Corporation of the Municipality of South Huron

Minutes for the Regular Council Meeting

Meeting #:
Date:	Monday, November 06, 2017 at 6:00 P.m. - 7:00 P.m.
Location:	Council Chambers - Olde Town Hall

Members Present:

• Maureen Cole - Mayor, Council
• Dave Frayne - Deputy Mayor, Council
• Tom Tomes - Councillor - Ward 1, Council
• Marissa Vaughan - Councillor - Ward 1, Council
• Wayne DeLuca - Councillor - Ward 2, Council
• Craig Hebert - Councillor - Ward 2, Council
• Ted Oke - Councillor - Ward 3, Council

Staff Present:

• Dan Best, CAO, Administration
• Genevieve Scharback, Corporate Services Manager/Clerk, Corporate Services/Clerk
• Sandy Becker, Financial Services Manager/Treasurer, Financial Services
• Jo-Anne Fields, Community Services Manager, Community Services
• Don Giberson, Environmental Services Director, Environmental Services
• Sarah Smith, Huron County Planner, Huron County Planning
• Rebekah Msuya-Collison, Deputy Clerk, Corporate Services, Deputy Clerk

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1.

Meeting Called To Order

Mayor Cole called the meeting to order at 6:00 p.m. 

2.

Public Meeting

• Recommendation:
  Motion: 430-2017
  Moved: T. Oke
  Seconded: C. Hebert

  That South Huron Council adjourn at 6:03 p.m. for the purpose of a Public Meeting pursuant to Section 34 of the Planning Act for proposed zoning amendments D14-09-2017 (Miller), D14-10-2017 (Norman Regier Farms Ltd.) and D14-11-2017 (Christie).

  Disposition: : Carried

3.

Amendments to the Agenda, as Distributed and Approved by Council

• Recommendation:
  Motion: 435-2017
  Moved: M. Vaughan
  Seconded: T. Oke

  That South Huron Council approves the Agenda as presented.

  Disposition: : Carried

4.

Disclosure of Pecuniary Interest and the General Nature Thereof

None.

5.

Delegations

5.1

Huron County Health Unit - Huron County Cycling Strategy

Jennifer Lichty and Conrad Melady provided a power point presentation about the cycling strategy in Huron County.

They noted the many benefits of cycling including transportation, health, climate and economic benefits.

The strategy was endorsed by Huron County Council in January 2017.

The Cycling Advisory Committee will provide future information for Council through communications with the Clerk.

Mayor Cole thanked them for the presentation.

• Recommendation:
  Motion: 436-2017
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council receives the delegation as presented regarding the Huron County Cycling Strategy by Conrad Melady and Jennifer Lichty, Huron County Health Unit.

  Disposition: : Carried

6.

Minutes

6.1

Minutes of the Regular Council Meeting of October 16, 2017

6.2

Minutes of the Public Meeting of October 16, 2017

6.3

Minutes of the Committee of the Whole of October 30, 2017

Mayor Cole requested that the minutes of the Regular Council meeting on October 16, 2017 be amended to add the word "letter" before "correspondence" in section 12.8.

• Recommendation:
  Motion: 437-2017
  Moved: C. Hebert
  Seconded: T. Tomes

  That South Huron Council adopts the minutes of the Regular Council Meeting of October 16, 2017 as amended.

  Disposition: : Carried
• Recommendation:
  Motion: 438-2017
  Moved: M. Vaughan
  Seconded: T. Oke

  That South Huron Council adopts the minutes of the Public Meeting of October 16, 2017, as presented.

  Disposition: : Carried
• Recommendation:
  Motion: 439-2017
  Moved: C. Hebert
  Seconded: D. Frayne

  That South Huron Council adopts the minutes of the Committee of the Whole Meeting of October 30, 2017, as presented.

  Disposition: : Carried

7.

Councillor Board and Committee Reports

7.1

Ausable Bayfield Conservation Authority Minutes of Board Meeting September 14, 2017 and Budget Meeting October 12, 2017

7.2

Minutes of the Upper Thames River Conservation Authority Board Meeting - September 26, 2017

7.3

Minutes of the Municipal Heritage Advisory Committee Meeting - October 12, 2017

Mayor Cole advised that the Heritage Advisory Committee will provide a list of items to be contained in the time capsule for Council's approval.

