Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers - Olde Town Hall
Members Present:
  • Maureen Cole - Mayor
  • Dave Frayne - Deputy Mayor
  • Tom Tomes - Councillor - Ward 1
  • Marissa Vaughan - Councillor - Ward 1
  • Wayne DeLuca - Councillor - Ward 2
  • Craig Hebert - Councillor - Ward 2
  • Ted Oke - Councillor - Ward 3
Staff Present:
  • Dan Best, CAO
  • Genevieve Scharback, Corporate Services Manager/Clerk
  • Andrew Baird, Emergency Services Manager/Fire Chief
  • Sandy Becker, Financial Services Manager/Treasurer
  • Jo-Anne Fields, Community Services Manager
  • Don Giberson, Environmental Services Director
  • Dwayne McNab, Development Services Manager/CBO
  • Jason Parr, Transportation Services Manager
  • Sarah Smith, Huron County Planner

Mayor Cole called the meeting to order at 6:16 p.m.

Mayor Cole requested that staff follow up with a report on the open house.

  • Recommendation:
    Motion:185-2017
    Moved:C. Hebert
    Seconded:M. Vaughan

    That the minutes of the following committees and / or boards be received as presented to Council:

    • BIA Minutes April 10, 2017
    • Police Services Board Minutes April 13, 2017
    • Grand Bend Area Joint Sewage Board Minutes February 3, 2017.
    Disposition: : Carried
  • Recommendation:
    Motion:

     

    Disposition: :
  • Recommendation:
    Motion:186-2017
    Moved:C. Hebert
    Seconded:W. DeLuca

    That South Huron Council receives the report from S. Becker, Financial Services Manager re: Procurement of Goods and Services Policy Revision; and

    That South Huron Council approves the revised Procurement of Goods and Services Policy dated April 28, 2017; and

    That South Huron Council authorizes the preparation of a by-law to adopt the revised Procurement of Goods and Services Policy.

    Disposition: : Carried
  • Recommendation:
    Motion:187-2017
    Moved:T. Oke
    Seconded:C. Hebert

    That South Huron Council receives the report from S. Becker, Financial Services Manager re: 2017 Capital Projects Status Report.

    Disposition: : Carried
  • Recommendation:
    Motion:188-2017
    Moved:W. DeLuca
    Seconded:T. Oke

    That South Huron Council receives the report from D. Giberson, Environmental Services Director re: 2016 Annual Kirkton Landfill (Closed) Status Report.

    Disposition: : Carried
  • Recommendation:
    Motion:189-2017
    Moved:M. Vaughan
    Seconded:T. Oke

    That South Huron Council receives the report from D. Giberson, Environmental Services Director re: 2016 Annual South Huron Landfill Status Report.

    Disposition: : Carried
  • Recommendation:
    Motion:190-2017
    Moved:D. Frayne
    Seconded:W. DeLuca

    That South Huron Council receives the report from D. Giberson, Environmental Services Director re: Status of Automated Vehicle Location Telematics System Request for Proposals.

    Disposition: : Carried
  • Recommendation:
    Motion:180-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council approves the Agenda as presented.

    Disposition: : Carried
  • Recommendation:
    Motion:181-2017
    Moved:T. Oke
    Seconded:M. Vaughan

    That South Huron Council adjourn at 6:16 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed Zoning Amendments MacLean #D14-03-2017 and Volochkov #D14-04-2017.

    Disposition: : Carried
  • Recommendation:
    Motion:182-2017
    Moved:T. Oke
    Seconded:W. DeLuca

    That South Huron Council adopts the minutes of the Regular Council Meeting of May 1, 2017 and the Committee of the Whole minutes of May 8, 2017, as printed and circulated.

    Disposition: : Carried
  • Recommendation:
    Motion:183-2017
    Moved:C. Hebert
    Seconded:W. DeLuca

    That South Huron Council accepts the following recommendation of Committee of the Whole:

    That South Huron Committee of the Whole recommends to Council that the CAO proceed with obtaining conceptual drawings for a new recreation centre/community hub with a single ice pad, with the option of a second ice pad being considered as a future phase.

