Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers - Olde Town Hall
Members Present:
  • Maureen Cole - Mayor
  • Dave Frayne - Deputy Mayor
  • Tom Tomes - Councillor - Ward 1
  • Marissa Vaughan - Councillor - Ward 1
  • Wayne DeLuca - Councillor - Ward 2
  • Craig Hebert - Councillor - Ward 2
  • Ted Oke - Councillor - Ward 3
Member Regrets:
  • Guest
Staff Present:
  • Dan Best,Chief Administrative Officer/Deputy Clerk
  • Don Giberson, Director of Operations and Infrastructure
  • Sarah Smith, Huron County Planner
  • Laurie Clapp, Recording Secretary
  • Rachel Anstett, Administrative Assistant
Others Present:
  • ​​​​​​Victor Khloeze 


Mayor Cole called the meeting to order at 6:00 pm. 

Council reconvened at 6:13 pm.

  • Motion:493-2018
    Moved:T. Oke
    Seconded:D. Frayne

    That South Huron Council adjourn at  6:02p.m. for the purpose of a Public Meeting pursuant to the Planning Act for a Temporary Zoning By-law amendment.

    Disposition: Carried

Addition of 7.3.1 -Councillor Board and Committee Reports

Addition of 8.2.4 - Staff Reports

  • Motion:494-2018
    Moved:M. Vaughan
    Seconded:T. Oke

    That South Huron Council approves the Agenda as amended.

    Disposition: Carried

DART is working to bring awareness of the women and children affected by gender based violence.

They are requesting that the flags be lowered to half-mast on December 6, 2018 to mark the National Day of Remembrance and Action on Violence Against Women.

 

  • Motion:495-2018
    Moved:C. Hebert
    Seconded:D. Frayne

    That South Huron Council receives the delegation as presented from the Huron Domestic Assault Review Team (DART) by Shelley Spencer, Huron County Health Unit.

    Disposition: Carried
  • Motion:496-2018
    Moved:W. DeLuca
    Seconded:T. Oke

    That South Huron Council adopts the minutes of the Regular Council Meeting of October 15, 2018 as printed and circulated.

    Disposition: Carried

Council discussed the need for a sewage use bylaw that states what can and cannot be put into sewage system, especially for commercial sites.

It was suggested that a tour and orientation for new council would be beneficial.

Council discussed the wording submitted for the signs. It was suggested that some of the wording could be considered harsh and had a negative focus. 

The Fairfield School sign stating "the decision was made with regret" was too harsh.

The term "reversal of fortunes" was suggested to be insensitive to the Pickard family, who wouldn't appreciate that depiction of their family.

Council requested items 7.1, 7.3.1 and 7.4 be pulled for further discussion.

  • Motion:497-2018
    Moved:D. Frayne
    Seconded:T. Oke

    That the minutes of the following committees and/or boards be received as presented to Council:

    • Minutes of Upper Thames River Conservation Authority Board meeting of September 25, 2018 and 2019 Draft Budget
    • Draft minutes of Communities in Bloom meeting of July 4, 2018
    Disposition: Carried
  • Motion:498-2018
    Moved:C. Hebert
    Seconded:M. Vaughan

    That the minutes of the following committees and/or boards be received as presented to Council:

    • South Huron Police Services Board Draft Minutes of October 9, 2018
    • Community Hub/Recreation Project Steering Advisory Committee Minutes of October 9, 2018 and October 23, 2018 and Draft Minutes of November 13, 2018
    • Grand Bend and Area Joint Sewage Board Minutes of September 14, 2018 
    Disposition: Carried
  • Motion:499-2018
    Moved:W. DeLuca
    Seconded:C. Hebert

    That South Huron Council receive the letter from the Heritage Advisory Committee dated November 14, 2018; and

    That South Huron Council directs the Heritage Committee to review the wording to be positive in its description with respect to the properties.

    Disposition: Carried
  • Motion:500-2018
    Moved:W. DeLuca
    Seconded:D. Frayne

    That South Huron Council receives the report from S. Smith, Huron County Planner re: Deeming By-law Application for Plan 376 Lots 1098 and 1099, Exeter Ward, Municipality of South Huron.

    Disposition: Carried
  • Motion:501-2018
    Moved:T. Oke
    Seconded:M. Vaughan

    That South Huron Council recognize and permit amendments made to the South Huron Zoning By-law 69-2018 within the two year period; and

    That pursuant to subsection 34(10.0.0.2) of the Planning Act approve that all lands zoned in the Municipality of South Huron Zoning By-law shall not be subject to subsection 34(10.0.0.1) of the Planning Act; and

    That this resolution shall apply to Zoning By-law Amendment and Minor Variance applications submitted under the Planning Act.

    Disposition: Carried

 

 

 

  • Motion:502-2018
    Moved:D. Frayne
    Seconded:M. Vaughan

    That South Huron Council receives the report from D. Giberson, Director of Operations and Infrastructure re: Results of Annual DWQMS Annual Management Review.

