Corporation of the Municipality of South Huron

Committee of the Whole

Minutes

Meeting #:
Date:	Tuesday, November 28, 2017 at 9:00 A.m. - 4:00 P.m.
Location:	Olde Town Hall-Carling Room

Members Present:

• Maureen Cole - Chair, Council
• Dave Frayne - Member, Council
• Tom Tomes - Member, Council
• Marissa Vaughan - Member, Council
• Wayne DeLuca - Member, Council
• Craig Hebert -Member, Council
• Ted Oke - Member, Council

Staff Present:

• Dan Best, CAO, Administration
• Genevieve Scharback, Secretary/Treasurer, Corporate Services/Clerk
• Sandy Becker, Financial Services Manager/Treasurer, Financial Services
• Don Giberson, Environmental Services Director, Environmental Services
• Andrew Baird, Emergency Services Manager/Fire Chief, Emergency Services
• Jo-Anne Fields, Community Services Manager, Community Services
• Dwayne McNab, Development Services Manager/CBO, Development Services

Others Present:

• ​Angela Shipway, Financial Analyst

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1.

Meeting Called to Order

Chair Cole called the meeting to order at 9:04 a.m.

2.

Amendments to the Agenda, as Distributed and Approved by Council

The agenda was amended by adding 4.3 - correspondence from the Alzheimer Society requesting a letter of support for a proposal to the Ministry of Senior Affairs, and 4.4 - consideration of support for Family Day activities in South Huron.

• Recommendation:
  Motion: CW67-2017
  Moved: T. Oke
  Seconded: M. Vaughan

  That South Huron Committee of the Whole approves the Agenda as amended.

  Disposition: : Carried

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

None.

4.

Reports

4.1

S. Becker, Financial Services/Treasurer - 2018 Proposed Budget - Update

Sandy Becker, Financial Services Manager/Treasurer, reviewed this report noting the changes that have been made to the proposed 2018 budget estimates since the report of October 30, 2017. 

The Committee discussed the Council training budget and the remuneration by-law. CAO Best advised that the by-law has been reviewed by the Committee of the Whole and by Council this term.

• Recommendation:
  Motion: CW68-2017
  Moved: D. Frayne
  Seconded: C. Hebert

  That South Huron Committee of the Whole receives the report from S.Becker, Financial Services Manager/Treasurer re: 2018 Proposed Budget - Update

  Disposition: : Carried

4.2

S. Becker, Financial Services/Treasurer - Pool Costing Breakdown

• Recommendation:
  Motion: CW69-2017
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Committee of the Whole receives the report from S. Becker, Financial Services Manager/Treasurer re: Pool Costing Breakdown for information.

  Disposition: : Carried

4.3

Alzheimer Society - Request Support

• Recommendation:
  Motion: CW70-2017
  Moved: D. Frayne
  Seconded: C. Hebert

  That South Huron Committee of the Whole recommends to Council to provide a letter of support to the Alzheimer Society and provide the requested training space at no cost.

  Disposition: : Carried

4.4

Family Day Committee & Outstanding Grant Requests - BIA, Chamber of Commerce

• Recommendation:
  Motion: CW71-2017
  Moved: C. Hebert
  Seconded: W. DeLuca

  That South Huron Committee of the Whole recommends to Council to approve the Community Grant request of the BIA in the amount of $6,000.00; and

  That South Huron Committee of the Whole recommends to Council to approve the Community Grant request of the Chamber of Commerce in the amount of $ 10,000.

  Disposition: : Carried
• Recommendation:
  Motion: CW72-2017
  Moved: T. Oke
  Seconded: T. Tomes

  
  That South Huron Committee of the Whole recommends to Council that the Canada Day Committee receive $1,000 and an in-kind contribution of the use of the Community Centre up to $2,000, through the Community Grant Program.

  Disposition: : Carried

4.5

Capital

4.5.1

 2018-2022 Capital Forecasts (included with October 30 budget package)

Chair Cole lead the Committee of the Whole through a line by line review of the proposed capital budget and forecast.

The Committee recessed at 10:38 a.m.

The Committee reconvened at 10:48 a.m. 

The Exeter Outdoor Pool/Washroom project was reviewed in detail, as well as the Exeter Community Fund's mandate and the commitment of funds to recreation.

The Committee recessed for lunch at 12:18 p.m. and reconvened at 1:05 p.m.

The Recreation Centre/Community Hub project was discussed in detail.  CAO Best advised that the next step is a feasibility study after which the defined project can be presented in funding applications to other levels of government. The proposed budget includes $15,000 for an energy plan. He recommended including a Master Recreation Plan in the 2018 budget.

CAO Best clarified the role of the Steering Committee noting that they provide checks and balances, make recommendations to Council and ensure community needs are being met but will not be undertaking public consultation processes. They will work directly with the Feasibility Study consultant.

The Committee will come back to the Dashwood Community Centre washroom project following the Dashwood Community Centre Committee meeting to be held later today.

The Grand Bend sewer information will be brought forward to the next meeting.  Council will be asked to schedule another budget meeting.

• Recommendation:
  Motion: CW73-2017
  Moved: D. Frayne
  Seconded: C. Hebert

  That South Huron Committee of the Whole recommends to Council that $250,000 be requested from the Exeter Community Development Fund for the Exeter and District outdoor pool project.

  Disposition: : Carried (6 to 1)
• Recommendation:
  Motion: CW74-2017
  Moved: W. DeLuca
  Seconded: C. Hebert

  That South Huron Committee of the Whole recommends to Council that a total amount of $1,375,000 be debt financed for a five year period for the Exeter and District outdoor pool; and

  That the debt costs be recovered through the wind turbine reserve at $200,000 per year over five years; and

  That the balance be recovered through the levy.

  Disposition: : Defeated
• Recommendation:
  Motion: CW75-2017
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That South Huron Committee of the Whole recommends to Council that the amount of $511,000 be taken from the Wind Turbine Reserve to be applied to the Exeter and District outdoor pool project.

  Disposition: : Carried
• Recommendation:
  Motion: CW76-2017
  Moved: D. Frayne
  Seconded: C. Hebert

  That South Huron Committee of the Whole recommends to Council that a total amount of $864,000 be debt financed over five years, beginning in 2018, for the Exeter and District outdoor pool ; and

  That the debt costs be recovered through the Wind Turbine Reserve at an upset limit of $200,000 per year, over five years.

  Disposition: : Carried
• Recommendation:
  Motion: CW77-2017
  Moved: D. Frayne
  Seconded: T. Oke

  That South Huron Committee of the Whole recommends to Council that Council authorizes $100,000 for the Feasibility Study for the Community Hub/Recreation Centre project.

  Disposition: : Carried
• Recommendation:
  Motion: CW78-2017
  Moved: D. Frayne
  Seconded: M. Cole

  That South Huron Committee of the Whole recommends to Council that Council moves forward with a Recreation Master Plan and Facility Review, with an amount of $50,000 to be included in the 2018 budget.

  Disposition: : Carried

5.

Adjournment

The meeting adjourned at 4:00 p.m.

• Recommendation:
  Motion:
  Disposition: :