Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:	Monday, June 04, 2018 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

Members Present:

• Maureen Cole - Mayor, Council
• Dave Frayne - Deputy Mayor, Council
• Craig Hebert - Councillor - Ward 2, Council
• Ted Oke - Councillor - Ward 3, Council

Member Regrets:

• Tom Tomes - Councillor - Ward 1, Council
• Marissa Vaughan - Councillor - Ward 1, Council
• Wayne DeLuca - Councillor - Ward 2, Council

Staff Present:

• Dan Best, CAO, Administration
• Jo-Anne Fields, Community Services Manager, Community Services
• Don Giberson, Environmental Services Director, Environmental Services
• Sarah Smith, Huron County Planner, Huron County Planning
• Sue Johnson
• Laurie Clapp

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1.

Meeting Called To Order

Mayor Cole called the meeting to order at 6:01 p.m. 

2.

Public Meeting

• Recommendation:
  Motion: 266-2018
  Moved: D. Frayne
  Seconded: T. Oke

  That South Huron Council adjourn at 6:03 p.m. for the purpose of a Public Meeting pursuant to the Planning Act for a proposed zoning amendment and Official Plan amendment.

  Disposition: : Carried

3.

Amendments to the Agenda, as Distributed and Approved by Council

Items 8.4.2 and 8.4.5 amended to be for information only

Item 15.4 to be deferred

• Recommendation:
  Motion: 267-2018
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Council approves the Agenda as amended.

  Disposition: : Carried

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

None at this time.  Councillor Hebert declared a pecuniary interest at item 8.1.1.

5.

Delegations

5.1

Jenni Boles, Huron County Library 

Jenni Boles, Huron County Library Branch Manager shared a power point presentation providing an overview of what is happening at the Exeter branch of the Huron County Library.

• Recommendation:
  Motion: 268-2018
  Moved: D. Frayne
  Seconded: C. Hebert

  That South Huron Council receives the delegation as presented from the Huron County Library by Jenni Boles, Branch Manager.

  Disposition: : Carried

5.2

Tanya Sangster, Huron County Health Unit 

 Tanya  Sangster, Public Health Manager and Michelle Carter, Public Health Nurse provided a power point presentation regarding harm reduction in South Huron.

 As part of the presentation, the delegation was looking for Council approval for the following:

•  that South Huron accept a large disposal kiosk from the Huron County Health Unit to place on Municipal Property for the safe disposal of sharps.
• that South Huron secure an ongoing contract with a provider for the disposal of hazardous sharps.

This request will be forwarded to the next meeting for consideration.

• Recommendation:
  Motion: 269-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council receives the delegation as presented from the Huron County Health Unit by Tanya Sangster, Public Health Manager and Michelle Carter, Public Health Nurse.

  Disposition: : Carried

6.

Minutes

6.1

Minutes of the Regular Council Meeting of May 22, 2018

Council requested that the minutes note that there has been no discussion with this Council regarding closure of the South Huron OPP site.

• Recommendation:
  Motion: 270-2018
  Moved: C. Hebert
  Seconded: D. Frayne

  That South Huron Council adopts the minutes of the Regular Council Meeting of May 22, 2018, as amended.

  Disposition: : Carried

6.2

Minutes of Public Meeting of May 22,2018

• Recommendation:
  Motion: 271-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council adopts the minutes of the Public Meeting of May 22, 2018, as printed and circulated.

  Disposition: : Carried

6.3

Minutes of the Committee Of the Whole of May 17,2018

• Recommendation:
  Motion: 272-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council adopts the minutes of the Committee of the Whole Meeting of May 17, 2018, as printed and circulated.

  Disposition: : Carried

7.

Councillor Board and Committee Reports

7.1

Kirkton Woodham Swim Pool Committee - Minutes of January 24, 2018

7.2

Upper Thames River CA -  Minutes of April 24, 2018

7.3

Community Hub/Recreation Project Steering Advisory Committee - Minutes of May 8, 2018

• Recommendation:
  Motion: 273-2018
  Moved: T. Oke
  Seconded: D. Frayne

  That the minutes of the following committees and/or boards be received as presented to Council:

  • Kirkton Woodham Community Pool Committee minutes of January 24, 2018;
  • Upper Thames River Conservation Authority minutes of April 24, 2018
  • Community Hub/Recreation Project Steering Advisory Committee minutes of May 8, 2018.
  Disposition: : Carried

7.4

Community Hub Recreation Steering Committee - Motions brought forward from May 29, 2018 meeting

Council had a discussion regarding clarity respecting the recruitment and appointment of a project manager in 2018. Council was advised that if the position was acquired in 2018, the financial impact would be minimal and could be accommodated within the 2018 budget. Greater demand will occur in 2019.

• Recommendation:
  Motion: 274-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council accept the recommendation of the Community Hub/Recreation Project Steering Committee and approve the Draft Communications Strategy as presented.

  Disposition: : Carried
• Recommendation:
  Motion: 275-2018
  Moved: D. Frayne
  Seconded: T. Oke

  That South Huron Council accept the recommendation of the Community Hub/Recreation Project Steering Committee  to recruit/appoint a project manager in 2018 and if required to be funded from the 2018 budget.