• Recommendation:
  Motion: 440-2017
  Moved: W. DeLuca
  Seconded: T. Oke

  That the minutes of the following committees and/or boards be received as presented to Council:

  • Minutes of the Ausable Bayfield Conservation Authority Board Meeting - September 14, 2017 and Budget Committee Meeting - October 12, 2017
  • Minutes of the Upper Thames River Conservation Authority Board Meeting - September 26, 2017
  • Minutes of the Municipal Heritage Advisory Committee - October 12, 2017
  Disposition: : Carried
• Recommendation:
  Motion: 441-2017
  Moved: T. Oke
  Seconded: W. DeLuca

  That South Huron accept the recommendation of the Municipal Heritage Advisory Committee to approve the proposed wording for the Bissett School historical plaque, as researched by the Committee and approved by the property owner.

  Disposition: : Carried
• Recommendation:
  Motion: 442-2017
  Moved: M. Vaughan
  Seconded: T. Tomes

  That South Huron Council accept the recommendation of the Municipal Heritage Advisory Committee that the following wording for the South Huron Canada 150 Time Capsule sign be approved;

  To commemorate Canada’s 150^th Birthday this time capsule and its contents have been placed at this site and will be opened in 2067, the year our country celebrates its 200^th birthday.

  A Canada 150 project sponsored by the Municipality of South Huron Heritage Advisory Committee 2017.

  Disposition: : Carried

7.4

Pool Design and Construction Committee - Report to Council October 6, 2017

CAO Dan Best presented this report on behalf of the Pool Design and Construction Committee. 

Scott Bauer provided a power point presentation to introduce his company, NCAquatics.  He reviewed the option of a RenovAction Pool System for the Exeter pool project to renew the existing structure by modernizing the look, meeting building and health code requirements, save on operational costs, add accessibility, and maintain the depth and size of the pool for lessons and recreation swims.

It was noted that there will be efficiencies in electricity usage with the variable drive system for the pumps.  The Myrtha panels are guaranteed for twenty years, resulting in savings in painting and no lost water.  Detailed information and specifications are set out in the report.

It was noted that Ausable Bayfield Conservation Authority has no concerns regarding the rebuilding of this facility as it is not a wildlife habitat.  There is currently $93,000 in reserves for this project as well as funds committed to the project by the Exeter Community Fund.

The proposed renovation addresses accessibility and age friendly needs.

Mayor Cole passed the Chair to Deputy Mayor Frayne at this time, 7:39 p.m. to speak from the podium.  She noted business decisions for the community, concerns regarding not enough outdoor pool staff to teach senior levels of swimming lessons and that she was unaware of other municipalities in Huron County with two outdoor pools.  She resumed the Chair at this time, 7:43 p.m.

Mayor Cole called for a recorded vote.

• Recommendation:
  Motion: 443-2017
  Moved: W. DeLuca
  Seconded: C. Hebert

  That Council receives the report of the Pool Design and Construction Committee; and

  That Council approves the Exeter and District Outdoor Swimming Pool project to proceed; and

  That Council approves NC Aquatics to implement the Myrtha Pool RenovAction solution for the Pool and Mechanical system to an upset limit of $1,200,000 exclusive of HST in accordance with the sole source provisions set out in the Municipality of South Huron Procurement Policy; and

  That Council approves the Request for Proposal (RFP) process for engineering, site plan, design and construction of the Pool House Washrooms/Changerooms as presented to an upset limit of $500,000 exclusive of HST; and

  That a determination of how the project will be funded be finalized at an upcoming 2018 Budget meeting.

   

  Recorded (Voted)	For	Against	Abstain
  M. Cole		X
  D. Frayne	X
  T. Tomes	X
  M. Vaughan		X
  W. DeLuca	X
  C. Hebert	X
  T. Oke	X
  Results	5	2	0

  Disposition: : Carried

8.

Staff Reports

8.1

Planning

8.1.1

S. Smith, Huron County Planner re Severance Application B57-2017 Prout (Culbert)

• Recommendation:
  Motion: 444-2017
  Moved: D. Frayne
  Seconded: T. Oke

  That South Huron Council recommends to Huron County Council that Consent for file B57-2017 be granted with conditions as set out in the Planner's report dated October 26, 2017.

  Disposition: : Carried

8.1.2

S. Smith, Huron County Planner re Severance Application B67-2017 Turnbull (Hodgins)

• Recommendation:
  Motion: 445-2017
  Moved: T. Tomes
  Seconded: C. Hebert

  That South Huron Council recommends to Huron County Council that Consent for file B67-2017 be granted with conditions as set out in the Planner's report dated October 26, 2017.

