Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers - Olde Town Hall
Members Present:
  • Maureen Cole - Mayor, Council
  • Dave Frayne - Deputy Mayor, Council
  • Tom Tomes - Councillor - Ward 1, Council
  • Marissa Vaughan - Councillor - Ward 1, Council
  • Wayne DeLuca - Councillor - Ward 2, Council
  • Craig Hebert - Councillor - Ward 2, Council
  • Ted Oke - Councillor - Ward 3, Council
Staff Present:
  • Dan Best,Chief Administrative Officer/Deputy Clerk, Administration
  • Sandy Becker, Director of Financial Services, Financial Services
  • Don Giberson, Director of Operations and Infrastructure, Environmental Services
  • Dwayne McNab, Chief Building Official, Development Services
  • Rebekah Msuya-Collison, Clerk, Corporate Services, Clerk

Mayor Cole called the meeting to order at 6:00 p.m. 

Addition of 9.1 - Deferred Business

Addition of 12.3 and 12.6 - Communications

Item 8.4.7 - Staff Report moved to 5.1

  • Motion:468-2018
    Moved:D. Frayne
    Seconded:M. Vaughan

    That South Huron Council approves the Agenda as amended.

    Disposition: Carried

Tom Hayter spoke on behalf of the Dashwood Men's Club members present, Matt Runge Rick Beddard, Chuck Ford and Mike Teiman.  Mr. Hayter provided a review of the club's origins and charitable activities.  The Club presented South Huron with a cheque for $30,000 for the Dashwood Community Centre washroom renovation project.

Mayor Cole accepted the cheque on behalf of Council and thanked the Club for their commitment to the project and South Huron.

  • Motion:469-2018
    Moved:C. Hebert
    Seconded:T. Tomes

    That South Huron Council receives the delegation as presented from the Dashwood Men's Club.

    Disposition: Carried

CAO D. Best provided Council with an update on the project.

  • Motion:470-2018
    Moved:M. Vaughan
    Seconded:T. Tomes

    That the memo of D. Best, Chief Administrative Officer dated October 15, 2018 regarding the Dashwood Community Centre project RFP results be received; and
    That Brannon Construction be awarded the project to design and construct the washroom renovations at the Dashwood Community Centre for the price of $107,300 plus HST.

    Disposition: Carried

The Clerk outlined the purpose of this meeting which was to discuss the technical aspects of the Morrissey, Fleming - Morrissey, Regan Municipal Drain 2018. 

William Dietrich, P. Eng, presented a summary of the report to Council and reviewed the scope of the report.   

There were no questions from owners.  Council asked Mr. Dietrich about pipe size and depth of Regan Drain open ditch and whether the improvements would allow for future needs and changing standards and farming practices.

Petitioners were given an opportunity to withdraw their name from the petition and other owners that benefit from the drain were given an opportunity to add their name to the petition.    No withdrawal or addition was given to the Clerk by petitioners or benefiting owners. 

Mayor Cole thanked Mr. Dietrich for the presentation.

 

  • Motion:471-2018
    Moved:T. Oke
    Seconded:W. DeLuca

    That South Huron Council receives the delegation as prepared and presented by Mr. W. J. Dietrich, P.Eng.

    Disposition: Carried
  • Motion:472-2018
    Moved:D. Frayne
    Seconded:M. Vaughan

    That South Huron Council adopts the minutes of the Regular Council Meeting of October 1, 2018, as printed and circulated.

    Disposition: Carried
  • Motion:473-2018
    Moved:M. Vaughan
    Seconded:C. Hebert

    That the minutes and reports of the following committees and/or boards be received as presented to Council:

    • Lake Huron Primary Water Supply System Joint Board of Management meeting agenda of October 4, 2018 including 2019 Operating and Capital Budget; and
    • Grand Bend Area Joint Sewage Operations - Proposed 2019 Budget.
    Disposition: Carried
  • Motion:474-2018
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council receive the report from Don Giberson, Director of Operations and Infrastructure RE: Tender Results for the Supply of Winter Sand; and

    That South Huron Council accept the tender received from the low bidder N.C. Jones & Sons and authorize the award of a contract for Supply of Winter Sand in the amount of $35,002.88 (including HST).