  Disposition: : Carried

7.5

Exeter Rodeo Committee - Motion brought forward from May 12, 2018 meeting

Manager of Community Services provided clarity regarding the revenue from the Rodeo.

• Recommendation:
  Motion: 276-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council accept the recommendation from the Exeter Rodeo Committee to permit beverage service under the auspices of an extension to the South Huron Recreation Centre permanent liquor licence.

  Disposition: : Carried

8.

Staff Reports

8.1

Planning

8.1.1

S. Smith, Huron County Planner - Consent (C30-2018) Application Hensall District Co-operative (Monteith Brown)

Councillor Hebert declared a pecuniary interest as Hensall Co-op is his employer.

• Recommendation:
  Motion: 277-2018
  Moved: T. Oke
  Seconded: D. Frayne

  That South Huron Council recommends to Huron County Council that Consent for file C30/2018 be granted with conditions as set out in the Planner's report dated May 28, 2018.

  Disposition: : Carried

8.2

Financial Services

8.2.1

S. Becker, Director of  Financial Services - 2018 Capital Progress Report – May

• Recommendation:
  Motion: 278-2018
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2018 Capital Progress Report – May completed as of May 23, 2018 for information only.

  Disposition: : Carried

8.3

Operations and Infrastructure

8.3.1

D. Giberson, Director of Operations and Infrastructure - 2017 Annual Closed Stephen Landfill Status Report

• Recommendation:
  Motion: 279-2018
  Moved: D. Frayne
  Seconded: T. Oke

  That South Huron Council receive the report from D. Giberson,  Director of Operations and Infrastructure Re: 2017 Annual Closed Stephen Landfill Status Report.

  Disposition: : Carried

8.4

Administration

8.4.1

J. Fields, Community Services Manager - YMCA Summer Camp at Huron Park Proposal

Council discussed the proposal and what the costs would be to the Municipality. This would be difficult to quantify based on the fact that the use of the lobby would be for inclement weather days and that would cost $50 per day.

It should be noted that subsidy will be available for those families participating in the program, should they qualify.

• Recommendation:
  Motion: 280-2018
  Moved: C. Hebert
  Seconded: D. Frayne

  That South Huron Council receives the report from J. Fields, Community Services Manager re: YMCA Summer Camp Proposal for Huron Park; and

  That the South Huron contribution to the delivery of the YMCA Summer Camp Program at Huron Park be the use of the Stephen Arena facilities with the associated fees being waived.

  Disposition: : Carried

8.4.2

D. Best, Chief Administrative Officer - Special Events Policy

• Recommendation:
  Motion: 281-2018
  Moved: T. Oke
  Seconded: C. Hebert

  That the report of D. Best, Chief Administrative Officer dated June 4, 2018 regarding the Special Events Policy be received.

   

  Disposition: : Carried

8.4.3

D. Best, Chief Administrative Officer - Market and Feasibility Study Community Hub/Recreation Centre RFP Results

• Recommendation:
  Motion: 282-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That the report of Dan Best, Chief Administrative Officer dated June 4, 2018 regarding the Market and Feasibility Study Community Hub/Recreation Centre Request for Proposal (RFP) results be received; and

  That Council authorize the award of RFP-005-2018 to LeisurePlan International in the amount of $34,600 plus HST to proceed with the Market and Feasibility Study for the Community Hub/Recreation Centre.

   

  Disposition: : Carried

8.4.4

D. Best, Chief Administrative Officer - Main Street Revitalization Initiaitive

Administration advised Council that the BIA were consulted about the proposed use of funds and a subsequent report will be brought to council for consideration.

• Recommendation:
  Motion: 283-2018
  Moved: D. Frayne
  Seconded: T. Oke

  That the report from Dan Best, Chief Administrative Officer dated June 4, 2018 regarding the Main Street Revitalization Initiative be receeived; and

  That Council authorize staff to proceed with grant funding application.

  Disposition: : Carried

8.4.5

D. Best, Chief Administrative Officer - Alcohol Risk Management Policy

Council had a discussion regarding compliance with AGCO for service and the application process. It should be noted that implementation would occur in September 2018. Existing bookings would be grandfathered and new bookings as of September 2018 would fall under the new policy.

• Recommendation:
  Motion: 284-2018
  Moved: D. Frayne
  Seconded: C. Hebert

  That the memo of Dan Best, Chief Administrative Officer dated June 4, 2018 regarding the Alcohol Risk Management Policy be received.

  Disposition: : Carried

9.

Deferred Business

Staff to follow-up on amount of discretionary grant funding left is left, it is estimated at approximately $2200.00.

• Recommendation:
  Motion: 285-2018
  Moved: T. Oke
  Seconded: D. Frayne

  That South Huron Council take from the table motion 256-2018 regarding Jessica's House in-kind donation request.

  Disposition: : Carried
• Recommendation:
  Motion: 256-2018
  Moved: T. Oke
  Seconded: D. Frayne

  That South Huron Council support an in-kind donation for up to 2 thousand dollars to Jessica's house.

