Corporation of the Municipality of South Huron
Agenda - Regular Council Meeting

Tuesday, February 22, 2022 at 6:00 P.m. - 7:00 P.m.

Remote Electronic Meeting South Huron Council Chambers

Live Video Feed - https://www.southhuron.ca/en/government/agendas-and-minutes.aspx

Notice of Electronic Meeting:
The following meeting will be held electronically using the Zoom Video Conferencing Application. Residents will be able to watch a livestream of the meeting by going to the South Huron Agendas and Minutes webpage at
https://www.southhuron.ca/en/government/agendas-and-minutes.aspx

 

Accessibility of Documents:

Documents are available in alternate formats upon request.  If you require an accessible format or communication support, please contact the Clerk's Department at 519-235 -0310 or by email at [e-mail]  to discuss how best we can meet your needs.

---

1.

Amendments to Budget**

2.

Meeting Called To Order

Welcome, O Canada & Land Acknowledgment

3.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:

  That South Huron Council approves the Agenda as presented.

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

5.

Delegations

5.1

Kirkton-Woodham Swimming Pool Committee

• Recommendation:

  That South Huron Council receives the delegation from the Kirkton-Woodham Swimming Pool Committee as presented by Pam Benoit and Keary Fulton-Wallace. 

5.2

FoodCycler Municipal Solutions

• Recommendation:

  That South Huron Council receives the delegation regarding FoodCycler Municipal Solutions as presented by Ami Gagné.

6.

Minutes

6.1

Minutes of the Regular Council Meeting of February 7, 2022

• Recommendation:

  That South Huron Council adopts the minutes of the Regular Council Meeting of February 7, 2022 as printed and circulated.

7.

Councillor Board and Committee Reports

7.1

Kirkton-Woodham Pool Committee - Minutes of May 12, 2021, July 14, 2021, August 10, 2021 and September 22, 2021

7.2

Police Services Board - January 11, 2022 Minutes and January 2022 OPP Report 

7.3

Upper Thames River Conservation Authority - January 25, 2022 draft minutes & February 17, 2022 Meeting Agenda Package 

Link to Minutes/Agenda 

• Recommendation:

  ​That the minutes of the following committees and/or boards be received as presented to Council:
  

  • Kirkton-Woodham Pool Committee - Minutes of May 12, 2021, July 14, 2021, August 10, 2021 and September 22, 2021
  • Police Services Board - January 11, 2022 Minutes and January 2022 OPP Report
  • Upper Thames River Conservation Authority - January 25, 2022 draft minutes & February 17, 2022 Meeting Agenda Package

7.4

Exeter Rodeo Committee - January 26, 2022 - Draft Minutes

• Recommendation:

  That South Huron Council receives the Exeter Rodeo Committee draft minutes of January 26, 2022; and

  That Council accept the Exeter Rodeo Committee approve S. Clarke to contact South Huron Community Services staff and to request assistance from staff in the preparation of a grant application. 

7.5

Climate Change Adaptation Advisory Committee - Report and Request to Dissolve Committee

• Recommendation:

  That correspondence from the Climate Change Climate Change Adaptation Advisory Committee be received; and,

  That South Huron Council recognizes the dedication and efforts from all members of the Committee; and

  That South Huron Council approves the dissolution of the Climate Change Adaptation Advisory Committee as the mandate outlined in the Committee Terms of Reference was fulfilled, effective March 1, 2022.

7.6

Exeter Business Association (BIA) - Minutes of January 10, 2022 and draft Minutes of the February 14, 2022 Annual General Meeting

• Recommendation:

  That South Huron Council receives the minutes of the Exeter Business Improvement of the January 10, 2022 Meeting and February 14, 2022 Annual General Meeting; and

  That South Huron Council hereby approves the Exeter Business Improvement Area 2022 Budget and the names of the members to the Exeter Business Association Board of Management as received.

8.

Staff Reports

8.1

Planning and Building Services

8.1.1

Vanessa Culbert, Planning Coordinator-1068775 Ontario Limited (Taylor) Request for No Occupancy Agreement

• Recommendation:

  That South Huron Council receives the Staff Report from Vanessa Culbert, Planning Coordinator re: 1068775 Ontario Limited (Taylor) Request for No Occupancy Agreement under Subdivision Agreement for Phase 2; and

  That the No Occupancy Agreement with 1068775 Ontario Limited be approved; and

  That the necessary By-law be forwarded to Council for the required three readings.

8.1.2

Mike Rolph, Chief Building Official - Limiting Distance Agreement between 1343877 Ontario Ltd. (Pinnacle Quality Homes Ltd.) 