    Disposition: : Carried
  • Recommendation:
    Motion:184-2017
    Moved:D. Frayne
    Seconded:C. Hebert

    That South Huron Council accepts the following recommendation of Committee of the Whole:

    That South Huron Committee of the Whole recommends to Council that the CAO proceed with obtaining conceptual drawings for the upgrades to the Exeter Swimming Pool; and

    That changerooms/washrooms be moved to the south side of the swimming pool, with accessibility addressed by a beach access ramp or an external lift; and

    That resolution CW13-2017 is hereby rescinded.

    Disposition: : Carried

8.
Staff Reports

  • Recommendation:
    Motion:191-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council receives the report from J. Fields, Community Services Manager re: Victoria Park Washroom, Changeroom and Filter Room Update.

    Disposition: : Carried
  • Recommendation:
    Motion:192-2017
    Moved:C. Hebert
    Seconded:W. DeLuca

    That South Huron Council hereby direct the CAO to follow through with staff in collaboration with the Lioness Club on the Victoria Park Washroom Project.

    Disposition: : Carried
  • Recommendation:
    Motion:193-2017
    Moved:C. Hebert
    Seconded:T. Tomes

    That South Huron Council receives the report from J. Fields, Community Services Manager re: Exeter Rodeo - Noise By-Law 30-2006 Exemption; and

    That South Huron Council allows the Rodeo events on the evenings of August 11 and 12, 2017 to be exempt from Noise By-Law 30-2006 up to 2:00 a.m.

    Disposition: : Carried
  • Recommendation:
    Motion:196-2017
    Moved:C. Hebert
    Seconded:T. Oke

    That South Huron Council receives the report from G. Scharback, Corporate Service Manager/Clerk re: South Huron Committees - Draft Terms of Reference.

    Disposition: : Carried
  • Recommendation:
    Motion:197-2017
    Moved:C. Hebert
    Seconded:T. Tomes

    That South Huron Council receives the report from G. Scharback, Corporate Service Manager/Clerk re: 2018 Election Service Provider; and

    That the Clerk is hereby authorized to enter into an agreement with Simply Voting for the provision of electronic/telephone election service in the 2018 municipal election.

    Disposition: : Carried

Councillor DeLuca provided notice of a motion for the June 5, 2017 meeting directing that Councilor DeLuca and Councillor Tomes be authorized to be the Canada 150 Committee on behalf of council and that Terms of Reference be presented at the next Council meeting for consideration.

Deputy Mayor Frayne attended the Huron Manufacturing Association AGM.

Councillor Hebert attended the Annual Trout Derby, a Lions Club and ABCA collaboration, on Saturday and noted there was a good turn out for the event.

Councillor Vaughan attended the Mayor's Breakfast. She advised of the Chamber of Commerce golf tournament on May 31, 2017.

Councillor DeLuca advised that the Heritage Committee time capsule Canada 150 event will take place on May 24, 2017 with five schools taking part. All of Council and the public are invited to attend.

Councillor Tomes advised that invitations have been sent out for the Volunteer Appreciation Event to be held on May 30, 2017.

Councillor Oke noted that there was a good turn out last week for Kirkton Pool registrations.

Deputy Mayor Frayne advised that tickets for the Bach Festival are discounted 20% in May.

Mayor Cole attended the Mayor's Breakfast, the OSUM conference and the spaghetti supper for cadets. She took part, as a member of the Huron Board of Health, in completing the Board's strategic plan. She attended the International Plowing Match (IPM) dinner at the Recreation Centre and advised that they are looking for volunteers. Interested individuals can go to the IPM website, www.plowingmatch.org/ipm-2017.com, to volunteer.

Mayor Cole raised the issue of cougars spotted in the area. It was noted that residents should call the Ministry of Natural Resources if a cougar is sighted.

The Turtle Scavenger Hunt is the last Thursday in May.