  Disposition: : Carried

10.

Notices of Motion

11.

Mayor & Councillor Comments and Announcements

Mayor Cole provided an overview of FCM conference and highlighted the commitment FCM is making for strong communities and sustainability.  On June 28, Mayor Cole attended a teleconference on drug misuse.  She highlighted upcoming events such as the June 11 Committee of the Whole meeting, June 12 and June 19  Recreation Centre/Hub Committee meeting and June 14 Kings & Queens of Country civic event at the Huron County Playhouse.

Deputy Mayor Frayne advised he attended the AGM for Bellamere winery and the event was well attended.  He also advised that Jessica's House volunteers meeting will be Wednesday June 13 at 5:30pm.

Councillor Oke attended the South Huron Hospital Association Gala and noted that Chris Hadfield was well received.  The Gala was a success and Dr. O'Connor was honoured 47 years of service.

 

12.

Communications

12.1

Minister of Seniors Affairs - June is Senior's Month

12.2

Municipality of Bluewater - Notice of Public Open House and Public Meeting

12.3

Bluewater Recycling Association - Meeting Highlights May 17, 2018

12.4

Huron County Distribution Centre - "Better Together" Gala Invitation

12.5

North Huron Invitation to Municipal Night - Blyth Festival

Council requested that this be added to next council meeting.

12.6

Exeter Legion - Request for extension of Liquor Licence - Canada Day

Council directed staff to send a letter of extension.

12.7

Clayton and Jane Hefley - Water Billing Request for Relief

There was discussion regarding the request for relief. 

• Recommendation:
  Motion: 286-2018
  Moved: C. Hebert
  Seconded: T. Oke

  Staff prepare a report outlining procedure regarding meter reading concerns and frequency of discrepancies and bring it back to Council.

  Disposition: : Carried

12.8

City of Quinte West - Resolution - Cannabis Grace Period Request

12.9

Lake Huron and Elgin Area Water Supply Systems - Invitation - Information Sessions

12.10

Paul Spriet -- Request for extension of Liquor Licence -  Mopar Canadian Superbike Championship

• Recommendation:
  Motion: 287-2018
  Moved: C. Hebert
  Seconded: D. Frayne

  That South Huron Council receive communication items not otherwise dealt with.

   

  Disposition: : Carried

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 49-2018 - Farm Land Lease Agreement - Becker

• Recommendation:
  Motion: 288-2018
  Moved: C. Hebert
  Seconded: D. Frayne

  That the South Huron Council gives first, second and third and final reading to By-Law #49-2018, being a by-law authorizing entering into a land lease agreement between the Municipality of South Huron and Michael Becker to rent municipal lands within the site located adjacent to the South Huron Landfill Site, 71230 Ausable Line, Municipality of South Huron (Stephen Ward).

  Disposition: : Carried

15.2

By-Law No. 50-2018 - Official Plan Amendment No. 13 - 2326767 Ontario Inc.(Watson)

• Recommendation:
  Motion: 289-2018
  Moved: T. Oke
  Seconded: C. Hebert

  That the South Huron Council gives first, second and third and final reading to By-Law No. 50-2018 being a By-law to amend the  South Huron Official Plan on the lands described as Con LRE W Part Gore Lot 7 as RP22R4348 Part 1, Stephen Ward, Municipality of South Huron.

  Disposition: : Carried

15.3

By-Law No. 51-2018 - Rezoning By-Law - 2326767 Ontario Inc. (Watson)

• Recommendation:
  Motion: 290-2018
  Moved: C. Hebert
  Seconded: D. Frayne

  That the South Huron Council gives first and second reading to By-Law 51-2018, being a By-law to amend By-Law #12-84, being the Zoning By-Law for the former Township of Stephen for lands known as CON LRE W PT GORE Lot 7 AS RP 22R4348 PART 1, Stephen Ward, Municipality of South Huron.

  Disposition: : Carried

15.4

By-Law No. 52-2018 - Special Events By-Law

Item 15.4 By-Law 52-2018 was deferred to the next meeting.

15.5

By-Law No. 54-2018 - Main Street Revitalization

• Recommendation:
  Motion: 291-2018
  Moved: D. Frayne
  Seconded: T. Oke

  That South Huron Council gives first, second, third and final reading to By-Law #54-2018, being a by-law to authorize an Agreement with The Association of Municipalities of Ontario for the Ontario’s Main Street Revitalization Initiative Transfer Payment Agreement.

  Disposition: : Carried

16.

Confirming By-Law

16.1

By-Law No. 55-2018 – Confirming By-Law

• Recommendation:
  Motion: 292-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That the South Huron Council gives first, second and third and final reading to By-Law #55-2018, being a by-law to confirm matters addressed at the June 4, 2018 Council meetings.

  Disposition: : Carried

17.

Adjournment

• Recommendation:
  Motion: 293-2018
  Moved: D. Frayne
  Seconded: T. Oke

  That South Huron Council hereby adjourns at  8:10  p.m., to meet again on June 18, 2018 at 6:00 p.m. or at the Call of the Chair.

  Disposition: : Carried