Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:	Monday, June 05, 2017 at 6:00 P.m. - 9:00 P.m.
Location:	Council Chambers - Olde Town Hall

Members Present:

• Dave Frayne - Deputy Mayor
• Tom Tomes - Councillor - Ward 1
• Marissa Vaughan - Councillor - Ward 1
• Wayne DeLuca - Councillor - Ward 2
• Ted Oke - Councillor - Ward 3

Member Regrets:

• Maureen Cole - Mayor
• Craig Hebert - Councillor - Ward 2

Staff Present:

• Dan Best, CAO
• Andrew Baird, Emergency Services Manager/Fire Chief
• Sandy Becker, Financial Services Manager/Treasurer
• Jo-Anne Fields, Community Services Manager
• Dwayne McNab, Development Services Manager/CBO
• Jason Parr, Transportation Services Manager
• Sarah Smith, Huron County Planner
• June 5, 2017

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1.

Meeting Called To Order

Deputy Mayor Frayne called the meeting to order at 6:00 p.m.

3.

Amendments to the Agenda, as Distributed and Approved by Council

​Agenda amended to include Management Letter dated May 24, 2017 from Vodden, Bender & Seebach LLP added to 2016 Audited Financial Statements in delegation 5.1.

• Recommendation:
  Motion: 209-2017
  Moved: T. Oke
  Seconded: W. DeLuca

  That South Huron Council approves the Agenda amended.

  Disposition: : Carried

2.

Public Meeting

• Recommendation:
  Motion: 206-2017
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That South Huron Council adjourn at 6:04 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendment D14-05/17 for Timothy DeWeerd.

  Disposition: : Carried

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

​None.

5.

Delegations

5.1

Paul Seebach of Vodden, Bender & Seebach LLP - 2016 Audited Financial Statements

Mr. Paul Seebach presented the results of the audit 2016 financial statements and management letter. Mr. Seebach advised that there were no significant difficulties that should be bought to the attention of council and no major issues discussed that were not in the normal course of business.

 

• Recommendation:
  Motion: 210-2017
  Moved: T. Oke
  Seconded: M. Vaughan

  That South Huron Council receives the delegation from Paul Seebach, Vodden, Bender and Seebach LLP.

  Disposition: : Carried

6.

Minutes

6.3

Minutes of Committee of Adjustment Meeting of May 15, 2017.

• Recommendation:
  Motion: 210-2017
  Moved: T. Tomes
  Seconded: M. Vaughan

  That South Huron Council adopts the minutes of the Regular Council Meeting, the Public Meeting and the Committee of Adjustment Meeting of May 15, 2017, as printed and circulated.

  Disposition: : Carried

7.

Councillor Board and Committee Reports

7.2

Economic Development Advisory Committee - Minutes May 25, 2017 - Draft

Council discussed the partnership, the three levels of funding and the  range of proposed funds to be spent.  

• Recommendation:
  Motion: 212-2017
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That South Huron Council accepts the recommendation from the Economic Development Advisory Committee to explore the possibility of a partnership on promotional videos with the Exeter BIA and the South Huron Chamber of Commerce.

  Disposition: : Carried
• Recommendation:
  Motion: 213-2017
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That the partnership with the BIA be an amount of $3,000 and the funds be drawn from the Economic Development budget.

  Disposition: : Carried

7.6

Municipal Heritage Advisory Committee - Minutes May 9, 2017 - Draft

• Recommendation:
  Motion: 214-2017
  Moved: T. Tomes
  Seconded: T. Oke

  That the minutes of the following committees and / or boards be received as presented to Council:

  • Communities in Bloom Minutes May 3, 2017 - Draft
  • Economic Development Advisory Committee Minutes May 25, 2017 - Draft
  • Exeter Rodeo Committee Minutes May 29, 2017 - Draft
  • South Huron Police Services Board Minutes May 9, 2017 - Draft
  • Municipal Heritage Advisory Committee Minutes May 9, 2017 - Draft
  • Upper Thames Conservation Authority - Minutes April 25, 2017 - Draft
  Disposition: : Carried

8.

