Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:	Tuesday, February 20, 2018 at 6:00 P.m. - 9:00 P.m.
Location:	Council Chambers - Olde Town Hall

Members Present:

• Maureen Cole - Mayor, Council
• Dave Frayne - Deputy Mayor, Council
• Tom Tomes - Councillor - Ward 1, Council
• Marissa Vaughan - Councillor - Ward 1, Council
• Craig Hebert - Councillor - Ward 2, Council
• Ted Oke - Councillor - Ward 3, Council

Member Regrets:

• Wayne DeLuca - Councillor - Ward 2, Council

Staff Present:

• Dan Best, CAO, Administration
• Andrew Baird, Emergency Services Manager/Fire Chief, Emergency Services
• Sandy Becker, Financial Services Manager/Treasurer, Financial Services
• Dwayne McNab, Development Services Manager/CBO, Development Services
• Sarah Smith, Huron County Planner, Huron County Planning
• Rebekah Msuya-Collison, Deputy Clerk, Corporate Services, Deputy Clerk

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1.

Meeting Called To Order

Mayor Cole called the meeting to order at 6.00 pm. 

2.

Public Meeting

• Recommendation:
  Motion: 55-2018
  Moved: D. Frayne
  Seconded: T. Oke

  That South Huron Council adjourn at  6:03 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendments

  Disposition: : Carried

3.

Amendments to the Agenda, as Distributed and Approved by Council

13.  Removal of Closed Session

15.8  Addition of By-Law 18-2018 - 2018 Interim Tax By-law

• Recommendation:
  Motion: 56-2018
  Moved: D. Frayne
  Seconded: T. Oke

  That South Huron Council approves the Agenda as amended.

  Disposition: : Carried

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

None.

5.

Delegations

5.1

John Pond, Huron Park Lions Club

Mr. Pond reviewed his presentation on the Stephen Township Arena, the New Outlook Service Organization and parking concerns in Huron Park.  Mr. Pond presented Council with a copy of the "New Outlook Vision for Huron Park Survey Results 2017".   Mr. Pond requested Council move forward with the parking by-law. 

Mayor Cole thanked Mr. Pond for bringing his thoughts forward and reassured him that no decision by Council has been made on the future recreational project.   Mayor Cole advised him that Council is working on the Parking By-Law.  

Mayor Cole asked Council whether they would permit another speaker and Council agreed to allow Sheila Hamilton to speak on the New Outlook project. 

Mayor Cole thanked Sheila Hamilton for her comments.

• Recommendation:
  Motion: 57-2018
  Moved: C. Hebert
  Seconded: M. Vaughan

  That South Huron Council receives the delegation as presented by John Pond and Sheila Hamilton.

  Disposition: : Carried

5.2

Huron Shores Transit - Community Transportation Initiative

Glen Bailey and Lori Chouinard reviewed the Huron Shores Transit - Community Transportation Initiative.   The Ministry of Transportation has released new funding under the Community Transportation Grant Program – Municipal Stream (CT Program) for which  Huron Shores Transit can apply and will allow for a feasibility study in the first year.  Mayor Cole advised the delegation that Council will have to discuss the request for a letter of support and thanked the delegation for their presentation.

CAO Best advised that the Huron Shores Transit grant application will fit in nicely with South Huron's grant application for transportation. He added that the South Huron model will provide for capital, training and marketing and have a Memorandum of Understanding with a service provider.

• Recommendation:
  Motion: 58-2018
  Moved: C. Hebert
  Seconded: M. Vaughan

  That South Huron Council receives the delegation as presented from Huron Shores Transit by Glen Bailey and Lori Chouinard. 

  Disposition: : Carried
• Recommendation:
  Motion: 59-2018
  Moved: D. Frayne
  Seconded: M. Vaughan

  That South Huron Council provide a letter of support to Huron Shores Transit proposal under the Community Transportation Grant Initiative.

  Disposition: : Carried

6.

Minutes

6.1

Minutes of the Committee of Adjustment of February 5, 2018

• Recommendation:
  Motion: 60-2018
  Moved: T. Tomes
  Seconded: T. Oke

  That South Huron Council adopts the minutes of the Committee of Adjustment of February 5, 2018, as amended

  Disposition: : Carried

6.2

Minutes of the Public Meeting of February 5, 2018

• Recommendation:
  Motion: 61-2018
  Moved: T. Oke
  Seconded: T. Tomes

  That South Huron Council adopts the minutes of the Public Meeting of February 5, 2018, as printed and circulated.