• Recommendation:

  That South Huron Council receive this report from Mike Rolph, Chief Building Official re: Limiting Distance Agreement between 1343877 Ontario Ltd. (Pinnacle Quality Homes Ltd.) and Municipality of South Huron; and

  That South Huron Council approve the Limiting Distance Agreement; and

  That the By-Law authorizing the Agreement be brought forward to Council for the required three readings.

8.2

Fire and Community Services

8.2.1

Scott Currie, Manager of Communications and Strategic Initiatives - Reconnect Ontario Grant

• Recommendation:

  That South Huron Council receive the report from Scott Currie, Manager of Strategic Initiatives, titled “Reconnect Ontario Grant” for information; and,

  That South Huron Council approve an application to the Reconnect Ontario grant program in support of the 2022 Exeter Rodeo.

8.3

Operations, Infrastructure and Development

8.3.1

Don Giberson, General Manager of Infrastructure and Development - Grand Bend Trunk Sanitary Sewer Update - Phase One (Ontario Street section) 

Amendment to the Budget**

• Recommendation:

  That South Huron Council receives the report from Don Giberson, General Manager of Infrastructure and Development Re: Grand Bend Trunk Sanitary Sewer Update - Phase One (Ontario Street section); and

  That South Huron Council approves an “Amendment to the Budget” to increase the capital budget for the Grand Bend Trunk Sanitary Sewer Phase One from $1,641,379.84 to $2,077,400.17; and

  That South Huron Council hereby consents to the award of a contract for the construction of the Grand Bend Trunk Sewer on Ontario Street to the qualified low bidder, Birnam Excavating Limited, as per the Memorandum of Understanding with Lambton Shores; and

  That South Huron Council defer the approved 2022 Capital Project for the William Street SPS Forcemain Replacement (GEXR to Lagoons) to 2023 to fund the additional tendered cost.

8.3.2

Don Giberson, General Manager of Infrastructure and Development - Update on Procurement of Tandem Axel Plow 

Amendment to the Budget**

• Recommendation:

  That South Huron Council receive the report from Don Giberson, General Manager of Infrastructure and Development Re: Update on Procurement of Tandem Axel Plow and Amendment to the Budget; and

  That South Huron Council authorize an amendment to the contract awarded to Carrier Truck Inc in the amount of $8,600 (plus HST); and

  That South Huron Council approves an “Amendment to the Budget” to increase the capital budget for the Replacement of Tandem Axel Plow Unit #67 from $315,000 to $321,283.80; and

  That South Huron Council authorizes the additional amount of $6,283.80 over the original approved budget be funded from the Transportation Capital Replacement Reserve.

8.3.3

Don Giberson, General Manager of Infrastructure and Development and Shane Timmermans, Manager of Transportation Services -Street Lighting Request on Sanders Street West and Brookside Place, Exeter

• Recommendation:

  That South Huron Council receive the report from Don Giberson, General Manager of Infrastructure and Development and Shane Timmermans, Manager of Environmental Services RE: Street Lighting Request on Sanders Street West and Brookside Place, Exeter.

8.3.4

Shane Timmermans, Manager of Transportation Services - Tender Results for Repairs to Blackbush Line Structure #1024

• Recommendation:

  That South Huron Council receive the report from Shane Timmermans, Manager of Transportation Services RE: Tender Results for Repairs to Blackbush Line Structure #1024; and

  That South Huron Council accept the tender received from the Theo Vandenberk Construction Inc. and authorize award of a contract for Repairs to Blackbush Line Structure #1024 in the amount of $ $63,777.20 (including HST).

8.3.5

Shane Timmermans, Manager of Transportation Services - Tender Results for Resurfacing Union Line and Corbett Line

• Recommendation:

  That South Huron Council receive the report from Shane Timmermans, Manager of Transportation Services RE: Tender Results for Resurfacing Union Line and Corbett Line; and

  That South Huron Council accept the tender received from Lavis Contracting Co. Limited. And authorize award of a contract for the Resurfacing of Union Line and Corbett Line in the amount of $719,426.93 (including HST).

8.3.6

Shane Timmermans, Manager of Transportation Services - Tender Results for Replacement of Roadside Mower Unit #130

• Recommendation:

  That South Huron Council receive the report from Shane Timmermans Manager of Transportation Services RE: Tender Results for Replacement of Roadside Mower Unit #130; and

  That South Huron Council accept the tender received from Hyde Brothers Farm Equipment Limited and authorize the award of a contract for the supply of one new roadside mower in the amount of $13,334.00 (including HST).

8.3.7

Shane Timmermans, Manager of Transportation Services - Tender Results for Replacement of Unit #97 with a Wheel Loader with Attachments.

• Recommendation:

  That South Huron Council receive the report from Shane Timmermans Manager of Transportation Services RE: Tender Results for Replacement of Unit #97 with a Wheel Loader with Attachments; and

  That South Huron Council accept the tender received from Delta Power Equipment and authorize award of a contract for the supply of a Wheel Loader with Attachments and Extended 5 year 5000 hour warranty in the amount of $367,306.50 (including HST).