  Disposition: : Carried

8.2

Financial Services

8.2.1

S. Becker, Financial Services Manager/Treasurer - 2017 Capital Project Status Report

• Recommendation:
  Motion: 446-2017
  Moved: W. DeLuca
  Seconded: T. Oke

  That South Huron Council receives the report from S. Becker, Financial Services Manager/Treasurer re: 2017 Capital Projects Status Report completed as of September 30, 2017 for information only.

  Disposition: : Carried

8.2.2

S. Becker, Financial Services Manager/Treasurer - Operating Budget Variance Report – Third Quarter

• Recommendation:
  Motion: 447-2017
  Moved: C. Hebert
  Seconded: T. Tomes

  That South Huron Council receives the report from S.Becker, Financial Services Manager/Treasurer re: Operating Budget Variance Report – Third Quarter for information only.

  Disposition: : Carried

8.3

Environmental Services

8.3.1

D. Giberson, Environmental Services Director - Results of the Annual DWQMS Management Review

Mr. Giberson advised that a report will come to Council outlining the benefits and costs associated with a meter replacement process.

• Recommendation:
  Motion: 448-2017
  Moved: C. Hebert
  Seconded: D. Frayne

  That South Huron Council receives the report from Don Giberson, ESD Director re: Results of Annual DWQMS Annual Management Review.

  Disposition: : Carried

8.4

Transportation Services

8.4.1

J. Parr, Transportation Manager - 2017 Winter Sand Tender

• Recommendation:
  Motion: 449-2017
  Moved: C. Hebert
  Seconded: D. Frayne

  That South Huron Council receives the report from Jason Parr, Transportation Services Manager re: 2017 Winter Sand Tender; and

  That South Huron Council accepts the tender for 2017 Winter Sand Tender, as submitted by Bossence and McCann Inc. in the amount of $18,534.82 (including HST).

   

  Disposition: : Carried

8.4.2

J. Parr, Transportation Manager - 2017 Winter Maintenance Tender

Mayor Cole left the Chair at this time, 8:21 p.m. She requested clarification about why the Municipality pays for Lions Club snow removal and requested that an agreement will be brought forward to a future budget meeting for consideration.

She resumed the Chair at 8:24 p.m.

• Recommendation:
  Motion: 450-2017
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That South Huron Council receive the report from Jason Parr, Transportation Services Manager, re: 2017 Winter Maintenance Tender.

  Disposition: : Carried
• Recommendation:
  Motion: 451-2017
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That South Huron Council awards the Winter Maintenance Tender for the Dashwood area to All Seasons Maintenance & Landscaping for Dashwood streets in the amount of $75 per hour and the Fire Hall parking lot and Fire Hydrants in the amount of $25 per cleaning and the Community Centre parking lot in the amount of $60 per cleaning.

  Disposition: : Carried
• Recommendation:
  Motion: 452-2017
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council awards the Winter Maintenance Tender for the Huron Park, Centralia, and Crediton area to M Worx Inc. for the Huron Park Arena parking lot in the amount of $65 per cleaning and the Fire Hall parking lot in the amount of $48 and the Centralia Community Centre parking lot in the amount of $45 per cleaning and the Crediton Community Centre parking lot in the amount of $70 per cleaning.

   

  Disposition: : Carried
• Recommendation:
  Motion: 453-2017
  Moved: D. Frayne
  Seconded: W. DeLuca

  That South Huron Council awards the Winter Maintenance Tender for the Exeter area to Casey’s Lawn Care for the Exeter Town Hall walkways in the amount of $85 per cleaning and the Town Hall parking lot in the amount of $88 per cleaning and the BIA Parkette parking lot in the amount of $49 per cleaning and the William Street parking lot in the amount of $49 per cleaning and the Lions Youth Centre parking lot in the amount of $40 per cleaning and the Former PUC parking lot in the amount of $39 per cleaning.

  Disposition: : Carried

8.5

Community Services

8.6

Development Services

8.7

Emergency Services

8.8

Corporate Services

8.9

Administration

8.9.1

M. Goss, Human Resources Coordinator, Assistant to the CAO - Public Member for Design and Construction Committee for the Exeter Pool/Washroom Project

• Recommendation:
  Motion: 454-2017
  Moved: W. DeLuca
  Seconded: M. Vaughan

  That South Huron Council accept the recommendation from Administration to appoint Taryn Anstett as the public member for the Exeter Swimming Pool and Washroom Project Design and Construction Committee.

