Corporation of the Municipality of South Huron
Agenda - Regular Council Meeting

Monday, December 09, 2024 at 6:00 P.m. - 7:00 P.m.

Hybrid Meeting - South Huron Council Chambers

Live Video Feed - https://www.southhuron.ca/en/government/agendas-and-minutes.aspx

Notice of Hybrid Meeting:

The following meeting will allow for both electronic and in-person attendees. Members of the public are welcome to watch the live-stream of the meeting on the Agendas and Minutes page at www.southhuron.ca, the Municipal Youtube page or attend Council Chambers.

There will be a recording of the meeting available on the Municipal YouTube page.

Accessibility of Documents:

Documents are available in alternate formats upon request.  If you require an accessible format or communication support, please contact the Clerk's Department at 519-235 -0310 or by email at [e-mail] to discuss how best we can meet your needs.

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1.

**Amendment to Budget**

Item 12.2 - Staff Memo

2.

Call to Order, O Canada & Land Acknowledgment

Welcome, O Canada & Land Acknowledgment

3.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:

  That South Huron Council approves the Agenda as presented.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Presentation 

6.

Delegations

6.1

Lambton Shores Huron Shores Area Transit

• Recommendation:

  That South Huron Council receives the delegation from Lambton Shores Huron Shores Area Transit as presented by Doug Cook and Steve McAuley. 

7.

Public Meeting

8.

Minutes

8.1

Minutes of the Budget Meeting of November 12, 2024, the Regular Council Meeting of November 18, 2024 and the Special Council Meeting of November 19, 2024

• Recommendation:

  That South Huron Council adopts the minutes of the Budget Meeting of November 12, 2024, the Regular Council Meeting of November 18, 2024 and the Special Council Meeting of November 19, 2024, as printed and circulated.

9.

Councillor Board and Committee Reports

9.1

Exeter Business Improvement Area (BIA) - Minutes of October 9, 2024 

9.2

Ausable Bayfield Conservation Authority - Draft Minutes of October 22, 2024 and Agenda Package of November 21, 2024 

Link to minutes and agenda package 

9.3

Upper Thames River Conservation Authority - Draft Minutes of October 22, 2024, Agenda Package of November 26, 2024 and 2025 Draft Budget 

Link to minutes and agenda package

9.4

Centralia Community Park Advisory Committee - Draft Minutes of November 13, 2024

• Recommendation:

  That the minutes, agenda packages and correspondence of the following committees and/or boards be received as presented to Council: 

  • Exeter Business Improvement Area (BIA) - Minutes of October 9, 2024 
  • Ausable Bayfield Conservation Authority - Draft Minutes of October 22, 2024 and Agenda Package of November 21, 2024
  • Upper Thames River Conservation Authority - Draft Minutes of October 22, 2024,  November 25, 2024 Agenda Package and 2025 Draft Budget
  • Centralia Community Park Advisory Committee - Draft Minutes of November 13, 2024 

9.5

Dashwood Community Advisory Committee - Draft Minutes of November 21, 2024 Meeting

• Recommendation:

  That South Huron Council receives the Dashwood Community Advisory Committee Draft Minutes of November 21, 2024; and

  That South Huron Council approves the recommendations of the Dashwood Community Advisory Committee as follows:

  • Reaffirm the location of the playground to be north and east of the pavilion and east of the hydro locates; and
  • Matt Runge be appointed as a Member of the Dashwood Community Advisory Committee. 

10.

Staff Reports

10.1

Planning and Building Services

10.1.1

Extension of Draft Plan Approval Subdivision 40T05003 (Taylor)

• Recommendation:

  That the South Huron Council receives Planner Report dated November 22, 2024 - Extension of Draft Plan Approval Subdivision 40T05003 Taylor; and 
  That South Huron Council recommends the County of Huron approve a three-year extension for draft plan approval for subdivision file 40T05003.

10.1.2

Limiting Distance Agreement - CJC Investments Inc. and Cory Bilcke

• Recommendation:

  That South Huron Council receives the Staff Report BPS-12-2024 – Limiting Distance Agreement - CJC Investments Inc. and Cory Bilcke; and
  
  That the By-Law authorizing the Agreement be brought back for the required three readings.

10.2

Fire and Community Services

10.3

Operations, Infrastructure and Development

10.3.1

Results of Annual DWQMS External Audit

• Recommendation:

  That South Huron Council receive Staff Report ESD25 – 2024 - Results of the DWQMS External Audit by NSF-ISR International.

10.4

General Government Services

10.4.1

Community Safety and Well-Being 2024 Update and 2025 Action Plan 

• Recommendation:

  That South Huron Council receives Staff Report CR-09-2024 Community Safety and Well-being 2024 Update and 2025 Action Plan; and
  That South Huron Council approves the 2025 CSWB Action Plan and Budget Allocation, as presented.

