Reports

• Recommendation:

  That South Huron Council approves the Agenda as amended.

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

4.

Delegations

4.1

Huron County Economic Development - Business Retention and Expansion Project

• Recommendation:

  That South Huron Council receives the delegation from Huron County Economic Development as presented by Cole Nicholson, Business Retention & Expansion Coordinator and Vicki Lass, Director.

5.

Minutes

5.1

Minutes of the Regular Council Meeting of December 20, 2021

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting of December 20, 2021, as printed and circulated.

6.

Councillor Board and Committee Reports

6.1

Police Services Board - November 9, 2021 Meeting Minutes

6.2

Ausable Bayfield Conservation Authority

6.2.1

ABCA - December 16, 2021 Agenda Package

6.2.2

ABCA Conservationist of the Year - Invitation to Nominate

6.2.3

ABCA - 2022 Approved Budget

6.3

Upper Thames River Conservation Authority

6.3.1

Transition Plan and Request for Primary Contact

6.3.2

2022 Draft Budget - for Comments

6.3.3

2022 Board of Directors Meeting Schedule

• Recommendation:

  ​That the minutes of the following committees and/or boards be received as presented to Council:

  • Police Services Board - November 9, 2021 Meeting Minutes
  • Ausable Bayfield Conservation Authority December 16, 2021 Agenda Package
  • Upper Thames River Conservation Authority Transition Plan and 2022 Draft Budget

6.4

Committee of the Whole - December 15, 2021

• Recommendation:

  That South Huron Council receives the minutes of the December 15, 2021 Committee of the Whole; and

  That the two Council representatives and staff develop an agreement for the Kirkton-Woodham Community Centre and the Kirkton- Woodham Pool and map out a framework and draft to go back to respective Councils.

6.5

Exeter Rodeo Committee - Minutes of October 20, 2021

• Recommendation:

  That South Huron Council receive the draft minutes of the Exeter Rodeo Committee of October 20, 2021; and

  That South Huron Council appoint the following as voting members of the Exeter Rodeo Committee: Mike Clarke, Stephen Clarke, Laura Connolly (BIA), Darcy Cook, Jim Dietrich, Jo-Anne Fields and Scott Nickles.

   

• Recommendation:

  That South Huron Council accept the recommendation of the Exeter Rodeo Committee for a contract for 2022, 2023 and 2024 by Rodeo Management Group be prepared and then be provided to the Municipality of South Huron for consideration

7.

Staff Reports

7.1

Planning

7.2

Fire and Community Services

7.2.1

Jeremy Becker, Director of Fire and Community Services - 2021 Q4 Fire Report

• Recommendation:

  That Council receives the report of Jeremy Becker, Director of Fire & Community Services regarding Q4 Fire Department Responses for information.

7.3

Operations, Infrastructure and Development

7.4

General Government Services

7.4.1

Rebekah Msuya-Collison, Director of Legislative Services - RFP Results - Records Information Management System (RIM) 

• Recommendation:

  That South Huron Council receives the report from R. Msuya-Collison, Director of Legislative Services regarding the RFP Results - Records Information Management System (RIM); and

  That South Huron Council accepts the proposal of Ricoh Canada Inc. in the amount of $39,919 to evaluate and report on the municipality’s records management program.

7.4.2

Rebekah Msuya-Collison, Director of Legislative Services - Appoint Drainage Engineer - Request for Drain Improvement - Pickering Municipal Drain

• Recommendation:

  That South Huron Council receives the report re Appoint Drainage Engineer under Section 78 of the Drainage Act for the Pickering Municipal Drain; and

  That South Huron Council hereby appoints William J. Dietrich, P. Eng., of Dietrich Engineering Ltd. as the Municipal Engineer to prepare a report for the repair and improvement of the Pickering Municipal Drain.

7.4.3

Dan Best Chief Administrative Officer - RFP Results: SHRC Upgrades Design and Contract Administration

• Recommendation:

  That the memo of D. Best, Chief Administrative Officer dated January 17, 2022 regarding the Request for Proposal (RFP) results for the SHRC Upgrades and Contract Administration be received; and

  That Council authorize that Invizij Architects as the successful proponenet for the SHRC Upgrades Design and Contract Administration for the amount of $227,870.67 excluding HST.

8.

Deferred Business

8.1

Delegation Items from December 20, 2021 Meeting

Municipal Property Assessment Corporation (MPAC)
Huron & Area Search and Rescue

9.

Notices of Motion

10.

Mayor & Councillor Comments and Announcements

11.

Communications

11.1

Ministry of Environment, Conservation and Parks - Annual Report on Drinking Water 2021 and 2020-21 Chief Drinking Water Inspect

11.2

Ministry of Northern Development, Mines, Natural Resources, Forestry - Letter re Excess Soil Notification

11.3

2022 Ontario Good Roads Association Registration

Link to Registration Form
Link to OGRA Conference Details

11.4

Huron County Economic Development Board - Update -   Request for Delegation

11.5

Alexandra Marine and General Hospital and South Huron Hospital Association - Request - Letter of Support re MRI machine

11.6

Huron Plowmens Association - Request - Support for Annual Huron County Plowing Match

11.7

Jeff Musser - Postponed - Family Day WinterFest South Huron 

11.8

Maureen Cole - Recreational Needs Assessment

11.9

Town of Bradford West Gwillimbury - Resolution - Against Quebec Bill 21

11.10

City of Sarnia - Resolution - Catch and Release Justice

11.11

Township of South Frontenac - Resolution - Joint and Several Liability

11.12

Township of South Frontenac - Resolution - Standard Time - Ontario and Quebec

11.13

Township of Southgate - Resolution - Annual Emergency Exercise Requirement

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

12.

Closed Session

13.

Report From Closed Session

14.

By-Laws

14.1

By-Law No. 1-2022 - Municipal Borrowing of Current Expenditures

Memo to Bylaw

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law # 1-2022, being a By-law for the Municipal Borrowing of Current Expenditures.

14.2

By-Law No. 2-2022 - Interim Tax Levies

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law # 2-2022, being a By-law  to provide for Interim Tax Levies for the year 2022.

14.3

By-Law No. 3-2022 - Buckingham Estates Subdivision - Road Naming

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law # 3-2022, being a by-law to authorize the assigning of names to highways to a Plan of Subdivision (Buckingham Estates Subdivision 40T15002).

15.

Confirming By-Law

15.1

By-Law No. 4-2022 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #04-2022, being a by-law to confirm matters addressed at the January 17, 2022 Council meeting.

16.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at ______ p.m., to meet again on February 7, 2022 at 6:00 p.m. or at the Call of the Chair.