Corporation of the Municipality of South Huron



Revised Agenda - Regular Council Meeting

Meeting #:
Date:	Monday, August 21, 2017 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

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1.

Meeting Called To Order

Welcome & O Canada

2.

Public Meeting

3.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:

  That South Huron Council approves the Agenda as amended.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

5.1

Ernie Lane - Capital Cost Recovery of Grand Bend Area STF Delegation

• Recommendation:

  That South Huron Council receives the delegation as presented from Ernie Lane.

5.2

Laverne Flynn - Weeds on Goderich/Exeter Railway Right of Way

• Recommendation:

  That South Huron Council receives the delegation as presented from Laverne Flynn.

6.

Minutes

6.1

Committee of the Whole Minutes of July 11, 2017

6.2

Committee of the Whole Minutes of July 17, 2017

6.3

Regular Council Meeting Minutes of July 17, 2017

• Recommendation:

  That South Huron Council adopts the minutes of the Committee of the Whole Meetings of July 11, July 17, and August 9, 2017 and Regular Council Meeting of July 17, 2017, as printed and circulated.

6.4

Committee of the Whole Minutes of August 9, 2017

• Recommendation:

  That South Huron Council accept the recommendation from the Committee of the Whole and reaffirm the Community Hub/Recreation Centre and Exeter Pool as key priority projects.

• Recommendation:

  That South Huron Council accept the recommendation from the Committee of the Whole to proceed with public engagement for the project as outlined in Council resolution #182-2017.

• Recommendation:

  That South Huron Council accept the recommendation from the Committee of the Whole to direct Administration to submit draft terms of reference for Project Steering Committee and Fundraising Committee for council consideration.

• Recommendation:

  That South Huron Council accept the recommendation from the Committee of the Whole to direct Administration to make an application to the Federation of Canadian Municipalities (FCM) for a feasibility study to explore energy efficiencies including net zero options for the Community Hub/Recreation Centre.

• Recommendation:

  That South Huron Council accept the Committee of the Whole recommendation for the Community Hub/Recreation Centre, that the Design Build Construction Process is adopted and that for the Pool, a construction management approach is adopted.

• Recommendation:

  That South Huron Council accept the recommendation from the Committee of the Whole to proceed with preliminary public consultation for the Community Hub/Recreation Centre.

7.

Councillor Board and Committee Reports

• Recommendation:

7.1

Exeter Rodeo Committee - Minutes, July 19 and August 2, 2017 - Draft

7.2

South Huron Heritage Advisory Committee - Minutes, July 20, 2017 - Draft

7.3

Communities in Bloom - Minutes, July 5, 2017- Draft

• Recommendation:

  That the minutes of the following committees and/or boards be received as presented to Council:

  • Exeter Rodeo Committee - Minutes July 19, 2017 and August 2, 2017;
  • South Huron Heritage Advisory Committee - Minutes, July 20, 2017; and
  • Communities in Bloom - Minutes, July 5, 2017 - draft

   

• Recommendation:

  That South Huron Council accept the recommendation for the South Huron Communities in Bloom Committee and appoint Christian Prémont to the Committee.

8.

Staff Reports

8.1

Planning

8.1.1

S. Smith, Huron County Planner re: Deeming By-law Application - MacLean  File 01-2017

• Recommendation:

  That South Huron Council receives the report from S. Smith, Huron County Planner re: Deeming By-law Application for Plan 376 Lots 804, 805, 806 & 807, Exeter Ward, Municipality of South Huron.

8.1.2

S. Smith, Huron County Planner re: Severance Application - 2422579 Ontario Inc. File B16-2017

• Recommendation:

  That South Huron Council recommends to Huron County Council that Consent for File B16-2017 be granted with conditions as set out in the Planner's report dated August 21, 2017.

8.1.3

S. Smith, Huron County Planner re: Severance Application - 2514421 Ontario Inc. File B17-2017

• Recommendation:

  That South Huron Council recommends to Huron County Council that consent for File B17-2017 be granted with conditions as set out in the Planner's report dated August 21, 2017.

