Corporation of the Municipality of South Huron

Committee of the Whole

Minutes

Meeting #:
Date:	Tuesday, November 14, 2017 at 4:00 P.m. - 7:00 P.m.
Location:	Olde Town Hall-Carling Room

Members Present:

• Maureen Cole - Chair, Council
• Dave Frayne - Member, Council
• Tom Tomes - Member, Council
• Marissa Vaughan - Member, Council
• Wayne DeLuca - Member, Council
• Craig Hebert -Member, Council
• Ted Oke - Member, Council

Staff Present:

• Genevieve Scharback, Secretary/Treasurer, Corporate Services/Clerk
• Sandy Becker, Financial Services Manager/Treasurer, Financial Services

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1.

Meeting Called to Order

Chair Cole called the meeting to order at 4:00 p.m.

2.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:
  Motion: CW49-2017
  Moved: T. Oke
  Seconded: T. Tomes

  That South Huron Committee of the Whole approves the Agenda as presented.

  Disposition: : Carried

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

None.

4.

Delegations

4.1

Ausable Bayfield Conservation Foundation - Kate Monk and Judith Parker

Kate Monk and Judith Parker provided a power point presentation about the South Huron Trail.  It is an eight km nature trail along the Ausable River, well used by local residents and tourists.  It's also used by walking groups, educational programs and charity events.

The Trail Mobile allows access to the trail to persons with limited mobility. They are requesting $6,000 to assist in purchasing a new six passenger Trail Mobile at an estimated cost of $13,000.  This is a one time request.  They have received $5,000 in donations and have reserves dedicated from the Conservation Authority  of $2,500.

Chair Cole thanked them for attending.

4.2

South Huron Chamber of Commerce - Joan Brady

Joan Brady thanked Council for 2017 community grant and Council support throughout the year.

The Chamber is requesting $10,000 for core expenses. 

A memorandum of understanding, (MOU), is being prepared to address the roles and relationship between the Municipality and the Chamber of Commerce.  This request will be deferred until the next budget meeting.

Chair Cole thanked Ms. Brady for attending.

4.3

South Huron Community Choir - Jean Jacobe

Jean Jacobe presented the South Huron Community Choir request of $2,000 to help carry out choir events in the community.  The grant will be used to offset costs associated with the Recreation Centre and kitchen rental fees for a large fundraising event and possibly for a fundraising dinner.

Chair Cole thanked Mrs. Jacobe for attending.

4.4

South Huron Hospital Foundation - Pat O'Rourke

Pat O'Rourke presented this request for $2,300 for facility rental and banner installation for the 2018 Gala event.  He noted that Chris Hadfield will be the guest speaker at the event, and proceeds support the local hospital. Over $1 million has been raised over the past three years by this event.

Chair Cole thanked Mr. O'Rourke for attending.

4.5

South Huron Medical Recruitment & Retention Committee - Joanne Bowen

Joanne Bowen reviewed this request for $1,500 for the Medical Recruitment and Retention Committee work.  She reviewed the Committee's composition and previous work in South Huron.

Chair Cole thanked Ms. Bowen for attending.

4.6

The Cultural Collective/Farmers Market - Aaron Neeb

Aaron Neeb presented this request for $5,000 for the Cultural Collective and Farmer's Market to hire a Farmer's Market Coordinator to engage more vendors, plan with vendors, and create a  sustainable business plan. He noted that on average fifty to one hundred people attended the market.

Chair Cole thanked Mr. Neeb for attending.

• Recommendation:
  Motion: CW50-2017
  Moved: W. DeLuca
  Seconded: C. Hebert

  That South Huron Committee of the Whole hereby receives the delegations as presented from:

  • Ausable Bayfield Conservation Foundation;
  • South Huron Chamber of Commerce;
  • South Huron Community Choir;
  • South Huron Hospital Foundation;
  • South Huron Medical Recruitment & Retention Committee; and
  • The Cultural Collective/Farmers Market.
  Disposition: : Carried

5.

Reports

5.1

Community Grant Requests Financial Summary

The Committee reviewed the summary in detail.

• Recommendation:
  Motion: CW51-2017
  Moved: W. DeLuca
  Seconded: T. Oke

  That South Huron Committee of the Whole recommend to Council that the Ausable Bayfield Conservation Authority grant request be approved in the amount of $6,000.

  Disposition: : Carried
• Recommendation:
  Motion: CW52-2017
  Moved: D. Frayne
  Seconded: C. Hebert

  That South Huron Committee of the Whole recommend to Council that the Big Brothers Big Sisters of South Huron's grant request be approved in the amount of $1,268.