8.3.8

Shawn Young, Manager of Environmental Services - 2021 Annual Performance Assessment Summary Report for the Exeter Wastewater Treatment Facility

• Recommendation:

  That South Huron Council receive the report from Shawn Young, Manager of Environmental Services RE: 2021 Annual Performance Assessment Summary Report for the Exeter Wastewater Treatment Facility.

8.3.9

Shawn Young, Manager of Environmental Services - 2021 Mandatory reporting of Commercial and Industrial water consumption information to the MECP.

• Recommendation:

  That South Huron Council receive the report from Shawn Young, Manager of Environmental Services RE: 2021 Mandatory reporting of Commercial and Industrial water consumption information to the MECP.

8.3.10

Shawn Young, Manager of Environmental Services - 2021 Drinking Water System Annual Compliance Report to the Ministry of the Environment, Conservation and Parks

• Recommendation:

  That South Huron Council receive the report from Shawn Young, Manager of Environmental Services RE: 2021 Drinking Water System Annual Compliance Report to the Ministry of the Environment, Conservation and Parks.

8.4

General Government Services

8.4.1

Julia Roberts, Deputy Treasurer and Sandy Becker, General Manager of Financial Services - 2022 Capital Progress Report – January 2022

• Recommendation:

  That South Huron Council receives the report from Julia Roberts, Deputy Treasurer and Sandy Becker, Director of Financial Services/Treasurer re: 2022 Capital Progress Report - January 2022 for information.

8.4.2

Julia Roberts, Deputy Treasurer and Sandy Becker, General Manager of Financial Services - 2021 Statement of Remuneration and Expenses

• Recommendation:

  That South Huron Council receives the report from Sandy Becker, General Manager of Financial Services/Treasurer and Julia Roberts, Deputy Treasurer re: 2021 Statement of Remuneration and Expenses.

9.

Deferred Business

9.1

Delegation Item from February 7, 2022 Meeting

Enbridge Gas - Franchise Agreement Renewal

10.

Notices of Motion

11.

Mayor & Councillor Comments and Announcements

12.

Communications

12.1

Ministry of Municipal Affairs and Housing - Steps to Cautiously and Gradually Ease Public Health Measures While Protecting Hospital and Health Care Capacity

12.2

Avon Maitland District School Board Education Centre - Director's Annual Report - 2021

Link to 2021 Director's Annual Report 

12.3

Tridon Properties LTD - Request -  Confirmation of Support - Huron Meadows Subdivision

12.4

Multi - Municipal Wind Turbine Working Group - Invitation 

12.5

Municipality of Shuniah - Resolution - Northwestern Ontario Municipal Association

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with.

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law No. 9-2022 - Limiting Distance Agreement (Pinnacle Quality Homes)

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #9-2022, being a By-law authorize the execution of a Limiting Distance Agreement between the Corporation of the Municipality of South Huron and 1343877 Ontario Ltd. (Pinnacle Quality Homes) for the property at 102 Rowe Avenue, Exeter, legally described as Lot 14, Plan 22M15, being all of PIN 41244-0538, in the Municipality of South Huron in the County of Huron.

15.2

By-Law No. 10-2022 - Site Plan Agreement (Holland) SPC06-2021

Memo to By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #10-2022, being a By-law authorize the execution of a Site Plan Agreement between the Corporation of the Municipality of South Huron and Idefix Investments Inc. in the Municipality of South Huron in the County of Huron.

15.3

By-Law No. 11-2022 - No Occupancy Agreement (1068775 Ontario Limited - Taylor)

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #11-2022, being a By-law to authorize the execution of a No Occupancy Agreement Between the Municipality of South Huron and 1068775 Ontario Limited.

15.4

By-Law No.12-2022 - Blackler Municipal Drain 2021 - amend By-Law No. 26-2021 - Actual Costs

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #12-2022, being a by-law to amend By-Law 26-2021 to provide for collection of actual costs for construction of the Blackler Municipal Drain 2021.

15.5

By-Law No. 13-2022 - Authorize Transfer Payment Agreement - Municipal Modernization

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #13-2022, being a By-law to authorize an Agreement with Her Majesty the Queen in right of Ontario as represented by the Minister of Municipal Affairs and Housing (MMAH) for funding under the Ontario Transfer Payment Agreement (Modernization Fund).

16.

Confirming By-Law

16.1

By-Law No. 14-2022 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #14-2022, being a by-law to confirm matters addressed at the February 22, 2022 Council meeting.

17.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at ______ p.m., to meet again on March 7, 2022 at 6:00 p.m. or at the Call of the Chair.