Corporation of the Municipality of South Huron
Agenda - Regular Council Meeting

Monday, December 18, 2023 at 6:00 P.m. - 7:00 P.m.

Hybrid Meeting - South Huron Council Chambers

Live Video Feed - https://www.southhuron.ca/en/government/agendas-and-minutes.aspx

Notice of Hybrid Meeting:

The following meeting will allow for both electronic and in-person attendees. Members of the public are welcome to watch the live-stream of the meeting on the Agendas and Minutes page at www.southhuron.ca, the Municipal Youtube page or attend Council Chambers.

There will be a recording of the meeting available on the Municipal YouTube page.

Accessibility of Documents:

Documents are available in alternate formats upon request.  If you require an accessible format or communication support, please contact the Clerk's Department at 519-235 -0310 or by email at [e-mail] to discuss how best we can meet your needs.

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1.

Call to Order, O Canada & Land Acknowledgment

Welcome, O Canada & Land Acknowledgment

2.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:

  That South Huron Council approves the Agenda as presented.

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

4.

Presentation 

4.1

Employee Long-term Service Award

10 years - Jenna Bilcke and Jim Nyssen
20 years - Bill Armstrong

4.2

Eco Exeter Recognition of Accomplishments

5.

Delegations

5.1

United Way Perth-Huron - Quality of Life in Perth-Huron

• Recommendation:

  That South Huron Council receives the delegation from United Way Perth-Huron regarding the Quality of Life in Perth-Huron as presented by Kristin Crane. 

5.2

Jim Craigmile, Upper Thames River Conservation Authority Representative 

• Recommendation:

  That South Huron Council receives the delegation regarding follow up on the Upper Thames River Conservation Authority 2024 Budget as presented by Jim Craigmile. 

6.

Public Meeting

7.

Minutes

7.1

Minutes of the Budget Meeting of November 27, 2023 and of the Public and Regular Council Meeting of December 4, 2023

• Recommendation:

  That South Huron Council adopts the minutes of the Budget Meeting of November 27, 2023, and the Public and Regular Council Meeting of December 4, 2023, as printed and circulated.

8.

Councillor Board and Committee Reports

8.1

Upper Thames River Conservation Authority (UTRCA) - Draft Minutes of October 31, 2023 and Agenda Package of November 28, 2023 

Link to Draft Minutes and Agenda Package 

8.2

Police Services Board - Minutes of November 14, 2023 and the October Report

8.3

Exeter Business Improvement Area (BIA) - Minutes of November 15, 2023

8.4

Ausable Bayfield Conservation Authority - Draft Minutes of November 16, 2023 and Agenda Package of December 14, 2023

Link to Minutes and Draft Package 

8.5

Bluewater Recycling Association (BRA) - Meeting Highlights of November 30, 2023

• Recommendation:

  That the minutes, agendas and meeting highlights of the following committees and/or boards be received as presented to Council:

  • Upper Thames River Conservation Authority - Draft Minutes of October 31, 2023 and Agenda Package of November 28, 2023 
  • Police Services Board - Minutes of November 14, 2023 and the October Report
  • Exeter Business Improvement Area (BIA) - Minutes of November 15, 2023 
  • Ausable Bayfield Conservation Authority - Draft Minutes of November 16, 2023 and Agenda Package of December 14, 2023 
  • Bluewater Recycling Association (BRA) - Meeting Highlights of November 30, 2023 

8.6

Grand Bend and Area Joint Sewage Board - Minutes of October 26, 2023 and 2024 Budget 

• Recommendation:

  ​That the October 26, 2023 minutes of the Grand Bend and Area Joint Sewage Board be received as presented; and

  That South Huron Council approve the Grand Bend and Area Joint Sewage Board 2024 Budget. 

8.7

Exeter Rodeo Committee - Draft Minutes of November 29, 2023, 2023

• Recommendation:

  That South Huron Council receives the draft minutes of November 29, 2023 as presented and approve the following recommendations from the Exeter Rodeo Committee:

  • That a $10,000 donation be made to the local food bank
  • That the Municipality of South Huron enter into a one-year contract with Rodeo Management Group in the amount of $40,000. 