    Disposition: Carried
  • Motion:475-2018
    Moved:W. DeLuca
    Seconded:T. Oke

    That South Huron Council receive the report from Don Giberson, Director of Operations and Infrastructure RE: Tender Results for the Supply of a Utility Tractor, Snow Blade, Snow Blower and Roadside Mower Attachments. AND;

    That South Huron Council accept the tender received from the low bidder Huron Tractor Ltd and authorize the award of a contract for Supply of a Utility Tractor, Snow Blade, Snow Blower and Roadside Mower Attachments in the amount of $115,300 (including applicable HST).

    Disposition: Carried
  • Motion:476-2018
    Moved:T. Oke
    Seconded:C. Hebert

    That South Huron Council receives the report from S.Becker, Director of Financial Services/Treasurer re: 2018 Council Expenses as of September 30, 2018

    Disposition: Carried
  • Motion:477-2018
    Moved:D. Frayne
    Seconded:T. Tomes

    That South Huron Council receive the report from S. Becker, Director of Financial Services re: 2018 Third Quarter Operating Variance Report for information only.

    Disposition: Carried

S. Becker, Director of Financial Services advised that a report will be brought forward in December concerning any projects to be carried forward.

D. Giberson, Director of Operations and Infrastructure answered questions on the Mollard Line road surface restoration.

 

 

  • Motion:478-2018
    Moved:W. DeLuca
    Seconded:C. Hebert

    That South Huron Council receives the report from S. Becker, Director of Financial Services re: 2018 Capital Progress Report – September completed as of September 30, 2018 for information only.

    Disposition: Carried
  • Motion:479-2018
    Moved:M. Vaughan
    Seconded:C. Hebert

    That South Huron Council receives the report from Sandy Becker, Director of Financial Services/Treasurer, re: Annual Investment Report as information only.

    Disposition: Carried

D. McNab, Chief Building Official advised that the amount for septic permits is not $383,200 as noted in the report and will be amended.

  • Motion:480-2018
    Moved:T. Oke
    Seconded:T. Tomes

    That South Huron Council receives the reports from D. McNab, Development Services Manager/CBO re: Q3 July to September Building Activity Report and 2018 Year to Date Building Activity Report, as amended.

    Disposition: Carried
  • Motion:481-2018
    Moved:D. Frayne
    Seconded:M. Vaughan

    That South Huron Council receives the report from R. Msuya-Collison, Clerk re: Application for Tile Drain Loan; and

    That South Huron Council provisionally approves a Tile Drain Loan in the amount of $50,000 for Concession 3 Part Lot 13, Stephen Ward, Municipality of South Huron.

    Disposition: Carried
  • Motion:482-2018
    Moved:W. DeLuca
    Seconded:T. Tomes

    That South Huron Council receives the report from R. Msuya-Collison, Clerk re: Requests for Drain Improvement under Section 78 of the Drainage Act; and

    That South Huron Council hereby appoints William J. Dietrich, P. Eng., from Dietrich Engineering Ltd. as the Municipal Drainage Engineer to prepare a report for Drain Improvement.

    Disposition: Carried

Council discussed the report and noted a service complaint that noted a policy decision.  CAO Best noted that as a policy decision, Council decides levels as part of asset management, budget and service delivery reviews.

 

  • Motion:483-2018
    Moved:T. Oke
    Seconded:C. Hebert

    That South Huron Council receives the report from R. Msuya-Collison, Clerk re: Request for Service, Complaints and By-Law Summary, for information.

    Disposition: Carried
  • Motion:484-2018
    Moved:C. Hebert
    Seconded:D. Frayne

    That South Huron Council receives the report from R. Msuya-Collison, Clerk, re: Appoint Members to Court of Revision for Morrissey, Fleming-Morrissey and Regan Municipal Drains 2018; and

    That South Huron Council hereby appoints the following members Councillor Tomes and Dave Frayne to the Court of Revision for above Municipal Drains to be held on November 19, 2018 at 5:00 p.m., prior to the regularly scheduled Council meeting; and

    That Counillor Tomes be appointed Chair.