  Disposition: : Carried
• Recommendation:
  Motion: CW53-2017
  Moved: W. DeLuca
  Seconded: C. Hebert

  That South Huron Committee of the Whole recommend to Council that the Exeter Chapter Order of the Eastern Star grant request be approved in the amount of $500.

  Disposition: : Carried
• Recommendation:
  Motion: CW54-2017
  Moved: C. Hebert
  Seconded: T. Tomes

  That South Huron Committee of the Whole recommend to Council that the Exeter Saddle Club grant request be approved in the amount of $1,200.

  Disposition: : Defeated
• Recommendation:
  Motion: CW55-2017
  Moved: D. Frayne
  Seconded: C. Hebert

  That South Huron Committee of the Whole recommend to Council that the Exeter Saddle Club grant request be approved in the amount of $400.

  Disposition: : Carried
• Recommendation:
  Motion: CW56-2017
  Moved: D. Frayne
  Seconded: T. Oke

  That South Huron Committee of the Whole recommend to Council that the Exeter United Church UCW grant be approved in the amount of $513.

  Disposition: : Carried
• Recommendation:
  Motion: CW57-2017
  Moved: D. Frayne
  Seconded: W. DeLuca

  That South Huron Committee of the Whole recommend to Council that the South Huron Choir grant request be approved in the amount of $2,000.

  Disposition: : Carried
• Recommendation:
  Motion: CW58-2017
  Moved: C. Hebert
  Seconded: W. DeLuca

  That South Huron Committee of the Whole recommend to Council that the South Huron Hospital Auxiliary grant request be approved in the amount of $2,945.

  Disposition: : Carried
• Recommendation:
  Motion: CW59-2017
  Moved: T. Oke
  Seconded: M. Vaughan

  That South Huron Committee of the Whole recommend to Council that the South Huron Hospital Foundation grant request be approved in the amount of $2,300.

  Disposition: : Carried
• Recommendation:
  Motion: CW60-2017
  Moved: D. Frayne
  Seconded: W. DeLuca

  That South Huron Committee of the Whole recommend to Council that the South Huron Medical Recruitment & Retention Committee grant request be approved in the amount of $1,500.

  Disposition: : Defeated
• Recommendation:
  Motion: CW61-2017
  Moved: C. Hebert
  Seconded: T. Tomes

  That South Huron Committee of the Whole recommend to Council that the South Huron Medical Recruitment & Retention Committee grant request be approved in the amount of $1,000.

  Disposition: : Carried
• Recommendation:
  Motion: CW62-2017
  Moved: T. Tomes
  Seconded: C. Hebert

  That South Huron Committee of the Whole recommend to Council that the Cultural Collective/Farmers Market grant request be approved in the amount of $5,000.

  Disposition: : Carried
• Recommendation:
  Motion: CW63-2017
  Moved: D. Frayne
  Seconded: C. Hebert

  That South Huron Committee of the Whole recommend to Council that In Year Grant Requests be approved in the amount of $3,000.

  Disposition: : Defeated
• Recommendation:
  Motion: CW64-2017
  Moved: T. Oke
  Seconded: W. DeLuca

  That South Huron Committee of the Whole recommend to Council that In Year Grant Requests be approved in the amount of $7,500.

  Disposition: : Carried
• Recommendation:
  Motion: CW65-2017
  Moved: C. Hebert
  Seconded: W. DeLuca

  That South Huron Committee of the Whole recommend to Council that the Exeter Lions Club grant request be approved in the amount of $5,000.

  Disposition: : Carried

5.2

Ausable Bayfield Conservation Foundation

5.3

Big Brothers Big Sisters of South Huron

5.4

Exeter BIA

5.5

Exeter Chapter Order of the Eastern Star

5.6

Exeter Saddle Club

5.7

Exeter United Church UCW Application

5.8

South Huron Chamber of Commerce

5.9

South Huron Community Choirs

5.10

South Huron Hospital Auxiliary

5.11

South Huron Hospital Foundation

5.12

South Huron Medical Recruitment and Retention Committee

5.13

The Cultural Collective/Farmers Market

5.14

Exeter Lions Club

Member Frayne left the meeting at this time, 6:50 p.m.

6.

Adjournment

• Recommendation:
  Motion: CW66-2017
  Moved: M. Vaughan
  Seconded: C. Hebert

  That South Huron Committee of the Whole does now adjourn at 6:55 p.m.

  Disposition: : Carried