Corporation of the Municipality of South Huron
Agenda - Regular Council Meeting

Monday, June 06, 2022 at 6:00 P.m. - 7:00 P.m.

Council Chambers - Olde Town Hall

Notice of Hybrid Meeting:

The following meeting will be a hybrid meeting, allowing for both electronic and in-person attendees. There will be a recording of the meeting available upon request by contacting the Clerk.

Member of the public are welcome to watch the live-stream of the meeting on the Agendas and Minutes page at www.southhuron.ca, or attend Council Chambers.

Accessibility of Documents:

Documents are available in alternate formats upon request.  If you require an accessible format or communication support, please contact the Clerk's Department at 519-235 -0310 or by email at [e-mail] to discuss how best we can meet your needs.

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1.

Amendment to Budget**

Staff Reports: 9.3.1, 9.4.1, 9.4.3

2.

Meeting Called To Order

Welcome, O Canada & Land Acknowledgment

3.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:

  That South Huron Council approves the Agenda as presented.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Public Meeting

6.

Delegations

7.

Minutes

7.1

Minutes of the Regular Council Meeting of May 16, 2022

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting of May 16, 2022, as printed and circulated.

8.

Councillor Board and Committee Reports

8.1

Grand Bend Area Joint Sewage Board - Minutes November 25, 2021

8.2

Exeter Rodeo - Minutes March 02, 2022 and Draft Minutes for May 11, 2022

8.3

Kirkton-Woodham Pool Committee - Minutes April 28, 2022

8.4

Upper Thames River Conservation Authority - Agenda Package Board Meeting - Tuesday May 24, 2022

link to agenda package

• Recommendation:

  That the minutes of the following committees and/or boards be received as presented to Council: 

  - Grand Bend Area Joint Sewage Board - Minutes November 25, 2021 

  - Exeter Rodeo - Minutes March 02, 2022 and Draft Minutes for May 11, 2022

  - Kirkton Woodham Pool Committee - Minutes April 28, 2022 

  - Upper Thames River Conservation Authority - Agenda Package Board Meeting May 24, 2022

9.

Staff Reports

9.1

Planning and Building Services

9.2

Fire and Community Services

9.3

Operations, Infrastructure and Development

9.3.1

Don Giberson, General Manager of Infrastructure and Development - Asphalt Cement (AC) Price increase for 2022 Paving Projects - Budget Amendment

Budget Amendment**

• Recommendation:

  That South Huron Council receive the report from Don Giberson, General Manager of Infrastructure and Development RE: Asphalt Cement (AC) Price increase for 2022 Paving Projects AND;

  That South Huron Council approves an increase in Lavis Contracting Co. Limited contract for Resurfacing Parr Line & Plugtown Line from $948,357.02 (including HST) to $1,117,930.92 (Including HST) AND;

  That South Huron Council approves an “Amendment to the Budget” to increase the capital budget for the Parr Line Resurfacing from $525,000 to $560,074.32 and the capital budget for the Plugtown Line Resurfacing from $420,269 to $446,657.42

  That South Huron Council authorize the use of savings from the Waterloo Street Reconstruction Project in the amount of $61,462.42 to fund the additional costs associated with the asphalt cement (AC) price increase.

9.3.2

Don Giberson, General Manager of Infrastructure and Development - Fuel Surcharge for 2022 Maintenance Gravel Contract

• Recommendation:

  That South Huron Council receive the report from Don Giberson, General Manager of Infrastructure and Development RE: Fuel Surcharge for Maintenance Gravel Contract AND;

  That South Huron Council approves an increase in McKenzie and Henderson Ltd contract for the 2022 Provision of Crushed Granular “M” for Road Maintenance from $400,727.95 (including HST) to $416,681.85 (including HST) AND;

  That South Huron Council authorize a transfer of $14,366.99 (non-recoverable HST included) from the Working Fund Reserve if sufficient funds are not available in the Transportation Services 2022 Operating Budget.

9.4

General Government Services

9.4.1

Dan Best, Chief Administrative Officer/Deputy Clerk - SHRC Phase 1 - Budget Amendment

Budget Amendment**

• Recommendation:

  That the memo of D. Best, Chief Administrative Officer dated June 6, 2022 regarding the South Huron Recreation Centre (SHRC) Phase 1 Upgrades Scope and Budget Amendment be received; and

  That after further investigation of the SHRC roof systems, no capital work is required to be incorporated as part of the SHRC Phase 1 Upgrade project; and

  That any proposed roof system future work will be incorporated as part of a future capital budget request; and

  That the replacement of the steel façade on the lower west and lower southern area of the building be added to the scope of the project; and

  That the steel façade on the upper west and upper southern area of the building be coated to match/complement the lower and upper sections being replaced; and

  That the steel work be added to the scope of the project; and

  That the revised budget for the SHRC Phase 1 project be amended to an upset limit of $5,347,000.00; and

  That the existing Infrastructure Ontario debt application be amended to include an additional $818,150.00 in debt financing.

9.4.2

Dan Best, Chief Administrative Officer - SHRC Phase 1 Tender Results

• Recommendation:

  That the memo of D. Best, Chief Administrative Officer dated June 6, 2022 regarding the South Huron Recreation Centre (SHRC) Phase 1 Upgrades tender results be received; and

  That Tender RFT-SH-2022-RS003 be awarded to Elgin Contracting and Restoration in the amount of $5,518,920.00 including contingency and HST.

9.4.3

Dan Best, Chief Administrative Officer - Stephen Arena Construction Update and Budget Amendment

Budget Amendment**

• Recommendation:

  That the report of D. Best, Chief Administrative Officer dated June 6, 2022 regarding the Stephen Arena Construction Update and Budget Amendment be received; and

  That staff are authorized to negotiate an amendment to the original contract entered into with Dicocco concerning the Stephen Arena to include the reconstruction and installation of arena seating, the reconstruction of the Olympia Room and Accessible entrance in accordance with the approved budget amendment; and

  That the foregoing is authorized as a Single Source purchase in accordance with section 17.a)v) or 20.a)vi) of the Municipality’s Procurement By-law 09-2021; and

  That the Stephen Arena Project budget be amended to an upset limit of $2,343,255.35; and

  That the additional $343,255.35 required for the project be drawn from the Recreation Capital Replacement Reserve.

10.

Deferred Business

10.1

South Huron Community Creative Arts Centre - Update

Memo Attached

11.

Notices of Motion

12.

Mayor & Councillor Comments and Announcements

13.

Communications

13.1

Bluewater Recycling Association (BRA) May 2022 Notes

13.2

Enbridge - Notice - Application for Renewal of Franchise Agreement (South Huron)

13.3

Exeter Business Association (BIA) - Parking in Downtown Exeter 

13.4

Huron Perth Public Health - Request - Pride Month Flag 

13.5

Avon Maitland District School Board - Invitation - Elected Municipal Representatives

13.6

Maureen Cole - SHRC Updates Tender Award

13.7

Lucio Odorico - McConnell Street and Queens Park Parking

13.8

Jeff and Abby Hannah - Dog Park 

13.9

The City of Brantford - Resolution - Release of all Federal and Provincial Documents Related to the Former MohawkInstitute Residential School

13.10

Municipality of Shuniah - Resolution - Community Schools Alliance Action Plan

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

   

14.

Closed Session

15.

Report From Closed Session

16.

By-Laws

17.

Confirming By-Law

17.1

By-Law No. 36-2022 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #36-2022, being a by-law to confirm matters addressed at the June 6, 2022 Council meeting.

18.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at ______ p.m., to meet again on June 20, 2022 at 6:00 p.m. or at the Call of the Chair.