  Disposition: : Carried

9.

Deferred Business

10.

Notices of Motion

10.1

Notice of Motion

• Recommendation:
  Motion: 455-2017
  Moved: T. Oke
  Seconded: D. Frayne

  South Huron Council hereby brings forth from the table the Notice of Motion moved by Councillor Hebert at the October 16, 2017 Council meeting. 

  Disposition: : Carried
• Recommendation:
  Motion: 456-2017
  Moved: D. Frayne
  Seconded: C. Hebert

  That the proposed motion be amended by removing the last two paragraphs, being:

  Be it resolved that the Outdoor Pool/washroom project in Exeter be authorized to proceed to an upset limit of $1.7 million all inclusive; and

  Be it resolved that Administration be authorized to develop a report to provide options to finance the Outdoor Pool/Washroom project at a future Council meeting.

  Disposition: : Carried
• Recommendation:
  Motion: 457-2017
  Moved: C. Hebert
  Seconded: T. Oke

  Whereas the Municipality of South Huron Council has had the opportunity to host an Open House for the Community Hub/Recreation Centre in Exeter; and

  Whereas feedback from the public requesting Council consider incorporating a second ice pad and an indoor pool as part of the Community Hub/Recreation Centre was heard; Therefore

  Be it resolved that a feasibility study to consider incorporation of a second ice pad and indoor pool be undertaken for the planning of future phases to the project.

  Disposition: : Carried

10.2

Notice of Motion

• Recommendation:
  Motion: 458-2017
  Moved: W. DeLuca
  Seconded: C. Hebert

  Be it resolved that Jenni Boyles of the Exeter Library be invited to a future council meeting to update council on the activities and events taking place in this venue.

  Disposition: : Carried

10.3

Notice of Motion

• Recommendation:
  Motion: 459-2017
  Moved: W. DeLuca
  Seconded: C. Hebert

  Whereas Planning Consultants Monteith-Brown have recently completed a Recreation and Leisure Services Master Plan for the Town of St. Marys;

  Be it resolved that a copy of the plan be included in the agenda for the next council meeting.

  Disposition: : Carried

11.

Mayor & Councillor Comments and Announcements

Councillor Vaughan attended the Grand Bend Sewage Treatment Facility Board meeting with Councillor Tomes.  The Board is amending the proposed budget, amendments will be brought forward to a future meeting.

Councillor Tomes requested a report to update Council regarding by-law enforcement.

The CAO will update Council at a future meeting on the proposed Bill 148 concerns regarding paying volunteer firefighters on-call pay.

Councillor DeLuca advised that the staff Christmas luncheon is scheduled for December 1, 2017.

Mayor Cole advised that the Mayor's Gala was an enjoyable evening and thanked those that supported it.

She attended the Art aRound Town event on October 20, 2017 held at Ironwood Golf Course.  The mental health awareness night was very informative, Mayor Cole thanked Genevieve for her assistance.  The event showcased service providers in South Huron including O.P.P., school boards, LHIN, Canadian Mental Health Association as well as many others.  Another mental health awareness session will be planned for May as it is mental health month.

Mayor Cole presented Laurie Dykstra with the Citizen of the Year Award, sponsored by the Municipality, at the Chamber of Commerce Awards Gala.

She laid a wreath on behalf of South Huron at the November 5 cenotaph remembrance ceremony.

She will report to Council at a future meeting on legislative changes regarding police services.

Mayor Cole advised that she spoke with Ben Lobb, M.P. and Lisa Thompson, M.P.P. about infrastructure funding and the possibility of a community hub in South Huron.  There may be funding for this proposed project.

Councillor DeLuca requested follow up on the resolution directing that the M.P. and M.P.P. be invited to a Council meeting.

• Recommendation:
  Motion: 460-2017
  Moved: T. Oke
  Seconded: C. Hebert

  That Council proceed past curfew to continue addressing business on the agenda.

  Disposition: : Carried

12.