8.1.4

S. Smith, Huron County Planner re: Severance Application - 2514421 Ontario Inc. File B18-2017

• Recommendation:

  That South Huron Council recommends to Huron County Council that consent for File B18-2017 be granted with conditions as set out in the Planner's report dated August 21, 2017.

8.1.5

S. Smith, Huron County Planner re: Severance Application - Miller File B46-2017

• Recommendation:

  That South Huron Council recommends to Huron County Council that consent for File B46-2017 be denied as recommended in the Planner's report dated August 21, 2017.

8.1.5.1

S. Smith, Huron County Planner - Consent Application B46/2017 (Miller) - Letters of support

8.2

Financial Services

8.2.1

2018 Budget Process and Schedule

• That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2018 Budget Process and Schedule; and

  That South Huron Council endorse, in principle the 2018 Budget guiding principles as outlined in this report; and

  That South Huron Council approves the 2018 Budget Schedule as presented.

   

8.2.2

2017 Council Expenses as of June 30, 2017

• That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2017 Council Expenses as of June 30, 2017.

   

8.2.3

2017 Capital Project Status Report

• That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2017 Capital Projects Status Report completed as of July 31, 2017.

8.3

Environmental Services

8.4

Transportation Services

8.4.1

Motor Grader Tender Results

• That South Huron Council receives the report from Jason Parr, Transportation Services Manager Re: Motor Grader Tender Results; and

  That South Huron Council accepts the tender received Nortrax Canada Inc for the supply of a John Deere 772G motor grader in the amount of $444,078.70, including HST; and

  That South Huron Council authorizes a transfer from Transportation Capital Replacement Reserve in the amount of $11,902.62 to cover the amount over approved budget.

8.5

Community Services

8.5.1

Power Scrubber Quotation Results

• That South Huron Council receives the report from Jo-Anne Fields, Community Services Manager re: Power Scrubber Quotation Results – SH-17-RS-03; and 

  That South Huron Council accepts the Request for Quote for the provision of one (1) Power Scrubber, as submitted by low bidder Karcher Professional Wash Systems in the amount of $7,288.50, including HST.

   

8.5.2

Concession Operations Selection of Proponents

• Recommendation:

  That South Huron Council receives the report from Jo-Anne Fields, Community Services Manager re: Selection of proponent(s) to provide concession operations in South Huron; and

  That Council authorize staff to enter into a Concession Agreement with Darren Kints for operations at the south Huron Recreation Centre and Centralia-Huron Park Lions Club for the Stephen Arena; and

  That the proponent(s) enter into said Concession Agreement for a period of two years, with the option of one additional year of service.

   

8.6

Administration

8.6.1

Grand Bend Sewage Treatment Facility & Pumping Station 2 projects

• That South Huron Council receives the report from D. Best, Chief Administrative Officer/Deputy Clerk re: Grand Bend Sewage Treatment Facility & Pumping Station 2 projects;

  AND that South Huron Council authorizes that the debt costs related to the 20% capital project costs deferred to future development be recovered from all sewer system users across the municipality through user fees;

  AND That South Huron Council authorizes that any required financing will be by debenture through Infrastructure Ontario with a debenture term of 20 years;

  AND That South Huron Council authorizes the Treasurer to commence the loan application process through Infrastructure Ontario;

  AND That South Huron Council authorizes that payment options offered will be; a) that the full cost recovery amount is due and payable by October 16, 2017; or b) if full amount is not paid by October 16, 2017, the full cost recovery amount will be debentured over 20 years.

8.6.2

D. Best, CAO - Community Hub/ Recreation Centre Committees Terms of Reference

• That South Huron Council receives the report of Dan Best, Chief Administrative Officer regarding the proposed Terms of Reference for the Community Hub/Recreation Centre; and

  That Council approve the Terms of Reference as presented and authorize Administration to proceed with the recruitment process for the Project Steering Committee and the Fundraising Chairperson; and 

  That the Recruitment Committee for the Project Steering Committee consist of the following: The Mayor, Deputy-Mayor, Chief Administrative Officer and one other Councillor selected by Council; and 

  That upon the approval of the Fundraising Chairperson by Council, Administration be authorized to initiate the recruitment of the Fundraising Committee; and 

  That the Recruitment Committee for the Fundraising Committee consists of the Project Steering Committee Chair, Fundraising Committee Chair and the Chief Administrative Officer; and 

  That all recommendations through the recruitment process will be submitted to Council for consideration

8.6.3

D. Best, CAO - FCM Feasibility Study

• Recommendation:

  That South Huron Council receives the report of Dan Best, Chief Administrative Officer regarding a submission of an FCM Feasibility Study Grant application; and

  That South Huron Council authorize the submission of an FCM Feasibility Study Grant application to conduct a feasibility study to pursue the aim of net zero performance for the Community Hub/Recreation Centre and be eligible for future capital funding through the FCM Green Municipal Fund.