  Disposition: : Carried

6.3

Minutes of the Regular Council Meeting of February 5, 2018

CAO Best advised that he will validate the Bluewater Recycling information and then update Council at the next meeting.

• Recommendation:
  Motion: 62-2018
  Moved: D. Frayne
  Seconded: M. Vaughan

  That South Huron Council adopts the minutes of the Regular Council Meeting of February 5, 2018, as printed and circulated.

  Disposition: : Carried

7.

Councillor Board and Committee Reports

7.1

Exeter Rodeo Committee - Minutes of August 2, 2017

7.2

Exeter BIA - Minutes of January 9, 2018

7.3

South Huron Police Services Board - Minutes of January 9, 2018

7.4

South Huron Communities in Bloom - Minutes of January 10, 2018

Councillor Hebert provided a verbal report on the first meeting of the Community Hub/Recreation Centre Project Steering Committee, for information only.

• Recommendation:
  Motion: 63-2018
  Moved: T. Oke
  Seconded: M. Vaughan

  That the minutes of the following committees and/or boards be received as presented to Council:

  • Minutes of Exeter Rodeo Committee of August 2, 2017;
  • Minutes of Exeter BIA meeting of January 9, 2018;
  • Minutes of South Huron Police Services Board of January 9, 2018; and
  • Minutes of South Huron Communities in Bloom of January 10, 2018.
  Disposition: : Carried

8.

Staff Reports

8.1

Planning

8.2

Financial Services

8.2.1

S. Becker, Financial Services Manager/Treasurer - 2017 Statement of Remuneration and Expenses

Treasurer Becker clarified Councillor Tomes remuneration and expenses. 

• Recommendation:
  Motion: 64-2018
  Moved: C. Hebert
  Seconded: T. Tomes

  That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2017 Statement of Remuneration and Expenses.

   

  Disposition: : Carried

8.3

Environmental Services

8.4

Transportation Services

8.5

Community Services

8.6

Development Services

8.6.1

D. McNab, Development Services Manager - 2017 Building Department Financial Report

• Recommendation:
  Motion: 65-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council receives the report from D. McNab, Development Services Manager/ CBO re: 2017 Building Department Financial Report for information only.

  Disposition: : Carried

8.7

Emergency Services

8.7.1

A. Baird, Emergency Services Manager/Fire Chief - Tender Results for the Replacement of a Walk In Rescue Apparatus

• Recommendation:
  Motion: 66-2018
  Moved: D. Frayne
  Seconded: M. Vaughan

  That South Huron Council receives the report from A. Baird, Emergency Services Manager, re: Tender Results for the Replacement of a Walk In Rescue Apparatus; and

  That South Huron Council accept the tender received from the low bidder Lafleur Industries Inc and authorize award of a contract for Tender Results for the Replacement of Walk in Rescue Apparatus in the amount of $191,622 (plus HST).

  Disposition: : Carried

8.8

Corporate Services

8.8.1

R. Msuya-Collison, Deputy Clerk - Appoint Drainage Engineer

• Recommendation:
  Motion: 67-2018
  Moved: C. Hebert
  Seconded: T. Tomes

  That South Huron Council receives the report from R. Msuya-Collison, Deputy Clerk re: Appoint Drainage Engineer – Request for Repair and Improvement; and

   

  That South Huron Council hereby appoints William J. Dietrich, P. Eng., from Dietrich Engineering Ltd. as the Municipal Drainage Engineer to prepare a report for the repair and improvement of the McDougall Municipal Drain.

  Disposition: : Carried

8.8.2

R. Msuya-Collison, Deputy Clerk - Request for Drainage Works – Extension of Project

• Recommendation:
  Motion: 68-2018
  Moved: T. Oke
  Seconded: D. Frayne

  That South Huron Council receives the report from R. Msuya-Collison, Deputy Clerk re: Request for Drainage Works under Section 4 of the Drainage Act; and

  That South Huron Council authorize the Municipal Drainage Engineer include the proposed new drain construction,as set out in the petition for drainage works, to the municipal drainage project.