10.4.2

2024 Year-End Funds Transferred

• Recommendation:

  That South Huron Council receives Staff Report FIN-23-2024 - 2024 Year End Funds Transfers; and
  
  That South Huron Council authorizes the Acting Treasurer to make the following financial adjustments at year end:
  
  a) That funds levied through the 2024 Capital and Operating Budgets approved by Council which are not spent as specified in the budget be transferred to the appropriate reserve;
  b) That accounting transfers of any 2024 year-end surplus or deficits in each budgeted department be transferred to or from reserves or reserve funds as part of the Treasurer’s year-end procedures;
  c) That where funds approved in the 2024 budget to be allocated from the reserve fund for projects that were not completed or projects where the cost was below the budgeted amount, that those funds be left in the reserve and not be transferred to the revenue fund

10.4.3

2024 Carry Forward Projects

• Recommendation:

  That South Huron Council receives the Staff Report FIN-24-2024 - 2024 Carry forward projects; and
  That South Huron Council approves the following list of 2024 approved projects be carried forward to the 2025 fiscal year for completion and that the balance of the 2024 budget allowances for each of the respective projects be carried forward to the 2025 fiscal year;
  a) Development Charges Background Study
  b) Official Plan and Zoning By-Law Study
  c) Active Transportation Study
  d) Water/Wastewater Rate Study
  e) Dashwood Fire Station Replacement
  f) Dashwood Main Street Sidewalk Replacement – combined with Huron County
  g) Streetlighting Upgrades – Dashwood (coordinated with Huron County)
  h) Streetlighting – Huron Park (Airport Line)
  i) Victoria St E Reconstruction (Hydro Pole relocations)
  j) Main Street North (Connecting Link)
  k) Main Street Dashwood Watermain Replacement
  l) Thames Road West watermain replacement (Joint with Huron County)
  m) Huron Park Sewage Pumping Station upgrades – Engineering
  n) Thames Road West Sewer replacement (Joint with Huron County)
  o) Port Blake Revitalization
  p) Centralia CC Park Amenities
  q) SHRC Upgrades
  r) Dashwood CC Playground Equipment
  s) KW Pool – Accessibility
  t) SHRC Kitchen Exhaust Improvements
  u) Exeter Cemetery Fence Project

10.4.4

Follow Up N.Geddes Poole Correspondence

• Recommendation:

  That South Huron Council receives Staff report FIN-25-2024 Follow up N. Geddes Poole Correspondence – Interest Owing, for information

11.

Notices of Motion

12.

Items for discussion arising from previous meetings

12.1

Delegations from Previous Meeting

1. Ausable Bayfield Conservation Authority - 2025 Budget 

2. Abby and Jeff Hannah - Exeter Dog Park 

12.2

Resolution #468-2024 - Funding to Sunset Community Foundation - Budget Amendment

** Budget Amendment**
Staff Memo

• Recommendation:

  That South Huron Council receive staff memo re: Sunset Community Foundation – Amendment to Budget; and

  That South Huron Council approves an “Amendment to the Budget” to provide $25,000 from the Amenity Fee – Wind Turbine Community Funding Reserve towards the Sunset Community Foundation”.

13.

New Business

14.

Mayor & Councillor Comments and Announcements

15.

Communications

15.1

Avon Maitland District School Board - Meeting Highlights of November 26, 2024

Link to meeting highlights 

15.2

Exeter Lawn Bowling

15.2.1

2024 Memorandum of Understanding Report

15.2.2

Request - Building Upgrade Proposal

15.3

Kirkton Woodham Community Centre - Requests

15.3.1

 2025 Operating Grant

15.3.2

Upgrades to the Kirkton Woodham Community Centre

15.4

Margaret & Larry Heaslip - Communication - Special Meeting, Municipality of South Huron, November 19th

15.5

Stewart and Denise Mouter - Correspondence - Upsizing pipeline

15.6

South Huron Soccer Club - Correspondence - Location of Proposed Dog Park

15.7

Huron County Council - Draft Minutes of November 6, 2024

Link to draft minutes 

15.8

Municipality of Huron-East - Support - Ontario Heritage Act Resolution

15.9

Municipality of Lucan-Biddulph - Notice of Public Meeting - Zoning By-law Amendment (ZBA 12-2024)

Planner comments attached.

15.10

Township of Puslinch - Resolution - Enabling Greater Beneficial Reuse Excess Soil

15.11

Township of Terrace Bay - Resolution - Ambulance Shortages and Healthcare System Issues

15.12

Township of Terrace Bay - Resolution - Support for Billy Bishop Airport

15.13

City of Toronto - Resolution - Respecting Local Democracy and Cities

15.14

Municipality of Wawa - Resolution - Amend Ontario Building Code to Include Affordable Housing Plans

15.15

Resolutions - Redistribution of Land Transfer Tax and GST

15.15.1

Town of Aurora

15.15.2

Township of Essa

15.15.3

Township of King

15.15.4

Township of Larder Lake

15.15.5

Township of Russell

15.15.6

Municipality of Tweed

15.15.7

Municipality of Wawa

15.16

Resolutions - OPP Detachment Billing Increases

15.16.1

Township of Clearview

15.16.2

Township of Howick

15.16.3

Municipality of Leamington

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

16.

Closed Session

17.

Report From Closed Session

18.

By-Laws

19.

Confirming By-Law

19.1

By-Law No. 66-2024 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #66-2024, being a by-law to confirm matters addressed at the November 12, 2024 Budget Meeting, November 19, 2024 Special Council Meeting and December 9, 2024 Public and Regular Council Meetings.

20.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at ______ p.m., to meet again on December 16, 2024 at 6:00 p.m. or at the Call of the Chair.