     

    Disposition: Carried

Council expressed concern on the timelines re No work being completed between March 15 and June 15, 2019. The Director clarified that it was "in water" work that could not be done, as they were not to disturb the fish habitat during that specific window. All other work can continue. 

  • Motion:503-2018
    Moved:T. Oke
    Seconded:W. DeLuca

    That South Huron Council receive the report from D. Giberson, Director of Operations and Infrastructure Re: Mollard Line Culvert Structure #1056 – Replacement Alternatives.

    Disposition: Carried
  • Motion:504-2018
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council receive the report from D. Giberson, Director of Operations and Infrastructure Re: Request for Proposals for Professional Engineering Services for Asset Management Program; and

    That South Huron Council accepts the proposal received from GM Blueplan and authorizes the award of a professional services contract to GM BluePlan for Professional Engineering Services for Asset Management Program at hourly rates provided to an upset limit of $100,000.

    Disposition: Carried

In response to Mr. Guetter's request that the Municipality supply and install a grinder pump for each of the lots he would like to purchase, the CAO advised, from an administrative viewpoint, the answer would be no.

The Director advised that there is no policy or provision in any by-law to provide grinder pumps to a property owner. All work on private property is paid by the property owner. As there is no guarantee that our sewers would provide gravity service, there will be houses that will need grinder pumps in the basement. 

To maintain fairness and consistency no rebate will be given for vacant lots or commercial properties. Correspondence will be sent to Mr. Guetter to advise that the request will be denied.

  • Motion:505-2018
    Moved:C. Hebert
    Seconded:D. Frayne

    That South Huron Council receive the verbal report from D. Giberson, Director of Operations and Infrastructure Re: George Guetter correspondence.

    Disposition: Carried

Council inquired about more indepth detail in regards to the applications. Rachel directed them to the website to see the current applications and more detailed information regarding each application.

  • Motion:506-2018
    Moved:D. Frayne
    Seconded:T. Tomes

    That South Huron Council receives the report from R. Anstett, Administrative Assistant re: Third Quarter Planning Activity from July 1 to September 30, 2018, for information purposes.

     

    Disposition: Carried

Council asked for clarification as to procedure required to approve the extra $5000.00 cost.

Staff will ensure everything is followed up in the proper manner. 

  • Motion:507-2018
    Moved:D. Frayne
    Seconded:M. Vaughan

    That South Huron Council receive the report from R. Msuya-Collison, re Carroll Municipal Drain Tender 2018 – Change of Contractor; and

    That South Huron Council accept the withdrawal of tender from Parker & Parker Ltd, release the $9,000 tender security back to Parker & Parker and rescind resolution 424-2018; and

    That South Huron Council award the tender for construction of the Carroll Municipal Drain 2018 to A.G. Hayter Contracting Ltd. in the amount of $89,420, plus non-recoverable HST.

    Disposition: Carried

Council deferred this motion to the December 17, 2018 Council meeting.

  • Motion:508-2018
    Moved:D. Frayne
    Seconded:C. Hebert

    Be it resolved that the Municipality of South Huron demand that the MPAC Corporation change their methods of enumerating to include all residents of land lease properties such as town homes, condos, apartments and housing in which the residents do not pay property taxes directly to the Municipality; and

    That this resolution be forwarded to AMO, MPAC, Ministry of Municipal Affairs and Housing and County of Huron.

    Disposition:

Mayor Cole shared that she was thankful for the work that Council had done over their term. She listed a number of accomplishments that Council was part of over the last four years. The Mayor said, "We've done an amazing job and the rough roads have made us stronger."

She said thank you to Council for all their work.

Deputy Mayor Frayne attended a Federation of Agriculture meeting and a CHIP meeting. He also reminded everyone of the upcoming Winterfest in February. He stated that he will still be an ambassador for South Huron.

Councillor Hebert said he was reminded of the quote, "We can only hope to leave something in better condition than we found it." He went on to say, "We have done that. I appreciate everyone." 

Councillor Vaughan enjoyed working with everyone at the table and is looking forward to the next 4 years.

Councillor DeLuca congratulated the successful candidates and said 4 years goes by quickly. He commended staff on a fabulous job implementing the new election system. Residents that he spoke to said they were made to feel that their vote mattered and that they were treated well. 

Councillor DeLuca stated that it has been a pleasure to serve Exeter over the last 8 years. He finished by saying with over 32 yrs in municipal politics he has learned that common sense trumps everything. He thanked everyone and said its been a blast.

Councillor Tomes shared that this was his 11th Council term and before that he was a Village Trustee. 

He stated that he really enjoyed sitting on BRA committee. We can be really proud of the work they do.

Councillor Tomes shared it has been a pleasure serving Stephen township. He said "I've enjoyed my time. I wish everyone here the best. You have to be ready to accept the voice of the people. All the best to the staff."

Councillor Oke said, "We laid the ground work for a lot of good things that are going to carry on. It comes back to a Council that wanted to convey the "open for business" message. I believe that there's traction that's taking place. Thank you to Council and I look forward to working with the new Council."