  Disposition: : Carried

8.9

Administration

8.9.1

D. Best, CAO - Dashwood Community Centre

CAO Best advised Council that Bluewater Council was meeting tonight and he would follow up with Bluewater CAO and report back to Council.  Councillor Frayne noted Council passed resolution #538-2017 authorizing project funds taken from the Wind Turbine reserve.  

• Recommendation:
  Motion: 69-2018
  Moved: M. Vaughan
  Seconded: T. Tomes

  That the report of D. Best dated February 20, 2018 regarding an update on the Dashwood Community Centre Construction project be received.

  Disposition: : Carried

8.9.2

D. Best, CAO - Website RFP Results

• Recommendation:
  Motion: 70-2018
  Moved: C. Hebert
  Seconded: M. Vaughan

  That the report of D. Best, Chief Administrative Officer dated February 20^th, 2018 regarding the website Request for Proposal (RFP) results be received; and

  That Council authorize the award of RFP-001-2018 to eSolutions Group in the amount of $29,325 plus HST to re-develop the South Huron Website

  Disposition: : Carried

9.

Deferred Business

10.

Notices of Motion

10.1

Notice of Motion

• Recommendation:
  Motion: 71-2018
  Moved: D. Frayne
  Seconded: C. Hebert

  That South Huron Council provide a submission to the Canadian Nuclear Safety Commission in support of a 10 year operating licence renewal for Bruce Power, prior to March 7, 2018.

  Disposition: : Carried

11.

Mayor & Councillor Comments and Announcements

Deputy Mayor Frayne commented that Winterfest was very successful with many events.  He advised that the Jones bridge project at the Morrison Dam spillway is going forward in 2018.

Councillor Hebert congratulated the organizers of Winterfest.  He advised that the Lion's breakfast was well attended at the Club made a soft launch of the "message in a bottle" program, a free emergency program that provides vital information to Emergency Services.  He also advised that the Rodeo Committee has started meeting again.

Councillor Oke congratulated both Dave Frayne and Jeff Musser on their great work as co-chairs for Winterfest.  He noted the upcoming Lions Club and Fire Department hockey game with proceeds going to the Exeter Food Bank.  He noted that Jessica's House won $15,000 from ADAMA and urged continued voting as ADAMA is giving out an additional $15,000.

Mayor Cole advised that there are tickets available for the ABCA Conservation Dinner April 12, 2018.  She updated Council on the presentations that her and the CAO had about the Community Hub project at the FCM Sustainable Communities conference. Mayor Cole advised that she will be going to the Huron Sustainability Committee meeting on Friday.

Mayor Cole, Councillor Hebert and Councillor Vaughan will arrange and perform the annual CAO performance appraisal within the next few weeks.

12.

Communications

12.1

AMO - Submission on Policing - Bill 175, Safer Ontario Act

12.2

Accessibility Directorate of Ontario - Review Ontario's Accessibility Laws

12.3

Ministry of Transportation - CycleONStrategy - Action Plan 2.0

12.4

Ernie Hardeman, MPP - OGRA Conference Activities

12.5

Watershed Planning (MOECC) - Draft Watershed Planning Guidance

12.6

Drinking Water Source Protection - New Program Supervisors

12.7

Ausable Bayfield Conservation Authority - PGMN Monitoring - Shipka

12.8

Lake Huron Coastal Speaker Series

Councillor Vaughan asked to have this flyer posted on website

12.9

North Middlesex - Consent and Zoning By-Law Applications (Stephan)

12.10

OMB Hearing - Proposed Official Plan Amendment Lambton Shores

12.11

Township of Norwich - Resolution re Ontario Building Code Amendments

12.12

Town of Essex - Resolution re Offering School Property to Municipalities

• Recommendation:
  Motion: 72-2018
  Moved: C. Hebert
  Seconded: T. Tomes

  That South Huron Council receive communication items not otherwise dealt with.

  Disposition: : Carried

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 11-2018 - Tile Drainage Loan - Exeter Produce Con 10 PT LT 14 and 15

• Recommendation:
  Motion: 73-2018
  Moved: D. Frayne
  Seconded: T. Oke

  That the South Huron Council gives first, second and third and final reading to By-Law #11-2018, being a by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act.  