    Disposition: Carried
  • Motion:485-2018
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council receives the report of R. Msuya-Collison, Clerk regarding the proposed South Huron Animal Control Tribunal Rules of Procedure and Terms of Reference; and

    That Council approve the South Huron Animal Control Tribunal Rules of Procedure and Terms of Reference. as presented; and

    That the necessary by-law be forwarded to Council for the required three readings.

    Disposition: Carried

Mayor Cole spoke of her trip to Vietnam and spoke briefly of the difference in infrastructure.  She commented that she would like to see an HR Policy on Cannabis and asked whether there may be collaborative opportunities with all of Huron County. 

Council briefly discussed the policy and noted that the CAO can make amendments to HR policy as needed until policy is in place.

Mayor Cole mentioned a letter from Jim Wilson, Minister of Economic Development, Job Creation and Trade to be added to communications and placed in the November 5, 2015 agenda.

Deputy Mayor Frayne advised that he would like more time to review the LeisurePlan International report received by the Project Steering Committee for the upcoming Project Steering Committee workshop.

He advised that he viewed the Ausable Bayfield Conservation Authority proposed 2019 budget and increases are mostly due to increases in farm valuations.  He said that the Jones Bridge project is scheduled to be completed by December. 

Councillor Hebert noted the South Huron Business and Community Excellence Awards Gala is being held on Thursday, October 18, 2018 and there are a few new categories.  

Mayor Cole provided an update on the Health Unit amalgamation and advised that information will be coming to municipalities.

Councillor Tomes spoke to his concerns specifically on the Huron Park schedule to the South Huron Parking By-Law 78-2018.  He asked when Council would receive the follow up report from the George Guetter delegation.

Councillor Deluca commented that Stratford Council has reviewed their insurance coverage and their new carrier allows community groups to buy in to insurance at a substantially lower cost. 

Councillor Tomes asked whether Council will be looking at wages for upcoming council as regulations have changed.  Council discussed that there was no direction given earlier and it is not possible for this Council now as they are in a lame duck position. 

 

Council directed Clerk to forward correspondence to Avon Maitland District School Board and Huron-Perth Catholic District School Board.

Council directed CAO D. Best to bring back a staff report and draft MOU template.

  • Motion:486-2018
    Moved:D. Frayne
    Seconded:C. Hebert

    That South Huron Council hereby approve the temporary closure of roads for the route of the annual Legion Remembrance Parade to be held on Sunday November 11, 2018 beginning at 9:45 a.m. at the Legion, proceeding to the Cenotaph then to the Trivitt Memorial Church following the Cenotaph Ceremony; and

    That a wreath be purchased for the cenotaph ceremony at a cost of $50.00; and

    That the Annual Exeter Legion Remembrance Parade is deemed and designated as an event of municipal significance.

    Disposition: Carried
  • Motion:487-2018
    Moved:D. Frayne
    Seconded:C. Hebert

    That South Huron Council amend resolution 486-2018 to add the following clause to the end of the resolution:

    "and That the Annual Exeter Legion Remembrance Parade is deemed and designated as an event of municipal significance."

    Disposition: Carried
  • Motion:488-2018
    Moved:M. Vaughan
    Seconded:T. Oke

    That South Huron Council purchase a wreath for the cenotaph ceremony held by the Grand Bend Legion.

    Disposition: Defeated
  • Motion:489-2018
    Moved:T. Oke
    Seconded:C. Hebert

    That South Huron Council receive communication items not otherwise dealt with.

     

    Disposition: Carried
  • Motion:490-2018
    Moved:W. DeLuca
    Seconded:T. Tomes

    That the South Huron Council gives first and second reading to By-Law #83-2018, being a by-law to provide for the Morrissey, Fleming Morrissey and Regan Municipal Drains 2018 in the Municipality of South Huron

    Disposition: Carried
  • Motion:491-2018
    Moved:C. Hebert
    Seconded:T. Oke

    That the South Huron Council gives first, second and third and final reading to By-Law #84-2018, being a by-law to confirm matters addressed at the October 15, 2018 Council meeting.

    Disposition: Carried
  • Motion:492-2018
    Moved:D. Frayne
    Seconded:C. Hebert

    That South Huron Council hereby adjourns at 758 p.m., to meet again on November 5, 2018 at 6:00 p.m. or at the Call of the Chair.

    Disposition: Carried
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