   

8.8

Heritage Advisory Committee - Draft Minutes of November 29, 2023

• Recommendation:

  That South Huron Council receives the draft minutes of November 29, 2023 as presented and approve the following recommendation from the Heritage Advisory Committee as follows: 

  • That two subgroups be created to explore options for education programs and initiatives for property owners with respect to appropriate conservation, maintenance and restoration practices, including the making of sympathetic improvements to enhance the Municipality’s heritage character and vibrancy.
  • • Chair Moore, Member Voerman and Member Jones to focus on education for the general public.
    • Vice-Chair Dinney, Member Neeb and Member Gill to focus on an education for property owners already on the Municipal Heritage Register.

8.9

Committee of the Whole - Minutes of December 6, 2023

• Recommendation:

  That South Huron Council recieve the Committee of the Whole minutes of December 6, 2023 as presented and approve the Committee of the Whole's recommendations as follows:

  • That Council approve the draft cost-sharing agreement in principle; and
  • That the Mayor and Clerk be authorized to sign a Cost-Sharing Agreement with Tridon Group LTD and Tridon Properties LTD for the extension of the Grand Bend Trunk Sewer subject to approval of an associated budget.
• Recommendation:

  That South Huron Council approve the Committee of the Whole's recommendation as follows:

  • The Municipality recover the oversizing cost through a future Cost Recovery By-law or recover the growth-related costs by including this project in a future DC Charges Background Study and future Development Charges Bylaw.

8.10

Councillor Appointment to BIA, South Huron Chamber of Commerce and South Huron Volunteer Appreciation Event Committee

• Recommendation:

  That Councillor McLeod-Haggitt be appointed as the Council representative to the Exeter Business Improvement Area, South Huron Chamber of Commerce and South Huron Volunteer Appreciation Event Committee. 

9.

Staff Reports

9.1

Planning and Building Services

9.2

Fire and Community Services

9.3

Operations, Infrastructure and Development

9.3.1

Alyssa Keller, Manager of Environmental Services - Results of Annual DWQMS Management Review

• Recommendation:

  That South Huron Council receives the report from Alyssa Keller, Manager of Environmental Services re: Results of Annual DWQMS Annual Management Review.

9.3.2

Don Giberson, General Manager of Infrastructure & Development - Proposed External Oversizing Agreement with CVD Exeter Inc.

• Recommendation:

  That South Huron Council receives the report from Don Giberson, General Manager of Infrastructure and Development Re: Proposed External Oversizing Agreement CVD Exeter Inc.; and

  That South Huron Council authorize Staff to prepare a draft External Oversizing Agreement for Council consideration at a future Council Meeting.

9.4

General Government Services

9.4.1

Stacey Jeffery, Community Relations Manager - Community Safety and Well-Being Plan - Annual Update

• Recommendation:

  That South Huron Council receives the report of Stacey Jeffery, Community Relations Manager re: Community Safety and Well-Being Plan – Annual Update.

9.4.2

Scott Currie, Manager of Communications and Strategic Initiatives - 2024 Experience Ontario Grant Application

• Recommendation:

  That South Huron Council accepts the report from Scott Currie, Manager of Communications and Strategic Initiatives, titled “” for information; and,

  That Council authorizes an application to the Experience Ontario Grant program administered by the Ministry of Tourism, Culture and Sport in support of the 2024 Exeter Rodeo.

9.4.3

Julia Warwick, Director of Financial Services/Treasurer - Procurement Policy - Amendment to By-Law 09-2021

• Recommendation:

  That South Huron Council receives the report of Julia Warwick, Director of Financial Services/Treasurer re Procurement of Goods & Services Policy; and

  That Council approve the amendment to the Procurement of Goods & Services Policy as presented; and

  That the draft by-law be provided to Council for the required three readings.