  Disposition: : Carried

15.2

By-Law No. 12-2018 - Neil (Allen) Rezoning By-Law

• Recommendation:
  Motion: 74-2018
  Moved: T. Tomes
  Seconded: M. Vaughan

  That the South Huron Council gives first, second and third and final reading to By-Law #12-2018, being a by-law to amend By-Law #12-1984, being the Zoning By-Law for the former Township of Stephen for lands known as Plan 203 PT Lot 73 PT Lot 76 Pt Lot 77, Stephen Ward, Municipality of South Huron.

  Disposition: : Carried

15.3

By-Law No. 13-2018 - 2514421 Ontario Inc. (Brown) Rezoning By-Law

• Recommendation:
  Motion: 75-2018
  Moved: M. Vaughan
  Seconded: C. Hebert

  That the South Huron Council gives first, second and third and final reading to By-Law #13-2018, being a by-law to amend By-Law #13-1984, being the Zoning By-Law for the former Township of Usborne for lands known as Conc 1 PT Lot 14 Subjt to Easement, Usborne Ward, Municipality of South Huron.

  Disposition: : Carried

15.4

By-Law No. 14-2018 - Hamather Motor Products (Brown) Rezoning By-Law

• Recommendation:
  Motion: 76-2018
  Moved: D. Frayne
  Seconded: T. Oke

  That the South Huron Council gives first, second and third and final reading to By-Law #14-2018, being a by-law to amend By-Law #13-1984, being the Zoning By-Law for the former Township of Usborne for lands known as Conc 1 PT Lot 14, Usborne Ward, Municipality of South Huron.

  Disposition: : Carried

15.5

By-Law No. 15-2018 - Brock Temporary Rezoning By-Law

• Recommendation:
  Motion: 77-2018
  Moved: T. Tomes
  Seconded: M. Vaughan

  That the South Huron Council gives first, second and third and final reading to By-Law #15-2018, being a by-law to amend By-Law #12-1984, being the Zoning By-Law for the former Township of Stephen for lands known as Conc S BDY S PT Lot 9, Stephen Ward, Municipality of South Huron to permit a temporary use.

  Disposition: : Carried

15.6

By-Law No. 16-2018 - Amend By-Law 42-2017 - Clean Water and Wastewater Fund

William Street Project

• Recommendation:
  Motion: 78-2018
  Moved: C. Hebert
  Seconded: M. Vaughan

  That the South Huron Council gives first, second and third and final reading to By-Law #16-2018, being a By-Law to amend Schedule “A” of By-Law #42-2017, a by-law authorizing an Agreement with Her Majesty The Queen In Right Of Ontario, as represented by the Minister of Infrastructure, for the Clean Water And Wastewater Fund (CWWF) Transfer Payment.

  Disposition: : Carried

15.7

By-Law No. 17-2018 - Appoint Clerk

• Recommendation:
  Motion: 79-2018
  Moved: D. Frayne
  Seconded: M. Vaughan

  That the South Huron Council gives first, second and third and final reading to By-Law #17-2018, being a by-law to appoint Rebekah Msuya-Collison Clerk for the Corporation of the Municipality of South Huron.

  Disposition: : Carried

15.8

By-Law No. 18-2018 - 2018 Interim Tax By-Law

• Recommendation:
  Motion: 80-2018
  Moved: T. Tomes
  Seconded: C. Hebert

  That the South Huron Council gives first, second and third and final reading to By-Law #18-2018, being a by-law to provide for Interim Tax Levies for the year 2018.

  Disposition: : Carried

16.

Confirming By-Law

16.1

By-Law No. 18 - 2017 – Confirming By-Law

• Recommendation:
  Motion: 81-2018
  Moved: C. Hebert
  Seconded: T. Oke

  That the South Huron Council gives first, second and third and final reading to By-Law #19 -2018, being a by-law to confirm matters addressed at the February 20, 2018 Council meeting.

  Disposition: : Carried

17.

Adjournment

• Recommendation:
  Motion: 82-2018
  Moved: D. Frayne
  Seconded: T. Tomes

  That South Huron Council hereby adjourns at 8:00 p.m., to meet again on March 5, 2018 at 6:00 p.m. or at the Call of the Chair.

  Disposition: : Carried