He shared about two upcoming hockey tournaments, Pink on the Rink and Silver Stick. He said the economic spin-off from these events is tremendous for South Huron and we need to keep that in mind when we look at projects.

  • Motion:509-2018
    Moved:D. Frayne
    Seconded:W. DeLuca

    That the South Huron Council gives first, second and third and final reading to By-Law #85-2018, being a by-law to establish the Rules of Procedure and appoint the members of the Animal Control Tribunal for the Municipality of South Huron.

    Disposition: Carried
  • Motion:510-2018
    Moved:T. Oke
    Seconded:C. Hebert
    That the South Huron Council gives first, second and third and final reading to By-Law #86-2018, being a By-law to appoint Fire Prevention Officers for the purposes of delivering Fire Safety and Fire Inspection Services within the Municipality of South Huron.
    Disposition: Carried
  • Motion:511-2018
    Moved:C. Hebert
    Seconded:T. Oke

    That the South Huron Council gives first, second and third and final reading to By-Law #87-2018, being a By-law to amend By-Law #13-2017, being a by-law to authorize entering into a Land Transfer Agreement with Margaret Ellen Bean for the provision of a Residential Hospice in South Huron.

    Disposition: Carried
  • Motion:512-2018
    Moved:M. Vaughan
    Seconded:T. Tomes

    That the South Huron Council gives first, second and third and final reading to By-Law #88-2018  being a by-law to authorize entering into a Licence Agreement between the Corporation of the Municipality of South Huron and South Huron Hospital Foundation to facilitate access to and from 70778 London Road and the provision of services to the lands/premises in South Huron.

    Disposition: Carried
  • Motion:513-2018
    Moved:T. Oke
    Seconded:M. Vaughan

    That the South Huron Council gives first, second and third and final reading to By-Law #89-2018  being a by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act.  

    Disposition: Carried
  • Motion:514-2018
    Moved:D. Frayne
    Seconded:W. DeLuca

    That the South Huron Council gives first, second and third and final reading to By-Law #90-2018, being a By-law to amend By-Law #26-2018 to provide for collection of actual costs for construction of the Allen Municipal Drain 2018.

    Disposition: Carried
  • Motion:515-2018
    Moved:C. Hebert
    Seconded:T. Oke

    That the South Huron Council gives first, second and third and final reading to By-Law #91-2018, being a By-law to provide for collection of actual costs for construction of the Ford Neeb Municipal Drain 2018.

    Disposition: Carried
  • Motion:516-2018
    Moved:M. Vaughan
    Seconded:T. Tomes

    That the South Huron Council gives first, second and third and final reading to By-Law #92-2018, being a By-law to amend By-Law #28-2018 to provide for collection of actual costs for construction of the Khiva Municipal Drain 2018.

    Disposition: Carried
  • Motion:517-2018
    Moved:D. Frayne
    Seconded:C. Hebert

    That the South Huron Council gives first, second and third and final reading to By-Law #93-2018, being a By-law to amend By-Law # 60-2018 to provide for collection of actual costs for construction of the Neil Municipal Drain 2018.

    Disposition: Carried
  • Motion:518-2018
    Moved:C. Hebert
    Seconded:M. Vaughan

    That the South Huron Council gives first, second and third and final reading to By-Law #94-2018, being a by-law to authorize the deeming of lands located at Plan 376 Lots 1098 and 1099, Exeter Ward, Municipality of South Huron.

    Disposition: Carried
  • Motion:519-2018
    Moved:M. Vaughan
    Seconded:C. Hebert

    That the South Huron Council gives first, second and third and final reading to By-Law #95-2018 to amend By-Law #030-1978, via Zoning By-law Amendment Application #Z16-18 Plan 376, Lot 88, PT Lot 87, Exeter Ward, Municipality of South Huron to permit the temporary use of a Food Bank.

    Disposition: Carried
  • Motion:520-2018
    Moved:M. Vaughan
    Seconded:W. DeLuca

    That the South Huron Council gives first, second and third and final reading to By-Law #96-2018 to amend By-Law #69-2018, Zoning By-law for the Municipality of South Huron, via Zoning By-law Amendment Application #Z16-18, for the lands known as Plan 376, Lot 88, PT Lot 87, Exeter Ward, Municipality of South Huron to permit the temporary use of a Food Bank.

    Disposition: Carried
  • Motion:521-2018
    Moved:C. Hebert
    Seconded:T. Tomes

    That the South Huron Council gives first, second and third and final reading to By-Law #97-2018, being a by-law to confirm matters addressed at the November 19, 2018 Council meeting.

    Disposition: Carried

The CAO thanked Council and said it was a real honour and pleasure to work with them.

  • Motion:522-2018
    Moved:D. Frayne
    Seconded:C. Hebert

    That South Huron Council hereby adjourns at 8:46 p.m., to meet again on December 3, 2018 at 7:00 p.m. or at the Call of the Chair.

    Disposition: Carried
No Item Selected