8.6.4

D. Best, CAO - Exeter Pool Next Steps

• That South Huron Council receives the report of Dan Best, Chief Administrative Officer regarding the Exeter Pool next steps; AND

  That Council approve the Terms of Reference for the Design and Construction Committee Terms of Reference for the Exeter Pool project; AND

  That the Committee consists of Councillor Deluca, a representative of the Optimist Club, one member from the public and the Chief Administrative Officer; AND

  That Council authorizes Administration to proceed with the recruitment of the Public Member through Administration; AND

  That a recommended candidate be forwarded to Council for consideration

9.

Deferred Business

10.

Notices of Motion

10.1

Notice of Motion

• Recommendation:

  That South Huron Council requests a report from Administration to review the remuneration policy process and provide options; and further

  That recommendations be provided to Council regarding expenses including but not limited to conferences, education, general expenses (including costs incurred for travel, accommodations, meals and expenses) required to represent the Municipality of South Huron as Mayor, Deputy Mayor and Councillors.

11.

Mayor & Councillor Comments and Announcements

12.

Communications

12.1

Great Lakes Waterfront Trail Expansion

12.2

United Way Request

12.3

Canadian Mental Health Association - Request Stephen Arena for Outreach Services

12.4

Huron County Public Works Department - Tree Removals

12.5

South Huron Business and Community Excellence Awards

12.6

Bach Music Festival Report

12.7

Invitation to Lambton Palliative Care Retreat

12.8

Grand Bend Community Foundation - Thank You

12.9

South Huron Hospital Foundation Gala-Receipt

12.10

Sandra Funk - Rogerville Road

12.11

Joel Turner - Shipka Line

12.12

Coralee Foster - Request: Change to Road Name

12.13

Municipality of Bluewater - Resolution Support - Ontario Carbon Tax

12.14

Municipality of Bluewater - Resolution Support - Removal of Tax Exempt Portion on Remuneration

12.15

City of Owen Sound - Bill 68-Changes to Out of Court Payments

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

   

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 38-2017 - Simply Voting - 2018 Election Services Agreement

• Recommendation:

  That South Huron Council gives third and final reading to By-Law #38-2017, being a by-law to authorize entering into an Agreement with Simply Voting Inc. for the provision of an Internet and Telephone Voting System for the 2018 Municipal Election.

15.2

By-Law No. 45-2017 - Civil Marriage Solemnization

• Recommendation:

  That South Huron Council hereby gives first, second and third and final reading to By-Law #45-2017 being a by-law to authorize civil marriage solemnization.

15.3

By-Law No. 46-2017 - Amend Community Services Fees

• Recommendation:

  That South Huron Council give first, second and third and final reading to By-law #46-2017, being a by-law to amend Community Services Fees.

15.4

By-law No. 47-2017 - Collect Costs Municipal Drains

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-law #47-2017, being a By-law to collect costs for maintenance and repair of municipal drains in the Municipality of South Huron in the County of Huron.

15.5

By-law No. 48-2017 - Deeming By-law (MacLean File 1-2017)

• Recommendation:

  That South Huron Council gives first, second and third reading to By-law #48-2017, being a By-law to deem lots 804 & 805 Plan 376 and lots 806 & 807 Plan 376 not to be part of a registered plan of subdivision.

16.

Confirming By-Law

16.1

By-Law No. 49-2017 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #49-2017, being a by-law to confirm matters addressed at the August 21, 2017 Council meeting.

17.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at ______ p.m., to meet again on September 5, 2017 at 6:00 p.m. or at the Call of the Chair.