Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers - Olde Town Hall
Members Present:
  • Maureen Cole - Mayor
  • Dave Frayne - Deputy Mayor
  • Tom Tomes - Councillor - Ward 1
  • Marissa Vaughan - Councillor - Ward 1
  • Wayne DeLuca - Councillor - Ward 2
  • Craig Hebert - Councillor - Ward 2
  • Ted Oke - Councillor - Ward 3
Staff Present:
  • Dan Best, CAO
  • Genevieve Scharback, Corporate Services Manager/Clerk
  • Andrew Baird, Emergency Services Manager/Fire Chief
  • Sandy Becker, Financial Services Manager/Treasurer
  • Jo-Anne Fields, Community Services Manager
  • Don Giberson, Environmental Services Director
  • Dwayne McNab, Development Services Manager/CBO
  • Jason Parr, Transportation Services Manager

Mayor Cole called the meeting to order at 6:00 p.m.

  • Recommendation:
    Motion:253-2017
    Moved:C. Hebert
    Seconded:D. Frayne

    That South Huron Council approves the Agenda as presented.

    Disposition: : Carried
  • Recommendation:
    Motion:255-2017
    Moved:C. Hebert
    Seconded:T. Tomes

    That the minutes of the following committees and/or boards be received as presented to Council:

    • Municipal Heritage Committee - Minutes June 22, 2017 draft
    • South Huron Police Services Board - Minutes of June 20, 2017
    • Bluewater Recycling Association 2016 Annual Report

     

    Disposition: : Carried
  • Recommendation:
    Motion:256-2017
    Moved:D. Frayne
    Seconded:W. DeLuca

    That South Huron Council receives the minutes of the Exeter Business Improvement Area AGM Minutes of April 10, 2017; and

     

    That South Huron Council hereby approves the Exeter Business Improvement Area 2017 Budget as received.

    Disposition: : Carried

Mayor Cole advised that the Police Services Board has provided the O.P.P. report to Council to provide information regarding the low number of calls for service related to the Grand Bend Motorplex events to be considered when the COA is requested to approve overtime hours.

The Clerk was directed to request, through the Police Services Board, that the O.P.P. Inspector attend a future meeting to provide further information regarding this matter.

It was noted that the Provincial Representative on the Police Services Board will end on August 24, 2017.  The position is advertised by the Province on the Public Secretariat website, www.pas.gov.on.ca.

Mayor Cole noted concerns regarding the need for advisory committees to follow approved Terms of Reference, provide information to Council and obtain Council approval for projects.  Heritage Committee Council Representative DeLuca requested that concerns be forwarded to the Heritage Committee in writing to be addressed at a Committee meeting.

Council did not object to this request to extend the area for the liquor license.

  • Recommendation:
    Motion:261-2017
    Moved:C. Hebert
    Seconded:M. Vaughan

    That South Huron Council receive communication items not otherwise dealt with.

    Disposition: : Carried
  • Recommendation:
    Motion:259-2017
    Moved:W. DeLuca
    Seconded:C. Hebert

    In the spirit of transparency, be it resolved the Treasurer's Department be directed to prepare a list of individual travel expenses incurred by the Mayor and Members of Council; and

    That the list include costs of registration for any event attended; and

    That this list be updated for Council on a quarterly basis.

    Disposition: : Carried

Council discussed proposed amendments to the Conservation Authorities Act.  Deputy Mayor Frayne will provide a new Notice of Motion to be included in the next Council meeting package.

  • Recommendation:
    Motion:260-2017
    Moved:D. Frayne
    Seconded:C. Hebert

    That the Municipality of South Huron support the resolution of the Municipality of Brockton opposing amendments to the Conservation Authorities Act.

    Disposition: : Defeated

6.
Minutes

  • Recommendation:
    Motion:254-2017
    Moved:T. Oke
    Seconded:T. Tomes

    That South Huron Council adopts the minutes of the Regular Council Meeting of June 19, 2017, as printed and circulated.

    Disposition: : Carried
  • Recommendation:
    Motion:264-2017
    Moved:D. Frayne
    Seconded:C. Hebert

    That South Huron Council hereby adjourns at 7:36 p.m., to meet again on July 17, 2017 at 6:00 p.m. or at the Call of the Chair.