Staff Reports

8.1

Financial Services

8.1.1

2016 Audited Financial Statements

S. Becker, Financial Services Manager/Treasurer presented report FIN.17.13 re: 2016 Audited Financial Statements

1. Municipality of South Huron
2. Exeter Business Improvement
3. Kirkton-Woodham Swimming Pool
4. Kirkton-Woodham Community Centre Board

• Recommendation:
  Motion: 215-2017
  Moved: W. DeLuca
  Seconded: T. Oke

  That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2016 Audited Financial Statements; and

  That South Huron Council approves the Audited Financial Statements as presented by Paul Seebach, Vodden, Bender & Seebach LLP.

  Disposition: : Carried

8.2

Transportation Services

8.2.1

Invoice Over $10,000 - Catch Basin Annual Cleaning

 

J. Parr, Transportation Services Manager presented report TSD.17.06 Invoice over $10,000 - Catch Basin Annual Cleaning for information only.

 

• Recommendation:
  Motion: 216-2017
  Moved: T. Tomes
  Seconded: T. Oke

  That South Huron Council receives the report from Jason Parr, Transportation Manager re: Invoice Over $10,000 - Catch Basin Annual Cleaning.

  Disposition: : Carried

8.3

Community Services

8.3.1

KWCC Steel Roof Tender Results - SH-17-RS-01

​J. Fields, Community Services manager presented report CSD.17.08 re KWCC Steel Roof Tender results - SH-17-RS-01.

• Recommendation:
  Motion: 217-2017
  Moved: T. Oke
  Seconded: W. DeLuca

  That South Huron Council receives the report from Jo-Anne Fields, Community Services Manager re: KWCC Steel Roof Tender Results; and

  That Council accepts the Request for Tender to supply and install a steel roof on the KWCC, as submitted by low bidder True Trough in the amount of $23,165.00, including HST.

  .

  Disposition: : Carried

8.4

Corporate Services

8.4.1

Request for Drainage Works

​G. Scharback, Corporate Services/Clerk Report 10-2017 re:Request for Drainage Works - Jeffrey

• Recommendation:
  Motion: 218-2017
  Moved: M. Vaughan
  Seconded: T. Tomes

  That South Huron Council receives the report from G. Scharback, Corporate Services Manager/Clerk re: Request for Drainage Works under Section 4 of the Drainage Act; and

  That South Huron Council hereby appoints William J. Dietrich, P. Eng., from Dietrich Engineering Ltd. as the Municipal Drainage Engineer to prepare a report for new drainage works.

  Disposition: : Carried

10.

Notices of Motion

10.1

Notice of Motion - Canada 150 Committee

​Council discussed the purpose of the subcommittee and the coordination of information and reporting between Council, the Canada 150 Committee and staff.

• Recommendation:
  Motion: 219-2017
  Moved: W. DeLuca
  Seconded: T. Oke

  That South Huron Council hereby directs that Councillors Deluca and Tomes be authorized to be the Canada 150 Committee on behalf of Council and that Terms of Reference be presented at the next Council meeting for consideration.

  Disposition: : Carried

10.2

Notice of Motion - Hydro Reduction for Seasonal Residents

Council requested more information on the requirements for reduction in hydro rates and who can qualify and deferred consideration until further information and clarification is obtained.

11.

Mayor & Councillor Comments and Announcements

Councillor Oke attended the South Huron Hospital Foundation Gala and advised that this is the last year that the gala proceeds will be donated to Jessica's House Hospice.

Councillor Tomes requested status reports on ongoing projects to be included in the agenda for the next Committee of the Whole meeting. He noted that the open house at the Grand Bend Sewage Treatment Plant is scheduled for Thursday June 15, 2017 and there would be both school and public tours.

Councillor Deluca attended the South Huron Hospital Gala, South Huron Volunteer Recognition Event at the Barn and updated Council on the Heritage Committee Capsule Day event.

Councillor Vaughn advised that she attended the South Huron Economic Advisory meeting on May 25, 2017 and commented on updates of the Ambassador Program and the Huron County Economic Development . She also attended ABCA Shoreline Management Plan at the Zurich arena on June 3, 2017.

Deputy Mayor Frayne attended a Risk Management Seminar with Mayor Cole.

12.

Communications

12.1

Lisa Thompson MPP - Remarkable Assembly of Huron County Women event

Councillor Tomes requested that item 12.1 be brought back to the June 20, 2017 regular council meeting.

12.7

Canada Day Committee - Approval of Events

​Council discussed insurance indemnification and did not raise any objection to the list of events.