Communications

12.1

Ministry of Energy - AMO 2017 meeting with Minister and Ministry Updates

12.2

Union Gas Limited - 2018 Rates Application

12.3

City of Niagara Falls - Invitation OSUM Conference and Tradeshow

12.4

Bluewater Recycling Association - October 2017 Meeting Highlights

12.5

Huron County Food Bank Distribution Centre - October 2017 Newsletter

12.6

Huron County Historical Society - Brainstorming Session - Wednesday November 15, 2017

12.7

Mark Crawford-Smith - Public Information session comments

12.8

Ron Van Amerongen - Request to Waive Invoice

Mayor Cole advised that this is operational.  CAO Best advised that this request is in line with the intent of the proposed changes to the Fees and Charges By-Law for Fire Department responses to vehicular incidents.

12.9

Joan Wood - Huron Manufacturing Association 2017 Awards of Excellence Gala

• Recommendation:
  Motion:
  Moved: C. Hebert
  Seconded: T. Oke

  That South Huron Council authorize the following people to attend South Huron's HMA 2017 Awards and Excellence Gala table of 8:

  Mayor Cole, Deputy Mayor Frayne, Councillor DeLuca, Councillor Vaughan and CAO Best.

  Disposition: : Carried

12.10

Brooklyn Hendricks, Huron Princess of the Furrow - Thank You

12.11

The Township of Montague - Proposed Changes to Bill 148

12.12

The Township of North Frontenac - Bill 148 and the Negative Impact on Volunteer Fire Departments  

12.13

Town of Amherstburg - In Support of Concrete Barriers on Highway 401

12.14

Town of Lakeshore - Provincial Flood Insurance Program

12.15

Municipality of Morris-Turnberry - Changes to Tenanted Farm Tax Class Properties

• Recommendation:
  Motion: 462-2017
  Moved: T. Tomes
  Seconded: C. Hebert

  That South Huron Council receive communication items not otherwise dealt with.

   

  Disposition: : Carried

13.

Closed Session

14.

Report From Closed Session

15.

By-Laws

15.1

By-Law 51-2017 - Schroeder-Powe Municipal Drain - 3rd and final reading

• Recommendation:
  Motion: 463-2017
  Moved: D. Frayne
  Seconded: W. DeLuca

  That South Huron Council gives third and final reading to By-law #51-2017, being a by-law to provide for the Schroeder-Powe Municipal Drain 2017 in the Municipality of South Huron (Stephen Ward) - County of Huron.

  Disposition: : Carried

15.2

By-Law No. 63-2017 - Zoning By-Law - Miller

• Recommendation:
  Motion: 464-2017
  Moved: T. Oke
  Seconded: T. Tomes

  That the South Huron Council gives first, second and third and final reading to By-Law #63-2017, being a by-law to amend By-Law #13-1984, being the Zoning By-Law for the former Township of Usborne for lands known as Conc Northeast BDY Lot 24 Lot 25, Usborne Ward, Municipality of South Huron.

   

  Disposition: : Carried

15.3

By-Law No. 64-2017 - Zoning By-Law - Norm Regier Farms Ltd.

• Recommendation:
  Motion: 465-2017
  Moved: C. Hebert
  Seconded: T. Tomes

  That the South Huron Council gives first, second and third and final reading to By-Law #64-2017, being a by-law to amend By-Law #12-1984, being the Zoning By-Law for the former Township of Stephen for lands known as Concession 11 Lot 10, Stephen Ward, Municipality of South Huron.

  Disposition: : Carried

15.4

By-Law No. 65-2017 - Zoning By-Law - Christie

• Recommendation:
  Motion: 466-2017
  Moved: D. Frayne
  Seconded: T. Oke

  That the South Huron Council gives first, second and third and final reading to By-Law #65-2017, being a by-law to amend By-Law #13-84, being the Zoning By-Law for the former Township of Usborne for lands known as Part Lots 25 & 26, South Thames Road Concession, Usborne Ward, Municipality of South Huron.

  Disposition: : Carried

16.

Confirming By-Law

16.1

By-Law No. 66-2017 – Confirming By-Law

• Recommendation:
  Motion: 467-2017
  Moved: T. Oke
  Seconded: W. DeLuca

  That the South Huron Council gives first, second and third and final reading to By-Law #66-2017, being a by-law to confirm matters addressed at the November 6, 2017 Council meeting.

  Disposition: : Carried

17.

Adjournment

• Recommendation:
  Motion: 468-2017
  Moved: D. Frayne
  Seconded: C. Hebert

  That South Huron Council hereby adjourns at 9:34 p.m., to meet again on November 20, 2017 at 6:00 p.m. or at the Call of the Chair.

  Disposition: : Carried