    Disposition: : Carried

5.
Delegations

Mr. Prout thanked Council for the commitment and donation to the Legacy Fund. He advised that another aspect of the Community Fund is flow through funding with an agreement in place between the Municipality and Community Fund.  This allows people interested in making donations to projects in the community to make donations to the Community Fund and receive a tax receipt.  The Fund then provides the funds to the municipality as needed for the project.

Mayor Cole thanked Mr. Prout for his presentation to Council.

  • Recommendation:
    Motion:257-2017
    Moved:W. DeLuca
    Seconded:T. Oke

    That South Huron Council receives the report from Jo-Anne Fields, Community Services Manager re: Results of Expression of Interest for Concession Operations in South Huron; and

    That Council authorize staff to meet with the two parties that expressed an interest in concession operations at the South Huron Recreation Centre and the Stephen Arena; and

    That staff bring a report back to Council for consideration.

    Disposition: : Carried
  • Recommendation:
    Motion:258-2017
    Moved:D. Frayne
    Seconded:W. DeLuca

    That the report of Megan Goss, Human Resources Coordinator and Assistant to the CAO dated July 4, 2017 regarding the addition of a Building Inspector position be received; and

    That Council authorize Administration to proceed with the recruitment of a Building Inspector.

    Disposition: : Carried

Deputy Mayor Frayne advised that the Bach Festival begins this week.

Councillor Hebert noted that the Canada Day celebrations at the Recreation Centre were well attended and enjoyed.  He congratulated all volunteers and staff that were involved on their good work.  He advised that the Farmer's Market is well attended and encouraged Council members to attend to support this community event.

Councillor Vaughan and Councillor Tomes attended the Grand Cove Canada 150 celebration which included a parade, lunch and an afternoon of entertainment by Grand Cove residents.

Councillor Tomes requested that any information regarding funding opportunities for the Dashwood Hall washroom project be provided for the next meeting of the Dashwood Community Centre Advisory Committee.  CAO Best advised that the Canada 150 grant application was not successful and will confirm with staff that the information has been provided to the Committee.

Councillor Tomes noted concerns regarding cutting only one swath along rural roads, especially near the Huron Country Playhouse and Dark Horse Winery that are popular tourist attractions.

Councillor Oke attended the Canada Day activities and noted that it was well organized and well attended.  He thanked the Canada Day Committee and staff involved in the successful day.  He congratulated the Farmer's Market Committee on the success of the Farmer's Market in their new location in McNaughton Park.

Mayor Cole advised that the Drug Awareness Task Force has discussed drug misuse in South Huron, the Big City Mayor's action plan which includes harm reduction, treatment, prevention and public education and enforcement.  The Task Force will meet in the fall at the County level

She attended one day of the Police Services Board conference.  The Police Services Act review is expected to proceed in the fall.  She attended the Sustainable Huron meeting regarding Poverty to Prosperity initiatives, as well as the School Board update meeting.  She also met with Drayton Festival representatives and attended a show at the Huron Country Playhouse and the winery.  She requested the CAO to ensure that municipal grant payments to the Drayton Festival are up to date.

She attended Canada Day events and noted the good turn out, and also spoke to seniors in Exeter and Grand Bend about Canada 150.  She will attend the Bach Festival after the 1:00 p.m. Cemetery Decoration Day service on July 16, 2017.  Communities in Bloom judges will be in South Huron on July 24, 2017.  Mayor Cole also noted that she would like to consider the rural lens to measure programs as part of the delegation information to the Minister of Rural Affairs.

  • Recommendation:
    Motion:262-2017
    Moved:T. Tomes
    Seconded:C. Hebert

    That the South Huron Council gives first, second and third and final reading to By-Law #40-2017, being a by-law to name members to the Exeter Business Association Board of Management and set 2017 tax rates for properties in the Exeter Business Improvement Area.

    Disposition: : Carried
  • Recommendation:
    Motion:263-2017
    Moved:W. DeLuca
    Seconded:T. Oke

    That the South Huron Council gives first, second and third and final reading to By-Law #41-2017, being a by-law to confirm matters addressed at the July 4, 2017 Council meeting.

    Disposition: : Carried