9.4.4

Alex Wolfe, Acting Clerk and Stacey Jeffery, Community Relations Manager - Annual Accessibility Report

• Recommendation:

  That South Huron Council receive the report of Alex Wolfe, Acting Clerk, and Stacey Jeffery, Community Relations Manager re: Annual Accessibility Report.

9.4.5

Alex Wolfe, Acting Clerk - Retail Business Holidays Act and Liquor Licence and Control Act 

• Recommendation:

  That South Huron Council receives the report of Alex Wolfe, Acting Clerk re: Retail Business Holidays Act and Liquor Licence and Control Act for information.

9.4.6

Rebekah Msuya-Collison, Chief Administrative Officer/Deputy Clerk - Huron Healthy System Request to Council Briefing

• Recommendation:

  That South Huron Council receive the memo of Rebekah Msuya-Collison, Chief Administrative Officer re: Huron Health System Request to Council interim report, for information.

10.

Notices of Motion

11.

Items for discussion arising from previous meetings

11.1

Delegations from December 4, 2023

1. Huron Standard Condominium Corporation #7 "Oakwood Links Lane" - Proposed Grand Bend Trunk Sewer Extension 

2. Maureen Cole - SHRC and Stephen Arena Accessibility and Building/Fire Code Requirements and Expectations

12.

New Business

13.

Mayor & Councillor Comments and Announcements

14.

Communications

14.1

Avon Maitland District School Board (AMDSB) - Meeting Highlights of December 12, 2023

Link to Meeting Highlights 

14.2

Huron Shores Area Transit - Progress Report November Update

14.3

Kirkton United Church & Kirkton Methodist Cemetery Board - Request - Old Methodist Cemetery (Site 01606) 

14.4

Correspondence - Proposed Grand Bend Trunk Sewer Extension

14.4.1

Marc and Wendy Boughner

14.4.2

Ann Dufton

14.4.3

David Welch

14.4.4

Paul Trepanier

14.4.5

M Crawford-Smith and R Hutton

14.4.6

David Carter

14.4.7

Marlan Siren

14.4.8

Bob Schram 

14.4.9

Margaret and Larry Heaslip

14.5

Town of Plympton-Wyoming - Resolution - Support of Bill C-310

• Recommendation:

  That South Huron Council receive communication items not otherwise dealt with. 

15.

Closed Session

16.

Report From Closed Session

17.

By-Laws

17.1

By-Law No. 75-2023 - Zoning By-Law Amendment (Accumold - Z12-2023)

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #75-2023, being a by-law to amend By-Law #69-2018 of the Municipality of South Huron for lands described as Part Lots 6 & 7, Concession 3, and Parts 52-54. 56-76, 83-89, Pt Part 55, 22R-5240, Stephen Ward, Municipality of South Huron. 

17.2

By-Law No. 76-2023 - Site Plan Agreement (Wonderland Power Centre Inc. - SPA11-2023)

Memo to By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #76-2023, being a by-law to authorize the execution of a Site Plan Agreement between the Corporation of the Municipality of South Huron and Wonderland Power Centre Inc. in the Municipality of South Huron in the County of Huron.

   

17.3

By-Law No. 77-2023 - Land Lease Agreement (2923 Huron Middlesex Royal Canadian Army Cadet Corp.)

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #77-2023, being a by-law to authorize the execution of a Land Lease Agreement between the Corporation of the Municipality of South Huron and 2923 Huron Middlesex Royal Canadian Army Cadet Corp. 

18.

Confirming By-Law

18.1

By-Law No. 78-2023 – Confirming By-Law

• Recommendation:

  That the South Huron Council gives first, second and third and final reading to By-Law #78-2023, being a by-law to confirm matters addressed at the November 27, 2023 Budget Meeting and the December 18, 2023 Council meeting.

19.

Adjournment

• Recommendation:

  That South Huron Council hereby adjourns at ______ p.m., to meet again on January 15, 2024 at 6:00 p.m. or at the Call of the Chair.