• Recommendation:
  Motion:
  Disposition: :
• Recommendation:
  Motion:

  accept events

  Disposition: :

12.13

Centralia Faith Tabernacle - Request Parking By-law Exemption

Council requested further information on the parking exemption and directed staff to bring back a report.

• Recommendation:
  Motion: 220-2017
  Moved: T. Tomes
  Seconded: T. Oke

  That the Centralia Faith Tabernacle request for a parking by-law exemption for the period Wednesday nights from July 5 - August 23, 2017 from 6:00 pm to 9:00 pm on Empress Avenue, Parkdale Avenue, Algonquin Drive (between Empress and Parkdale) be approved.

  Disposition: : Carried

12.2

Avon Maitland District School Board - Invitation to Meeting

Deputy Mayor Frayne advised that he will attend this event.

12.11

Town of Lakeshore - Resolution re: Surplus Dwelling Severances

​Council directed staff to bring back a report on the request for support from the Town of Lakeshore.

12.4

Huron County Economic Development Board - Terms of Reference re: Service Delivery

12.14

Shoreline Management Plan - Open Houses

​

• Recommendation:
  Motion: 221-2017
  Moved: T. Oke
  Seconded: W. DeLuca

  That South Huron Council receive communication items not otherwise dealt with.

  Disposition: : Carried

15.

By-Laws

15.1

By-Law No. 32-2017 - Tax Rates

• Recommendation:
  Motion: 222-2017
  Moved: M. Vaughan
  Seconded: T. Tomes

  That the South Huron Council gives first, second and third and final reading to By-Law #32-2017, being a by-law to provide for the adoption of the 2017 tax rates and to further provide for penalty and interest in default of payment thereof.

  Disposition: : Carried

15.2

By-Law No. 33-2017 - Procurement of Goods and Services Policy

• Recommendation:
  Motion: 223-2017
  Moved: M. Vaughan
  Seconded: W. DeLuca

  That the South Huron Council gives first, second and third and final reading to By-Law #33-2017, being a by-law to adopt the Procurement of Goods and Services Policy for the Corporation of the Municipality of South Huron.

  Disposition: : Carried

15.3

By-Law No. 34-2017 - Zoning By-Law

​​

• Recommendation:
  Motion: 224-2017
  Moved: M. Vaughan
  Seconded: T. Oke

  That the South Huron Council gives first, second and third and final reading to By-Law #34-2017, being a by-law to amend By-Law #013-84, being the Zoning By-Law for the former Township of Usborne for the lands known as Conc 1 Pt Lot 15 Subject to Easement, Usborne Ward, Municipality of South Huron.

  Disposition: : Carried

16.

Confirming By-Law

16.1

By-Law No. 35-2017 – Confirming By-Law

• Recommendation:
  Motion: 225-2017
  Moved: W. DeLuca
  Seconded: T. Oke

  That the South Huron Council gives first, second and third and final reading to By-Law #35-2017, being a by-law to confirm matters addressed at the June 5, 2017 Council meeting.

  Disposition: : Carried

17.

Adjournment

• Recommendation:
  Motion: 226-2017
  Moved: M. Vaughan
  Seconded: T. Tomes

  That South Huron Council hereby adjourns at 7:20 p.m., to meet again on June 19, 2017 at 6:00 p.m. or at the Call of the Chair.

  Disposition: : Carried

6.

Minutes

6.1

Minutes of the Regular Council Meeting of May 15, 2017.

6.2

Minutes of the Public Meeting of May 15, 2017.

7.

Councillor Board and Committee Reports

7.3

Exeter Rodeo Committee - Minutes May 29, 2017 - Draft

7.4

South Huron Police Services Board - Minutes  May 9, 2017 - Draft

7.5

Upper Thames Conservation Authority - Minutes April 25, 2017 - Draft

9.

Deferred Business

​None.

12.

Communications

12.3

CHIP - Speeding in Safety Zones

12.5

Bluewater Recycling Association - Meeting Highlights, May 18, 2017

12.6

Huron County - Warden's Charity Golf Tournament

12.8

Huron County - Cycling Advisory Committee

12.9

CBC Radio - The Influence Event - Sponsor Opportunity

12.10

Ontario Energy Board - Public Hearing re: Dispose of Account Balances