  • Recommendation:
    Motion:198-2017
    Moved:T. Oke
    Seconded:C. Hebert

    That Council directs the Communication Item 12.3 - IPM Rural Expo - Request Support to the Economic Development Advisory Committee to review and provide a recommendation to Council.

    Disposition: : Carried

A letter will be provided to the Optimists Club advising of the public engagement opportunities.

​ Councillor Hebert will bring this item forward to the next Communities in Bloom meeting for their review and a recommendation to Council.

​Mayor Cole presented CAO Dan Best with a Canadian Association of Municipal Administrator's pin in recognition of fifteen years of municipal service.

  • Recommendation:
    Motion:199-2017
    Moved:W. DeLuca
    Seconded:T. Oke

    That South Huron Council receive communication items not otherwise dealt with.

    Disposition: : Carried

CAO Best advised that a staff report regarding the Vacant Unit Rebate will come forward to a future meeting.

  • Recommendation:
    Motion:200-2017
    Moved:D. Frayne
    Seconded:C. Hebert

    That South Huron Council proceeds in Closed Session at 8:22 for the purpose of addressing litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

    Disposition: : Carried

Council reconvened in open session at 8:48 p.m.

Council directed the CAO to proceed with direction provided in Closed Session regarding a matter regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

  • Recommendation:
    Motion:201-2017
    Moved:W. DeLuca
    Seconded:T. Oke

    That the South Huron Council gives first, second and third and final reading to By-Law #28-2017, being a by-law to appoint a Deputy Clerk for the Corporation of the Municipality of South Huron.

    Disposition: : Carried

7.
Councillor Board and Committee Reports

8.
Staff Reports

8.3
Community Services

  • Recommendation:
    Motion:194-2017
    Moved:D. Frayne
    Seconded:T. Oke

    That South Huron Council receives the report from J. Fields, Community Services Manager re: Expression of Interest for Concession Operations in South Huron; and

    That staff proceed with preparing an Expression of Interest for sourcing out the concession operations at the South Huron and the Stephen Arena.

    Disposition: : Carried
  • Recommendation:
    Motion:195-2017
    Moved:C. Hebert
    Seconded:W. DeLuca

    That South Huron Council receives the report from J. Fields, Community Services Manager re: Cultural Collective Delegation Request - MacNaughton Park - Farmer's Market /Special Events; and

    That South Huron Council authorize staff to work with Cultural Collective members to execute their special events in a safe environment.

    Disposition: : Carried

15.
By-Laws

  • Recommendation:
    Motion:202-2017
    Moved:C. Hebert
    Seconded:W. DeLuca

    That the South Huron Council gives first, second and third and final reading to By-Law #29-2017, being a by-law to amend By-Law #30-78, being the Zoning By-Law for the former Town of Exeter for the lands known as Plan 376 Lots 804 & 805 and Plan 376 Lots 806 & 807, Exeter Ward, Municipality of South Huron.

    Disposition: : Carried
  • Recommendation:
    Motion:203-2017
    Moved:C. Hebert
    Seconded:T. Tomes

    That the South Huron Council gives first, second and third and final reading to By-Law #30-2017, being a by-law to amend By-Law #012-84, being the Zoning By-Law for the former Township of Stephen for the lands known as Plan 221 Lot 11 Lot 12, Stephen Ward, Municipality of South Huron, with an amendment to specify that parking be allowed for the tractor portion only of a transport truck.

    Disposition: : Carried
  • Recommendation:
    Motion:204-2017
    Moved:C. Hebert
    Seconded:M. Vaughan

    That the South Huron Council gives first, second and third and final reading to By-Law #31-2017, being a by-law to confirm matters addressed at the May 15, 2017 Council and Public meetings.

    Disposition: :
  • Recommendation:
    Motion:205-2017
    Moved:D. Frayne
    Seconded:C. Hebert

    That South Huron Council hereby adjourns at 8:57 p.m., to meet again on June 5, 2017 at 6:00 p.m. or at the Call of the Chair.

    Disposition: : Carried
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